Payroll Assistant Jobs in Rochester, MN (NOW HIRING)

Job Posting: Payroll/HR Specialist & Special Education Administrative Assistant
Location: Pine Island School District District Office
Job Type: Full-Time, 12-month contract
Start Date: Open Immediately
Application Deadline: Open Until Filled

Position Overview

Pine Island School District is seeking a highly skilled and detail-oriented Payroll/HR Specialist who will also serve as the Administrative Assistant to the Special Education Director. This dual-role position places primary emphasis on payroll and human resources functions for the district, with secondary responsibilities providing clerical and organizational support to special education leadership. The ideal candidate will have strong technical skills, the ability to manage sensitive information with discretion, and a proven record of accuracy and efficiency in a fast-paced environment.

Primary Responsibilities Payroll/HR Specialist

• Prepare, process, and reconcile payroll for all district employees, ensuring compliance with federal, state, and district requirements.
• Maintain and update employee records, contracts, and personnel files in a secure and organized manner.
• Administer employee benefits, including enrollment, changes, and terminations, and coordinate with benefit providers.
• Manage new hire onboarding, including required forms, background checks, and orientation.
• Provide staff support regarding payroll, benefits, leave, and HR policies.
• Post job vacancies, track applicants, and assist in interview coordination.
• Ensure compliance with employment laws, contracts, and district policies.
• Collaborate with the Business Office on payroll, benefits, and HR reporting needs.
• Other duties as assigned.
   
  

Secondary Responsibilities Special Education Administrative Assistant

• Provide clerical and organizational support to the Director of Special Education and special education staff.
• Maintain accurate student records in compliance with state and federal retention/destruction guidelines.
• Assist with special education transportation coordination, including provider communication and invoice reconciliation.
• Manage student record transfers, tuition agreements, and coding for open-enrolled, non-resident, and non-public special education students.
• Track and organize compliance-related documentation for audits.
• Assist staff with organizing and submitting Personnel Activity Reports (PARs) and Certification Reports.
• Other duties as assigned.

Collaboration & General Office Support

• Partner with District Office staff and administrators to ensure accurate data management and timely reporting.
   
  
• Attend relevant training sessions and implement procedural updates as required.
   
  
• Support other District Office functions and projects as assigned.
   
  

Qualifications

Required:

• Strong organizational skills and exceptional attention to detail.
   
  
• Ability to prioritize multiple responsibilities and meet critical deadlines.
   
  
• Proficiency with Microsoft Office Suite, Google Suite, and data management systems.
   
  
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
   
  

Preferred:

• Experience in payroll processing, HR operations, or public school business office functions.
   
  
• Experience with special education clerical work.
   
  
• Familiarity with Skyward, SpEd Forms, or similar student/staff data systems.
   
  
• Strong communication and problem-solving skills.
   
  

Compensation & Benefits

• Salary Range: $50,000-60,000.
   
  
• Benefits: Medical and dental insurance; paid time off; employer-provided life insurance; retirement; and paid holidays.
   
  

Equity Statement

Pine Island School District is committed to creating an equitable, inclusive, and respectful environment for every student, staff member, and family. The district values diversity and encourages individuals from all backgrounds to apply.

Questions:
For inquiries about this posting, please contact:
Luke May, HR Specialist
Email: luke.may@pineisland.k12.mn.us