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PACS

Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Part-Time) Location: Vineyard Post Acute, 101 Monroe St ... Ensure patient information is accurately input and maintained in the electronic medical record ...

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How much do patient records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for patient records assistant in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Patient Records Assistant, and why are they important?

To thrive as a Patient Records Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring postsecondary coursework in health information management. Familiarity with electronic health record (EHR) systems, data entry software, and medical terminology is commonly required. Excellent communication, discretion, and the ability to manage confidential information are crucial soft skills. These skills and qualities ensure accurate record-keeping, protect patient privacy, and support efficient healthcare operations.

What are some common challenges faced by Patient Records Assistants, and how can they be managed?

Patient Records Assistants often encounter challenges related to managing large volumes of sensitive information, maintaining accuracy, and ensuring confidentiality. Adapting to different electronic health record (EHR) systems and keeping up with frequent regulatory changes can also be demanding. To manage these challenges, it is important to stay organized, develop strong attention to detail, and engage in ongoing training on relevant software and privacy regulations. Collaborating closely with healthcare staff and participating in workflow improvement initiatives can also help create a more efficient and supportive work environment.

What does a Patient Records Assistant do?

A Patient Records Assistant is responsible for organizing, managing, and maintaining patients' medical records in a healthcare setting. They ensure that records are accurate, up to date, and securely stored in compliance with privacy regulations. Their duties often include filing paperwork, entering electronic data, retrieving patient files for healthcare providers, and assisting with administrative support tasks. Patient Records Assistants play a crucial role in maintaining the efficiency and confidentiality of healthcare operations.

How long does it take to get a medical records certification?

For a Patient Records Assistant, obtaining a medical records certification typically takes from a few days up to several weeks, depending on the certification type and the issuing organization. The process involves completing required training, submitting application forms, and sometimes passing an exam, with processing times varying by state and certifying body.
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Patient Records Assistant jobs near you
Infographic showing various Patient Records Assistant job openings in the United States as of May 2026, with employment types broken down into 1% Locum Tenens, 5% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Records Assistant

PACS

Petaluma, CA • On-site

$19 - $21/hr

Part-time

Posted 12 days ago

Job description

Job Title: Medical Records Assistant/Receptionist (Part-Time)
Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA
Schedule: Monday - Friday, 5:00pm - 9:00pm
Starting rate: $19-21 depending on experience
Position Overview:
We are seeking a highly organized and motivated individual to join our team as a Medical Records Assistant/Receptionist at our skilled nursing facility. This part-time role is perfect for someone with a passion for healthcare administration, who enjoys both working behind the scenes in medical records and providing excellent customer service at the front desk.
As a Receptionist/Medical Records Assistant, you will work closely with the Medical Records Director to support administrative tasks and maintain accurate patient records. You will also serve as the first point of contact for visitors, staff, and patients at the front desk, ensuring a warm and professional experience for all.
Key Responsibilities:
  • Assist the Medical Records Director with the management and organization of patient records.
  • Ensure patient information is accurately input and maintained in the electronic medical record system.
  • Answer phone calls, respond to inquiries, and direct visitors or staff appropriately.
  • Greet visitors and provide excellent customer service at the front desk.
  • Perform general clerical tasks such as filing, faxing, and photocopying as needed.
  • Maintain confidentiality and adhere to privacy regulations regarding patient information (HIPAA compliance).

Qualifications:
  • High school diploma or equivalent; additional administrative or medical office training is a plus.
  • Previous experience in a healthcare setting, especially with medical records.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both in person and over the phone.
  • Basic computer proficiency and experience with office software.
  • Ability to work independently and as part of a team.
  • Compassionate and professional demeanor when interacting with patients, families, and staff.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Why Join Us?
  • Work in a supportive and collaborative environment.
  • Opportunity to gain valuable experience in healthcare administration.
  • Competitive hourly pay and benefits (where applicable).

If you are a detail-oriented individual with a passion for helping others and contributing to a positive healthcare environment, we encourage you to apply for this rewarding position.
We look forward to hearing from you!
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

About PACS

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Farmington, UT, US

Year founded

2013

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