Payroll Associate Jobs in Wausau, WI (NOW HIRING)

The Benefits/Payroll Specialist will support and contribute to the overall success of a high-performing Finance team at the D.C. Everest Area School District. The Finance team is committed to providing high-quality fiscal services through excellence in customer service, integrity, and accountability. The Benefits/Payroll Specialist will serve as a primary resource for employees on benefit programs and as a member of the Payroll team, will work closely with payroll to ensure accurate, timely administration of employee benefits and payroll.

WHAT YOU WILL DO

• Administers and processes employee benefit programs, including, but not limited to, health, dental, vision, life, disability, accident, FSA, HRA, and HSA plans; serves as a primary contact for employees regarding benefit enrollment, eligibility, plan options, changes, and benefit-related questions.
• Coordinates new employee benefit enrollment and processes benefit changes related to open enrollment, qualifying life events, status changes, leaves of absence, retirements, and terminations.
• Coordinates all aspects of employee leaves, including paid time off and FMLA.
• Audits and reconciles benefits/deductions against vendor invoices, Skyward benefits system, and insurance provider subscriber lists to ensure accurate employee and employer contributions; researches and resolves discrepancies as needed.
• Coordinates with benefit providers, insurance carriers, third-party administrators, and other external partners regarding employee benefits, billing, and eligibility.
• Assists with processing biweekly payroll to ensure employees are paid accurately and on time.
• Cross-trains with other members of the Finance and Talent & Culture teams.
• Assists with year-end payroll activities, including W-2 preparation, benefit reporting, payroll reconciliations, and other required year-end processes.
• Assists with yearly staff budgeting by auditing and updating employee benefit and deduction amounts in the Skyward staff planning system.
• Maintains strict confidentiality and security of employee payroll, compensation, and benefit information.
• Assists with District-required audits and provides documentation related to payroll and employee benefits.
• Monitors compliance with District policies, benefit plan requirements, and applicable federal and state regulations.
• Performs additional duties and responsibilities as assigned.

WHAT YOU WILL RECEIVE

• $26.00 per hour (may be higher depending on qualifications and experience).
• Paid time off, including 15 paid time off days, 15 vacation days, and 9 holidays (prorated from start date through June 30, 2027).
• Comprehensive benefits package (with no probationary period), including health insurance or cash-in-lieu, dental, vision, life insurance, disability insurance, accident insurance, Wisconsin Retirement System pension plan, and post-employment HRA retirement benefit.
• Free Greenheck Turner Community Center fitness membership for employee and spouse.

HOW TO APPLY

Apply on WECAN at https://wecan.waspa.org/Vacancy/273077

Screening will begin after three days, and candidates are encouraged to apply as soon as possible.

Qualifications

WHAT IT TAKES

• Associate degree or higher in Human Resources, Business Administration, Accounting, or related field.
• Bachelor’s degree preferred.
• Minimum 3 years of payroll/benefits work experience preferred.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, and Teams) desired.
• Exceptional time-management and ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Professional written and verbal communication skills.
• Positive attitude and service-driven work ethic.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Willingness to learn from other team members as well as research new and unfamiliar topics.

The Board does not discriminate on the basis of race, color, national origin, age, sex (including gender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other legally protected category in its programs and activities, including employment opportunities.