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Patient Records Assistant Jobs (NOW HIRING)

Torrance Post Acute

We are in search of a Medical Records Assistant located in San Pedro. The ideal candidate will be ... Copy Patient's Records as requested. 18. Qualitative Audits as needed. 19. Cover for Receptionist ...

University of Miami

Sr. Records Assistant - Imaging

Miami, FL · On-site

$15.25 - $20/hr

... Records Assistant (H) in Miami. The incumbent compiles, scans, and organizes various records for ... edge patient care powered by the ground breaking research and medical education at the Miller ...

University of Miami

Sr. Records Assistant - Imaging

Miami, FL · On-site

$15.25 - $20/hr

... Records Assistant (H) in Miami. The incumbent compiles, scans, and organizes various records for ... edge patient care powered by the ground breaking research and medical education at the Miller ...

PACS

Medical Records Assistant-H

Placerville, CA · On-site

$20 - $23/hr

... patient care behind the scenes? Western Slope Healthcare Center is looking for a dedicated Medical Records Assistant to help maintain accurate, secure, and compliant resident health records. 💼 ...

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How much do patient records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for patient records assistant in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Patient Records Assistant, and why are they important?

To thrive as a Patient Records Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring postsecondary coursework in health information management. Familiarity with electronic health record (EHR) systems, data entry software, and medical terminology is commonly required. Excellent communication, discretion, and the ability to manage confidential information are crucial soft skills. These skills and qualities ensure accurate record-keeping, protect patient privacy, and support efficient healthcare operations.

What are some common challenges faced by Patient Records Assistants, and how can they be managed?

Patient Records Assistants often encounter challenges related to managing large volumes of sensitive information, maintaining accuracy, and ensuring confidentiality. Adapting to different electronic health record (EHR) systems and keeping up with frequent regulatory changes can also be demanding. To manage these challenges, it is important to stay organized, develop strong attention to detail, and engage in ongoing training on relevant software and privacy regulations. Collaborating closely with healthcare staff and participating in workflow improvement initiatives can also help create a more efficient and supportive work environment.

What does a Patient Records Assistant do?

A Patient Records Assistant is responsible for organizing, managing, and maintaining patients' medical records in a healthcare setting. They ensure that records are accurate, up to date, and securely stored in compliance with privacy regulations. Their duties often include filing paperwork, entering electronic data, retrieving patient files for healthcare providers, and assisting with administrative support tasks. Patient Records Assistants play a crucial role in maintaining the efficiency and confidentiality of healthcare operations.

How long does it take to get a medical records certification?

For a Patient Records Assistant, obtaining a medical records certification typically takes from a few days up to several weeks, depending on the certification type and the issuing organization. The process involves completing required training, submitting application forms, and sometimes passing an exam, with processing times varying by state and certifying body.
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What cities are hiring for Patient Records Assistant jobs? Cities with the most Patient Records Assistant job openings:
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Patient Records Assistant jobs near you
Infographic showing various Patient Records Assistant job openings in the United States as of May 2026, with employment types broken down into 1% Locum Tenens, 5% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.
Medical Records Assistant #Full Time

Medical Records Assistant #Full Time

61st Street Service Corporation

Tarrytown, NY • On-site

$23.35 - $34.18/hr

Full-time

Medical, PTO

Posted 5 days ago

Job description

Top Healthcare Provider Network
The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties.
Job Summary:
As a member of the medical records team, the Medical Records Assistant supports the maintenance and organization of patient records for the Department of Radiology, ensuring seamless care, patient support, and compliance.
The Medical Record Assistant will apply strong organizational and customer service skills to maintain file room records, collaborate with external parties to obtain and send patient records, respond to referring physician and patient requests, and provide front desk coverage. In this role, the Assistant can expect to build a foundational knowledge of medical record management and practice operations in an outpatient healthcare setting.
The Medical Records Assistant is part of a team that delivers an exceptional patient experience through Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication.
Job Qualifications:
  • Performs accurate and timely filing of patient records, including all paperwork related to patient encounter.
  • Liaises with New York Presbyterian Hospital (NYP) file room to ensure timely sending and receipt of images.
  • Manages records in picture archiving and communication system (PACS) to ensure continuity of care: Retrieves and loads all prior exams to PACS daily to prepare for department radiology schedules. Loads outside exams to PACS as requested by referring physician offices for comparison with current studies. Merge exams in the PACS system as needed by the department.
  • Digitizes images as requested.
  • Works with outside courier service to send films via Fed Ex, RDS, and certified mail.
  • Responds to and handles all legal requests.
  • Requests files from storage.
  • Greets patients and visitors and answer telephone calls.
  • Conducts pre-registration, check-in, check-out, appointments, and other related tasks as requested.
  • Accurately indicates arrivals, no-shows, reschedules, and physician cancellations in Epic.
  • Obtains all required registration and intake information from patients. Initiates registration of new patients in Epic as needed.
  • Verifies and/or updates any new insurance or other information in Epic. Verifies eligibility for services and explains insurance protocols to patients.
  • Ensures that all referrals, authorizations, and pre-certifications for office visits and procedures have been obtained at time of check-in. Reviews pre-certifications and confirms that all studies are correctly pre-certified. Obtains pre-certifications from referring physician. Assists with obtaining prior authorizations and referrals for follow-up care as needed.
  • Informs patients of billing protocols. Collects all time-of-service and past due payments.
  • Coordinates and schedules appointments and other specialty services/clinical testing as requested.
  • Assists with coordination of care to other specialties and appointments.
  • Functions as a liaison between the clinical provider, referring physician, and patient in all aspects of scheduling appointments and related imaging services.
  • Performs other duties as assigned.

Job Qualifications:
  • High school graduate or GED equivalent required.
  • A minimum of 1 year of office experience.
  • Good organizational and problem-solving skills, and the ability to set priorities among multiple competing objectives, tasks, and initiatives.
  • Strong verbal and written communication skills, customer service orientation, and interpersonal skills, including the ability to deliver consistently exceptional service.
  • Working proficiency with Microsoft Office (Word and Excel) or similar software is required, and an ability and willingness to learn new systems and programs.
  • AHIMA certification a plus (RHIT or RHIA).

Hourly Rate Ranges: $23.35 - $34.18
Note: Our salary offers will fall within these ranges based on a variety of factors, including but not limited to experience, skill set, training and education.
61st Street Service Corporation
At 61st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees; including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle.
We are an equal employment opportunity employer and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

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