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Payroll Backup Jobs (NOW HIRING)

Rand Technology LLC

Human Resources Coordinator

Irvine, CA

$22.50 - $29.25/hr

This position owns day-to-day HR coordination across the full employee lifecycle, from recruitment support and onboarding through employee records management, payroll backup, and HR reporting. The ...

Polycor, Inc.

Assistant Controller

Bloomington, IN · On-site

... backup support across key functions, including accounts payable, accounts receivable, and payroll • Safeguard confidential financial and business information • Support continuous improvement ...

Rand Technology

Human Resources Coordinator

Irvine, CA · On-site

$22.50 - $29.25/hr

This position owns day-to-day HR coordination across the full employee lifecycle, from recruitment support and onboarding through employee records management, payroll backup, and HR reporting. The ...

Rand Technology, LLC

Human Resources Coordinator

Irvine, CA · On-site

$22.50 - $29.25/hr

This position owns day-to-day HR coordination across the full employee lifecycle, from recruitment support and onboarding through employee records management, payroll backup, and HR reporting. The ...

Robert Half

Sr. Accountant

Lexington, MA · On-site

$80K - $90K/yr

... as backup support for payroll processing and accounts payable tasks, including entry of vendor transactions into the accounting system as needed. • 3+ years of accounting experience, with ...

CFS

Payroll Analyst

Cottage Grove, MN · On-site

$30 - $40/hr

In addition to core processing responsibilities, the Payroll Analyst will partner closely with HR, Benefits, Finance, and operational leaders and will provide backup support for payroll leadership as ...

CFS

Payroll Analyst

Cottage Grove, MN · On-site

$30 - $40/hr

In addition to core processing responsibilities, the Payroll Analyst will partner closely with HR, Benefits, Finance, and operational leaders and will provide backup support for payroll leadership as ...

CFS

Payroll Analyst

Cottage Grove, MN

$30 - $40/hr

In addition to core processing responsibilities, the Payroll Analyst will partner closely with HR, Benefits, Finance, and operational leaders and will provide backup support for payroll leadership as ...

CITY OF GARDNER

Accountant - Payroll

Gardner, KS · On-site

$57K - $72K/yr

This position will serve as the full backup for the payroll function. Job Scope: The Accountant works directly with the payroll and timekeeping systems to ensure payroll is processed accurately and ...

Oak Orchard Health

HR Generalist

Hornell, NY

$68K - $72K/yr

Support HR operations through reporting, workforce analytics, compliance audits, payroll audits, payroll backup support, and employee payroll inquiries. * Coordinate and support onboarding activities ...

McKenney's Inc.

Payroll Specialist*

Atlanta, GA · On-site

$22.50 - $30.75/hr

This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and ...

World View

Payroll Specialist

Tucson, AZ

$70K - $80K/yr

Serve as documented backup and surge support for payroll at other Ondas Sentinel locations, per the cross-location support model. * Ensure accurate, timely payroll tax deposits and filings (federal ...

World View

Payroll Specialist

Tucson, AZ

$70K - $80K/yr

Serve as documented backup and surge support for payroll at other Ondas Sentinel locations, per the cross-location support model. * Ensure accurate, timely payroll tax deposits and filings (federal ...

World View

Payroll Specialist

Tucson, AZ · On-site

$70K - $80K/yr

Serve as documented backup and surge support for payroll at other Ondas Sentinel locations, per the cross-location support model. * Ensure accurate, timely payroll tax deposits and filings (federal ...

Ferno

Human Resources Coordinator

Wilmington, OH · On-site

$18.75 - $24.50/hr

Payroll Backup: Serves as the operational backup for payroll execution, assuming full processing responsibilities in the absence of the Payroll Administrator. * Timecard Reconciliation: Partners with ...

McKenney's, Inc.

Payroll Specialist

Atlanta, GA · On-site

$22.25 - $30.25/hr

This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and ...

McKenney's Inc.

Payroll Specialist

Atlanta, GA · On-site

$22.25 - $30.25/hr

This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and ...

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All JobsPayroll Backup Jobs

Payroll Backup information

See salary details

$15

$27

$39

How much do payroll backup jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for payroll backup in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What are some common challenges faced in a Payroll Backup role and how can they be managed?

A Payroll Backup professional often faces challenges such as quickly adapting to different payroll systems, ensuring accuracy under time constraints, and staying updated on compliance requirements. Since this role involves stepping in for primary payroll staff, it requires thorough documentation review and clear communication with both HR and finance teams to prevent errors. Regular cross-training, maintaining up-to-date process checklists, and proactively clarifying any changes in payroll laws can help manage these challenges effectively.

What are the key skills and qualifications needed to thrive as a Payroll Backup, and why are they important?

To thrive as a Payroll Backup, you need a solid understanding of payroll processes, basic accounting principles, and attention to detail, often supported by experience or coursework in finance or human resources. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, confidentiality, and effective communication are essential soft skills for handling sensitive information and coordinating with team members. These abilities ensure payroll accuracy, compliance with regulations, and reliable support during primary payroll staff absences.

What is the difference between Payroll Backup vs Payroll Specialist?

AspectPayroll BackupPayroll Specialist
CredentialsBasic payroll knowledge, sometimes certifications like ADP or QuickBooksPayroll certifications (e.g., CPP), relevant experience
Work EnvironmentSupport role, often part-time or backup position within HR or payroll teamsFull-time, specialized role within HR or finance departments
Employer & Industry UsageUsed in various industries as a backup resource for payroll processingCore role in payroll processing and compliance
Comparison IntentUnderstanding support vs. specialized payroll rolesClarifying the responsibilities of payroll professionals

Payroll Backup primarily serves as a support role, stepping in when the Payroll Specialist is unavailable. Payroll Specialists are responsible for processing payroll, ensuring compliance, and managing employee payments. While both roles require payroll knowledge, the Payroll Specialist has more advanced credentials and a broader scope of responsibilities.

What are Payroll Backup roles and responsibilities?

A Payroll Backup is an employee designated to handle payroll processing tasks in the absence of the primary payroll administrator. Their main responsibilities include ensuring accurate and timely processing of payroll, maintaining payroll records, handling employee inquiries about pay, and ensuring compliance with company policies and legal requirements. Payroll Backups must also be familiar with payroll software and systems, as well as stay updated on tax laws and regulations. This role is critical in preventing payroll delays and maintaining smooth business operations.
More about Payroll Backup jobs
What job categories do people searching Payroll Backup jobs look for? The top searched job categories for Payroll Backup jobs are:
Infographic showing various Payroll Backup job openings in the United States as of July 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.
Human Resources Coordinator

Human Resources Coordinator

Rand Technology LLC

Irvine, CA

$22.50 - $29.25/hr

Other

Re-posted yesterday

Job description

Description

Role Summary

Summary and overall objectives of the job.

The Human Resources (People & Culture) Coordinator plays a key operational role in a lean, high-impact P&C team supporting a growing global company. This position owns day-to-day HR coordination across the full employee lifecycle, from recruitment support and onboarding through employee records management, payroll backup, and HR reporting. The ideal candidate brings a hands-on, service-oriented approach and thrives in a fast-paced environment where accuracy, discretion, and follow-through are essential. This role works closely with a collaborative P&C team and serves as a key point of contact for employees and managers navigating HR processes and systems. For the right HR professional, this is an excellent opportunity to broaden experience across multiple HR functions, including payroll and data reporting, within a dynamic organization that is actively growing and building its HR infrastructure.


Essential Functions

  • Assist with recruitment activities, including requisition submissions, job postings, and recruitment tracking.
  • Support onboarding processes, including new hire documentation, training schedules, system set up, and first-day communications.
  • Maintain employee records and HR documentation within SharePoint, Paylocity, and other company systems.
  • Assist with P&C processes such as reviews, reporting, employee communications, and organizational updates.
  • Coordinate training schedules, meetings, and employee programs.
  • Support employee engagement, culture initiatives, and recognition programs.
  • Assist with maintaining P&C resources, forms, workflows, and process improvement initiatives.
  • Provide general administrative support to the People & Culture team.
  • Support payroll processes, including data entry, timecard review, and employee record updates; serve as backup for payroll processing as needed.
  • Generate and distribute standard HR and payroll reports; assist in compiling data for compliance, audits, and leadership reporting.
  • Other duties as assigned.

Core Competencies

  • Strong attention to detail and accuracy
  • Effective organizational and time management skills
  • Professional verbal and written communication
  • Customer-focused service mindset
  • Ability to handle sensitive and confidential information with the highest level of integrity, including compensation, payroll, and personal employee data
  • Strong collaboration and teamwork skills
  • Dependable and accountable work ethic
  • Flexibility and adaptability in a fast-paced environment
  • Problem-solving and critical thinking abilities
  • Proficiency with HR systems and payroll platforms (Paylocity or similar HRIS); advanced Microsoft Office skills with an emphasis on Excel for data management and reporting


Requirements

  • High school diploma or equivalent required.
  • Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • 2-4 years of HR, payroll, or related administrative experience required.
  • Strong proficiency in Microsoft Office required, including Excel (formulas, basic data formatting, and reporting functions).
  • Experience with an HRIS platform required; Paylocity experience strongly preferred.
  • Foundational knowledge of employment law and wage and hour regulations (FLSA, overtime, pay practices) preferred.
  • Experience supporting multi-state or multi-region HR and payroll operations a plus.
  • Ability to communicate effectively in person via phone, and electronically.

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