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Teaching Secretary Jobs in Alabama (NOW HIRING)

University of South Alabama

Secretary V

Mobile, AL · On-site

Serves as secretary for the chairperson and all faculty members of the department. * Maintains ... Event planning for annual recruiting efforts such as Tuesday Evening Physics and Teacher/Student ...

Chesterfield

$27K - $46K/yr

Our outstanding teachers, support staff members and leaders are top-notch educators whom others ... Provides secretarial support to the office. Performs a variety of moderately complex work within ...

Eric K. Roberts Attorney At Law LLC

Be Seen First

Secretary

Mobile, AL · On-site

$18 - $20/hr

Must have clerical experience (This office does not want to teach basic clerical skills) * Must be able to type 40 words per minute * Attendance is very important * 90 day probationary period before ...

Alabaster City Schools

SECRETARY (LOCAL SCHOOL) QUALIFICATIONS: 1. High school diploma or GED. 2. Working knowledge of ... Act as a liaison between parents, students, teachers, and support groups as assigned. * Assist with ...

Alabaster City Schools

SECRETARY (LOCAL SCHOOL) QUALIFICATIONS: 1. High school diploma or GED. 2. Working knowledge of ... Act as a liaison between parents, students, teachers, and support groups as assigned. * Assist with ...

Alabaster City Schools

SECRETARY (LOCAL SCHOOL) QUALIFICATIONS: 1. High school diploma or GED. 2. Working knowledge of ... Act as a liaison between parents, students, teachers, and support groups as assigned. * Assist with ...

Alabaster City Schools

SECRETARY (LOCAL SCHOOL) QUALIFICATIONS: 1. High school diploma or GED. 2. Working knowledge of ... Act as a liaison between parents, students, teachers, and support groups as assigned. * Assist with ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Alabama?

For Teaching Secretary jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Alabama look for?

The top searched job categories for Teaching Secretary jobs in Alabama are:

What cities in Alabama are hiring for Teaching Secretary jobs?

Cities in Alabama with the most Teaching Secretary job openings:

Teaching Secretary jobs near you
Infographic showing various Teaching Secretary job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 63% Full Time, 32% Part Time, 2% Temporary, and 2% Contract. Highlights an 77% Physical, and 23% Remote job distribution.

Secretary V

University of South Alabama

Mobile, AL • On-site

Other

Re-posted yesterday

University Of South Alabama rating

6.9

Company rating: 6.9 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

463rd of 623 rated colleges and universities

Job description

Posting Details
Position Information
Position Number
003346
Position Title
Secretary V - 003346
Division
Academic Affairs
Department
421700 - Physics
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama's Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Serves as secretary for the chairperson and all faculty members of the department.
  • Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.
  • Maintains Physics Classroom Use calendar and audio visual room scheduling.
  • Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.
  • Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.
  • Maintains department files and databases.
  • Takes minutes at meetings and prepares for final distribution.
  • Answers and direct telephone calls.
  • Maintains supervisor's calendar.
  • Greets and routes visitors.
  • Open and distributes mail.
  • Makes travel arrangements and processes travel reimbursement forms.
  • Acts as MSPB Building Coordinator for basement and levels one and two.
  • Acts as MSPB Safety Coordinator to include attending meeting and communicating safety updates.
  • Advises students regarding enrollment policies and procedures.
  • Works with registering physics students for the purpose of Hold Releases, Overrides and Lab Waiver qualification.
  • Orders equipment and supplies for department, labs, research, grants and misc. accounts preparing requisitions, limited purchase orders and direct pay requests.
  • Colloquium preparations to include preparing mail outs of invitations, reception planning for setup and take down.
  • Event planning for annual recruiting efforts such as Tuesday Evening Physics and Teacher/Student Workshop including shopping for supplies, room scheduling, food service requisition and overseeing for the events.
  • Assist multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&S course modification requests.
  • Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.
  • Supervises student assistants to include assigning duties and checking work.
  • Complies with attendance, timekeeping and security policies and monitors same for clerical staff.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.

Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/28/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular

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