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Job Description:

Title: Trade Compliance & Administrative Coordinator (Part Time)

Company: Hitachi Americas       

Division: LEG

Location: Hybrid in Rye Brook, NY

Status: Part Time 15-20 hrs/week

About Hitachi, Ltd. 

Through its Social Innovation Business (SIB) that brings together IT, OT(Operational Technology) and products, Hitachi aims to be a global leader in continuously transforming social infrastructure through digital, contributing to a harmonized society where the environment, wellbeing, and economic growth are in balance.  Hitachi operates worldwide across four sectors - Digital Systems & Services, Energy, Mobility, and Connective Industries - as well as a Strategic SIB Business Unit focused on new growth areas. With Lumada at its core, Hitachi creates value by combining data, technology and domain knowledge to solve customer and social challenges. Revenues for FY2025 (ended March 31, 2026) totaled 10,586.7 billion yen, with 606 consolidated subsidiaries and approximately 290,000 employees worldwide. Visit us at www.hitachi.com.

Summary

The Trade Compliance Administrative Coordinator provides administrative and operational support to the Import/Export Office on a part time basis, 15-20 hours per week. This role is responsible for coordinating departmental activities, supporting compliance processes, maintaining records, and assisting with day-to-day administrative functions that help ensure the efficient operation of the trade compliance program.

Job Responsibilities

• Process invoices, create purchase requisitions, coordinate payments through SAP, and track remittances.

• Reconcile the department's American Express purchasing card on a monthly basis.

• Maintain departmental SharePoint sites, intranet pages, and other electronic files to ensure information remains current and organized.

• Conduct restricted party screening of customers, suppliers, distributors, and other business partners.

• Assist with routine import and export compliance activities, including maintaining records and supporting compliance documentation.

• Support deemed export compliance activities by tracking requests, reviewing documentation, and providing timely feedback.

• Proofread and format department communications, presentations, training materials, and newsletters.

• Provide administrative support for compliance training programs, including scheduling sessions, maintaining attendance records, and distributing materials.

• Assist with special projects and perform other administrative and compliance-related duties as assigned.

Requirements

• Minimum of 2 years of administrative, operations, or related business experience.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.

Preferred:

• Experience supporting an international trade, import/export, logistics, customs brokerage, freight forwarding, or supply chain organization.

• Familiarity with SAP and SharePoint.

• Experience working with compliance, legal, finance, or operations teams.

• Experience conducting restricted party screening or supporting import/export compliance activities is a plus.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn't impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge
For Westchester County, NY only (as required by the Westchester County Human Rights Law): The expected hourly rate for this position in our Westchester County office is 34.27 - 42.84 per hour. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America's variable pay program, subject to the program's conditions and restrictions.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.