Payroll Assistant Jobs in San Ramon, CA (NOW HIRING)

Position Description

 Our HR team is seeking an organized and detail-oriented Payroll Coordinator to primarily support Degenkolb's payroll operations. Working closely with the Payroll Manager, this position will be responsible for payroll maintenance, data entry, recordkeeping, and preparing information to support accurate and timely payroll processing.

The Payroll Coordinator will also provide administrative support to the broader HR team as capacity allows. This is a great opportunity for someone with payroll, HR, accounting, or administrative experience who enjoys detailed work and is interested in developing their HR and payroll knowledge. This is initially a part-time position, with the potential to grow into a full-time opportunity as the role and needs of the HR team evolve. This hybrid position can based at any of these offices: Detroit, Los Angeles, Oakland, Orange, Sacramento, San Diego, San Francisco, or Seattle.

Ideal Candidate

 You'll thrive in this role if you:

• Have excellent attention to detail and enjoy working with numbers and data.
• Are proactive, willing to take initiative, and comfortable asking questions when needed.
• Notice when information may be missing or incorrect and take the time to follow up.
• Are organized, dependable, and able to manage priorities and meet deadlines.
• Enjoy learning new systems and finding ways to make everyday processes work better.
• Handle confidential information with discretion and professionalism.
• Enjoy working collaboratively and supporting others as part of a team.

Who We Are 

Founded in 1940 and headquartered in San Francisco, Degenkolb Engineers helps make complex, high-stakes projects real. We bring deep technical expertise, disciplined creativity, and a practical understanding of construction to every challenge; building strong relationships early, making complexity easier to navigate, and keeping the success of projects central to our work. 

Our teams deliver customized structural solutions across healthcare, education, science and technology, forensics, construction engineering, federal buildings, and other complex markets. Whether a project calls for navigating stringent codes, balancing budget and schedule, solving an unusual technical problem, or creating a landmark structural system, we connect the right people and ideas to develop solutions that serve our clients and communities. 

Key Responsibilities

• Maintain accurate payroll information, including new hires, terminations, compensation changes, deductions, direct deposits, tax information, and other payroll-related changes.
• Prepare and review payroll data for processing, following up on missing or potentially incorrect information.
• Assist with payroll adjustments, reconciliations, reports, and year-end activities under the direction of the Payroll Manager.
• Maintain accurate payroll records, documentation, procedures, calendars, and checklists.
• Support payroll-related benefit and 401(k) deductions and contributions and assist with routine payroll inquiries.
• Assist with the preparation and tracking of incentive compensation and other special compensation payments.
• Support payroll audits, reporting, system updates, and process improvement projects.
• Provide additional HR administrative and data-entry support as needed.

Minimum Requirements

• 1–2 years of payroll administration or payroll processing experience.
• Strong attention to detail, organization, and commitment to accuracy.
• Comfortable working with numbers, data, and payroll systems.
• Ability to manage priorities, meet deadlines, and follow through on outstanding items.
• Strong communication skills and ability to handle confidential information appropriately.
• Experience with Microsoft Excel and other Microsoft Office applications.

Desired Qualifications

•  Associate's or bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred, or equivalent relevant experience
• Experience supporting multi-state payroll.
• Experience with payroll, HRIS, timekeeping, or accounting systems.