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Payroll Assistant Jobs in Decatur, IL (NOW HIRING)

Pacs

HR/Payroll

Sullivan, IL · On-site

$30 - $35/hr

General Purpose The primary purpose of your job position is to assist the DSD/DON/Administrator in ... May assist with payroll duties. * Participate in facility surveys. * Develop and maintain a good ...

AllSTEM Connections

Payroll Specialist

Decatur, IL · On-site

$31K - $41K/yr

Corporate Payroll Specialist (US & Canadian Operations) Role Overview We are seeking a highly detailed and customer-service-driven Corporate Payroll Specialist to join our centralized financial ...

AllSTEM Connections

Payroll Manager

Decatur, IL · On-site

$124K/yr

Senior Manager, North American Payroll Operations (US & Canada) Role Overview We are seeking a dynamic and highly experienced Senior Manager of Payroll Operations to lead our North American payroll ...

AllSTEM Connections

Payroll Specialist

Decatur, IL · On-site

$31K - $41K/yr

Global Payroll Specialist (US & Canada) Role Overview We are seeking a detail-oriented and service-driven Payroll Specialist to join our Corporate Payroll team. In this role, you will be the direct ...

Primient

Payroll & Time Tracking Supervisor

Decatur, IL · On-site

Payroll & Time Tracking Supervisor | Primient About Primient Primient is a century old company with an entrepreneurial spirit. We are a leading producer of food and industrial ingredients made from ...

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Payroll Assistant information

See Decatur, IL salary details

$12

$21

$31

How much do payroll assistant jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for payroll assistant in Decatur, IL is $21.30, according to ZipRecruiter salary data. Most workers in this role earn between $17.50 and $24.23 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Payroll Assistant, and why are they important?

To thrive as a Payroll Assistant, you need strong attention to detail, basic accounting knowledge, and familiarity with payroll laws, typically supported by a relevant diploma or associate degree. Proficiency with payroll software such as ADP, QuickBooks, or SAP, along with Microsoft Excel, is commonly required. Excellent organizational skills, discretion, and clear communication help build trust and ensure accuracy in processing sensitive payroll information. These skills are critical to ensuring employees are paid accurately and on time while maintaining compliance with legal and organizational standards.

What qualifications do I need for payroll?

A payroll assistant typically needs a high school diploma or equivalent; some roles prefer or require postsecondary education in accounting, finance, or business. Strong attention to detail, proficiency with payroll software and spreadsheets, and knowledge of payroll laws and regulations are important qualifications for the role.

What are some common challenges Payroll Assistants face when managing payroll for a large organization?

Payroll Assistants in large organizations often encounter challenges such as handling high volumes of data, ensuring compliance with complex and frequently changing tax laws, and meeting tight deadlines for payroll processing. Attention to detail is crucial since small errors can affect employee satisfaction and legal compliance. Additionally, Payroll Assistants must collaborate closely with HR and finance departments to verify timesheets, resolve discrepancies, and maintain accurate records, making strong communication skills essential.

What Does a Payroll Assistant Do?

A payroll assistant provides administrative support in the payroll department. As a payroll assistant, your duties include entering payroll data, processing new hire paperwork, and making changes related to tax withholding and employee benefits. You also help create detailed documents outlining payroll for the company or organization and may perform additional clerical tasks as needed.

What does a payroll assistant do?

A payroll assistant supports the payroll department by processing employee wages, ensuring accurate calculation of hours, deductions, and taxes. They often use payroll software and verify data accuracy to ensure employees are paid correctly and on time.

How long does it take to become a payroll assistant?

Becoming a payroll assistant typically requires a high school diploma or equivalent, and on-the-job training or short-term courses in payroll processing or accounting may be sufficient. Most employers expect candidates to have basic computer skills and familiarity with payroll software, and the role can often be entered within a few months after initial training.

Is payroll more HR or accounting?

Payroll assistants primarily work within the payroll or accounting departments, handling tasks such as processing employee wages, deductions, and tax filings. While payroll involves understanding HR policies and employee data, it is generally considered part of the accounting function due to its focus on financial transactions and record-keeping.
More about Payroll Assistant jobs
What are the most commonly searched types of Payroll jobs in Decatur, IL? The most popular types of Payroll jobs in Decatur, IL are:
What are popular job titles related to Payroll Assistant jobs in Decatur, IL? For Payroll Assistant jobs in Decatur, IL, the most frequently searched job titles are:
What job categories do people searching Payroll Assistant jobs in Decatur, IL look for? The top searched job categories for Payroll Assistant jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Payroll Assistant jobs? Cities near Decatur, IL with the most Payroll Assistant job openings:
Payroll Assistant jobs near you
Infographic showing various Payroll Assistant job openings in Decatur, IL as of June 2026, with employment types broken down into 68% Full Time, 21% Part Time, 3% Temporary, and 8% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,309 per year, or $21.3 per hour.

Assistant Coordinator of Payroll and Benefits

Decatur Public Schools District #61

Decatur, IL • On-site

$63K - $75K/yr

Full-time

Posted 11 days ago

Job description

Position Type:
Administrative Support/Coordinator
Date Posted:
6/16/2026
Location:
Keil Administration Building
Date Available:
06/16/2026
Closing Date:
06/22/2026
TITLE: Assistant Coordinator of Payroll and Benefits
PAY: $63,778-75,173
PURPOSE: To help ensure the prompt and accurate handling of all payroll and benefits processes. To assist in the bi-weekly processing of payroll.
QUALIFICATIONS:
  • High School Diploma required; Bachelor's degree or three to five years of relevant District experience preferred.
  • Knowledge of accounting and/or payroll principles and practices.
  • Accurate mathematical computation.
  • Proficient in Microsoft Office Applications, Word and Excel.
  • Ability to analyze and solve more complex problems that may require research.
  • Ability to accurately interpret and enforce Board Policy, Union Contracts, and State and Federal Laws.
  • Advanced software skills including the ability to operate computerized accounting, spreadsheet, publishing, presentation, databases, and word processing programs.
  • Excellent communication and interpersonal skills.
  • Ability to work independently, recognize priorities in work load, and shift from job-to-job as needed.
  • Understanding of payroll reporting including Pensions, and State and Federal obligations.
  • Understanding of payroll garnishments and levies.
  • Ability to maintain confidentiality.
  • Attention to detail

REPORTS TO: Coordinator of Payroll
DUTIES & RESPONSIBILITIES:
(The following are the essential fundamentals to include but are not limited to the following job duties.)
  • Verifies employment recommendations and timesheets
  • Participates in the preparation and maintenance of payroll and benefits records, reports, and files all documents required for payroll and benefits coverage.
  • Maintains employee deductions and withholdings, both voluntary and required.
  • Ensures accurate and timely compilation of payroll data from timesheets and other records into the payroll system for the processing of bi-weekly payroll. Processes special pays such as retro pay, Schedule B, and stipends, etc. Reviews and analyzes payroll data for accuracy.
  • Maintains wage garnishment and child support orders.
  • Prepares Teacher Retirement System and Illinois Municipal Retirement Fund Reports.
  • Maintains time clock system to keep employee transfers updated promptly.
  • Assists with the maintenance of benefits records and documents required for benefit coverage.
  • Reviews and audits monthly benefits statements.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the District.

TERMS OF EMPLOYMENT: 261 days
FSLA:Non-Exempt
CLASSIFICATION: 10
EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board's Policy on evaluation of Administrative Support Personnel.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.
Hear in the normal audio range with or without correction.
MENTAL DEMANDS:
While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. The job is performed under minimal temperature variations and a generally hazard free environment.
Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.
Administrator and Administrator Support Staff Compensation and Benefits Handbook
Benefits information can be found HERE.
Attachment(s):
  • Assistant Coordinator of Payroll and Benefits 12.12.23.docx

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