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Parttime Secretary Jobs in Alabama (NOW HIRING)

Alabama State University

Senior Secretary

Montgomery, AL · On-site

$13.16/hr

Montgomery, AL Job Type: Part-time Staff Job Number: STF-26-0065 Department: Academic Affairs ... Under direct supervision provides secretarial assistance to the dean, chairpersons and faculty of ...

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Parttime Secretary information

What are the key skills and qualifications needed to thrive as a Part-time Secretary, and why are they important?

To thrive as a Part-time Secretary, you need strong organizational skills, attention to detail, and basic office administration experience, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and scheduling systems is typically required. Excellent communication, multitasking, and time management skills help you stand out in this role. These abilities are crucial for efficiently supporting office operations, managing multiple tasks, and ensuring smooth workflow even within limited hours.

What are some common challenges faced by part-time secretaries in managing their workload?

Part-time secretaries often face the challenge of balancing a condensed workload within limited hours, which requires strong organizational and time management skills. Since they may not be present for the entire workweek, staying up-to-date with ongoing office communications and projects can be demanding. Effective coordination with colleagues and clear documentation are essential to ensure continuity and minimize disruptions. Additionally, part-time secretaries may need to quickly adapt to shifting priorities and multitask to support various departments efficiently.

What are part-time secretaries?

Part-time secretaries are administrative professionals who work fewer hours than a standard full-time schedule, often supporting office operations by handling tasks like scheduling, correspondence, and record-keeping. Their flexible hours make them ideal for businesses that need administrative help but do not require a full-time staff member. Part-time secretaries may work mornings, afternoons, or a set number of days per week, depending on the employer’s needs. They are essential for maintaining organization and ensuring smooth communication within an office.
What are popular job titles related to Parttime Secretary jobs in Alabama? For Parttime Secretary jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Parttime Secretary jobs in Alabama look for? The top searched job categories for Parttime Secretary jobs in Alabama are:
What cities in Alabama are hiring for Parttime Secretary jobs? Cities in Alabama with the most Parttime Secretary job openings:
Parttime Secretary jobs near you
Infographic showing various Parttime Secretary job openings in Alabama as of July 2026, with employment types broken down into 16% Full Time, 79% Part Time, 4% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.
Quality Enhancement Plan (QEP) Secretary (Part-time)

Quality Enhancement Plan (QEP) Secretary (Part-time)

Alabama Agricultural and Mechanical University

Normal, AL • On-site

$18K - $20K/yr

Part-time

Posted 5 days ago

Job description

Salary: $18,000.00 - $20,000.00 Annually
Location : Normal
Job Type: Part-Time
Job Number: 202300406
Department: QEP (Quality Enhancement Plan)
Opening Date: 09/20/2024
Description
Summary:
Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.
Examples of Duties
Duties and Responsibilities:
  • Organizes and implements procedures for executing various clerical/administrative assignments.
  • Compiles information from files, records, publications, and other sources.
  • Composes draft letters and/or reports for the supervisor's review.
  • Transmits replies to routine correspondence on the supervisor's behalf.
  • Determines when supervisor must handle requests and correspondences.
  • Assists in arranging meetings of the unit and serves as recording secretary at such meetings.
  • Prepares finished correspondence, reports, or materials as assigned.
  • Prepares minutes, correspondence and other documents relating to the operation of the unit or department and proofreads these materials to ensure their accuracy.
  • Initiates purchases and payment for office supplies, meeting registrations, travel reimbursements, and others as needed.
  • Establishes and maintains accurate and current files and documentary materials and ensures that information in these files is kept confidential.
  • Answers unit calls, makes appointments and reservations, receives visitors, and functions as an office receptionist.
  • Performs general office management duties and recommends methods for improving office procedures.

Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):
  • An associate degree in secretarial science, business, or other appropriate field and
  • One year of administrative, clerical, or secretarial experience.
  • Must be able to perform administrative/secretarial duties.

Supplemental Information
Knowledge, Skills & Abilities:
  • Considerable knowledge of office management practices and procedures.
  • Considerable knowledge of business English, grammar, and commercial mathematics.
  • Working knowledge of care and operation of standard office equipment.
  • Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures.
  • Ability to compose and prepare accurate reports, records and correspondence.
  • Ability to prepare and maintain complex clerical files including statistical reports and materials.
  • Ability to work collaboratively with program coordinators in gathering data.
  • Experience in use of Microsoft Office applications including Word, Excel, PowerPoint, Publisher, Access, etc.
  • Proficient in social media use such as Facebook, LinkedIn, Instagram, Twitter, etc.
  • Ability to use virtual meeting resources such as Zoom, Microsoft Teams, Google Teams, GoToWebinar, WebEx Meet, RingCentral Meetings and others.

This position is not eligible for benefits.
01
Do you have an associate degree in secretarial science, business or other appropriate field?
  • Yes
  • No

02
Do you have one year of administrative, clerical or secretarial experience?
  • Yes
  • No

Required Question

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