Payroll Assistant Jobs in Decatur, IL (NOW HIRING)

Job Title: Senior Manager, North American Payroll Operations (US & Canada)
Role Overview
We are seeking a dynamic and highly experienced Senior Manager of Payroll Operations to lead our North American payroll function. This is a high-visibility, mission-critical leadership role responsible for the end-to-end oversight of multi-cycle payroll processing for a large, diverse workforce in the US and Canada. You will drive operational excellence, ensure rigorous compliance with SOX and tax regulations, and lead a team of professionals in delivering exceptional service quality. The ideal candidate is a strategic problem-solver who can balance high-volume transactional accuracy with long-term process improvement and technology modernization.
Key Responsibilities
• Regional Leadership: Direct the full-cycle payroll function for North America, ensuring timely and accurate processing for a complex mix of hourly and salaried employees.
• Compliance & Audit: Serve as the primary steward for SOX compliance, internal controls, and external regulatory requirements. Manage all federal, state/provincial, and local tax filings, including year-end W-2 and T4 processing.
• Financial Integration: Oversee payroll-related accounting activities, including General Ledger (G/L) reconciliations and partnership with Finance and Accounting teams for month-end and year-end closing.
• Strategic Partnership: Collaborate with Compensation, Benefits, HRIS, and Legal departments to reconcile cross-departmental data impacts and support executive reporting (including proxy data).
• Team Development: Manage, mentor, and counsel a multi-level payroll team, fostering technical competency and a culture of continuous improvement.
• System Stewardship: Lead testing and implementation for payroll system enhancements. Maintain comprehensive procedure documentation and serve as the primary liaison for third-party vendor management.
• Data Integrity: Audit and analyze data flows between HR and Payroll systems to ensure the security, integrity, and synchronization of all employee records.
Qualifications & Requirements
• Education: Bachelor's degree in Finance, Accounting, Human Resources, or a related field.
• Experience: * 5+ years of experience managing an in-house payroll system for a large-scale organization.
• Proven track record leading direct and indirect teams in a fast-paced environment.
• Technical Mastery:
• Deep knowledge of US and Canadian payroll laws, tax administration, and garnishment processing.
• Experience with complex HRIS platforms (e.g., SuccessFactors, Employee Central, or similar Enterprise systems).
• Strong analytical skills with the ability to investigate and resolve complex payroll/tax discrepancies.
• Attributes: Exceptional communication skills with the ability to influence stakeholders at all levels. Must maintain the highest standards of confidentiality and data security.
Preferred Credentials
• Prior experience implementing or upgrading in-house payroll and timekeeping systems.
• Experience managing payroll within a manufacturing environment with complex hourly timekeeping requirements.
• Professional certification (e.g., CPP - Certified Payroll Professional). Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Nichols
Branch Phone:
(909) 244-1777
Location:
Ontario, CA