Payroll Associate Jobs in Beloit, WI (NOW HIRING)

Position Summary and Job Duties This recruitment will close on Monday, August 31st, 2026 Applications will be screened the week of September 7th, 2026 Interviews will be held the week of September 14th, 2026 Processing of payroll and accounts receivable for the Public Works Department. Review of accounts payable for the Public Works Department. Gathers departmental data and reconciles expenditures to external reports.

Prepares deposits. Posts and reconciles the general ledger to department specific software solutions. Works collaboratively with all Public Works employees as well as external agencies such as municipalities and the State of Wisconsin.

40% Payroll Record daily time reports and reconcile payroll entries, ensuring proper allocation of labor, equipment, and expenditures for payroll processing. Monitor and verify that time reports are submitted and accurately entered for each payroll period. Analyze data between payroll and department specific software to ensure consistency and accuracy.

Submit payroll for the Public Works Department that complies with County policies and procedures. 20% General Ledger Reconciliation Records and reconciles payments of DPW receivables and payables to the general ledger and department specific software. Reconciles material tickets from time reports with vendor invoices for accounts payable.

Works with Fleet and WisDOT to ensure accuracy of equipment in County systems. Reconciles financial reporting between subsidiary ledger and general ledger. Record, monitor, and summarize inventory activities for tracking and reporting purposes Ensure accurate and timely completion of monthly, quarterly, and year-end related closing procedures in accordance with Federal, State, and County financial policies and guidelines.

Assist in year-end financial reporting processes, particularly those required by WisDOT and the County's independent auditors. Creates journal entries as needed 15% Accounts Receivable Prepare and process invoices for WisDOT, municipalities, County departments, and third-party entities, including accident related billing. Manage collections for department accounts receivable.

Review and reconcile all relevant data across department specific software and the general ledger for accuracy of invoices. 15% Accounts Payable and Inventory Enter data into various tracking systems to monitor billable materials. Review and resolve payable discrepancies, including coding errors, exception statuses, and unprocessed payment requests.

Research and resolve past due balances; communicate effectively with staff and vendors regarding invoicing discrepancies and other billing-related inquiries. Record, monitor, and summarize salt inventory data for accurate tracking and reporting. Create voucher covers and verify accurate coding and information with the invoice.

5% Software Solutions Administrator Administer, implement, maintain, and provide training on key departmental software systems including RTVision (timekeeping) and Highway Billing/CHEMS (Invoicing). Coordinate and deliver training sessions for new and existing staff throughout the year on the use of RTVision and Highway Billing/CHEMS. Work with staff, County IT, and WisDOT to support the development and improvement of RTVision and Highway Billing/CHEMS.

5% Other duties as assigned Success Factors (KSA's) Knowledge of office procedures, practices, systems, and equipment as applied to financial operations. Knowledge of Generally Accepted Accounting Principles. Knowledge of highway cost accounting, payroll procedures, workers compensation rules, and WisDOT regulations.

Ability to process data accurately and efficiently, with attention to detail. Ability to manage time effectively. Ability to work effectively in a fast paced office environment.

Ability to establish and maintain effective working relationships with co-workers, County officials, state and federal officials and the public. Ability to express ideas clearly, orally, and in writing. Ability to prepare reports and statements in accordance with predetermined requirements.

Ability to be flexible and change tasks quickly. Ability to undertake several projects concurrently and with frequent interruptions. Knowledge and use of computers, and computer programs (Microsoft Office).

Knowledge of government entities, highway maintenance procedures, local polices and procedures. Ability to work independently, exercise judgment and effectively carry out oral and written instructions. Job Requirements, Education, Training & Experience Associates degree in Accounting or related field, Bachelor's degree preferred.

One to Three (1-3) years accounting experience or equivalent combination of education and experience. Computer experience, including Word, Excel and other accounting software applications. Experience working in a governmental agency preferred.

Essential Job Functions (physical elements, equipment and working conditions) Ability to stand, walk and sit. Ability to occasionally lift 10 pounds; or negligible force frequently to move, push, pull, lift or carry objects to move them about. Ability to operate office and computer equipment.

Work is indoor in an office setting. Ability to work independently. Maintain consistent and prompt attendance.