Payroll Assistant Jobs in Normal, IL (NOW HIRING)

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

The Sr. Payroll Coordinator II is responsible for supporting payroll operations for the plant's hourly workforce, ensuring accurate and timely payroll processing, timekeeping administration, and employee support. This role serves as the primary payroll resource within the manufacturing facility, partnering closely with employees, Supervisors, Human Resources, and corporate payroll teams to ensure compliance with company policies as well as wage and hour regulations, and payroll procedures. The ideal candidate is highly detail-oriented, customer-focused, and experienced in managing payroll processes within a fast-paced manufacturing environment.

The Sr. Payroll Coordinator II will report directly to Rivian’s Director, Payroll. You will be expected to work onsite about 2-3 times per week, and then available to work remotely when not working onsite. 

• Support the accurate and timely processing of weekly and/or bi-weekly payroll for hourly manufacturing employees.
• Review and validate employee time records, attendance, overtime, shift differentials, premiums, and other payroll-related transactions.
• Investigate and resolve payroll discrepancies, missed punches, pay adjustments, and employee inquiries.
• Serve as the site subject matter expert for the timekeeping system.
• Monitor daily timekeeping activity and partner with supervisors to resolve exceptions and approve time records.
• Train supervisors and employees on timekeeping processes and best practices.
• Conduct audits to ensure accurate recording of hours worked, meal periods, overtime, and attendance.
• Act as the primary point of contact for plant employees regarding payroll questions and concerns.
• Provide exceptional customer service by responding promptly to payroll inquiries and resolving issues professionally.
• Educate employees on payroll policies, pay statements, tax withholding elections, direct deposit, and other payroll-related matters.
• Support employee onboarding activities related to payroll documentation and system setup.
• Collaborate with Human Resources, Finance, Operations, and Corporate Payroll to ensure accurate payroll administration.
• Identify opportunities to improve payroll processes, controls, and employee experience.
• Assist with payroll system enhancements, testing, and process documentation as needed.
• Maintain payroll records in accordance with company policies and regulatory requirements.
• Assist with payroll audits and compliance reviews.
• Prepare and analyze payroll reports, attendance reports, and labor-related metrics.
• Support year-end payroll activities and tax reporting processes.

• High School Diploma, GED, or other recognized high school equivalency credential required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of payroll experience, preferably supporting hourly employees in a manufacturing, distribution, or industrial environment.
• Strong understanding of payroll processing, wage and hour laws, overtime regulations, and timekeeping systems.
• Experience working with HRIS, payroll, and timekeeping systems.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service skills.
• Ability to stand, sit, or walk for 8-10 hours per day.
• Required to communicate using phone and/or e-mail.
• Ability to view, read, and interpret documents.
• Ability to perform all duties in an office environment that may contain ambient noise and temperature fluctuations. 

Preferred Qualifications

• Certified Payroll Professional (CPP) designation preferred.
• Experience supporting large hourly employee populations.
• Experience with Workday, Kronos/UKG, ADP, or similar payroll and timekeeping systems.
• Experience supporting unionized workforces and collective bargaining agreements.

The salary range for this role is $30.41 to $38.01 for Illinois based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs.

The successful candidate may be eligible for annual performance bonus. 

We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Plan if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. 

You can apply for this role through careers.rivian.com (or through internal-careers-rivian.icims.com if you are a current employee). This job is not expected to be closed any sooner than June 27, 2026.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

Please note that we are currently not accepting applications from third party application services.

• High School Diploma, GED, or other recognized high school equivalency credential required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of payroll experience, preferably supporting hourly employees in a manufacturing, distribution, or industrial environment.
• Strong understanding of payroll processing, wage and hour laws, overtime regulations, and timekeeping systems.
• Experience working with HRIS, payroll, and timekeeping systems.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service skills.
• Ability to stand, sit, or walk for 8-10 hours per day.
• Required to communicate using phone and/or e-mail.
• Ability to view, read, and interpret documents.
• Ability to perform all duties in an office environment that may contain ambient noise and temperature fluctuations. 

Preferred Qualifications

• Certified Payroll Professional (CPP) designation preferred.
• Experience supporting large hourly employee populations.
• Experience with Workday, Kronos/UKG, ADP, or similar payroll and timekeeping systems.
• Experience supporting unionized workforces and collective bargaining agreements.