Part Time Accounts Payable Jobs in Rutherford, NJ

Mission Statement

Regis High School transforms Catholic young men into leaders devoted to Deo et Patriae and lifelong service as Men for Others. Merit-based and committed to families with financial need, Regis provides an academically exceptional, tuition-free Jesuit education within a caring community

Position

As Accounting Associate, you will have the extraordinary opportunity to support the educations of approximately 530 exceptional, gifted young men, while working alongside talented faculty, and committed staff. Located in New York City, Regis High School is a Catholic, Jesuit, college preparatory school and the only Jesuit, full-scholarship high school in the country. The school was founded in 1914 through the extraordinary generosity of an anonymous woman and her family. Regis now relies on philanthropy of alumni, parents, and friends as its most significant source of financial support. Regis is committed to both academic excellence and fostering a spirit of generosity and service to those in need. Regis seeks to inspire and educate the ethnically diverse young men in its care to become imaginative Catholic leaders committed to promoting justice and exerting leadership in the Church, in their civic community, and in their future chosen profession.

Position Summary

We’re seeking a collaborative and experienced part-time Accounting Associate to join our dedicated team, making a meaningful impact by working together to support our students, staff, alumni and community. The Accounting Associate, reporting to the Accounting Manager, will assist with the School's day-to-day accounting functions and ensure the integrity of all financial data by performing bookkeeping, data entry, and administrative tasks such as processing invoices, managing accounts payable/receivable, reconciling statements, and maintaining financial records. Key duties include data accuracy, preparing financial documents, and utilizing accounting software, with essential skills like attention to detail, organizational ability, and familiarity with Excel and accounting principles.

Job Responsibilities

Under the direction of the Accounting Manager:

• Assists with monthly journal entries in Blackbaud Financial Edge.
• Processes all student billings in Blackbaud Tuition Management system.
• Processes Accounts Payable and Receivable entries.
• Updates vendor records as directed by the Accounting Manager.
• Processes monthly credit card activity.
• Prepares support for semi-monthly and bi-weekly payrolls incorporating updates to withholdings provided by Human Resources including 403(b), benefit deductions, stipends, and auxiliary revenue accounting.
• Assists with review of activity from Raiser’s Edge into Financial Edge and monthly reconciliation of data between each platform.
• Prepares cash transaction entries and assists with reconciliation of cash accounts.
• Supports and is willing to advance the Catholic and Jesuit mission of the school.
• Performs responsibilities in collaboration and conformity with the policies of Regis and is always subject to the general control and supervision of the Director of Finance.
• And any other job responsibilities as assigned.

Qualifications & Skills

• Strong skills in Microsoft Excel.
• Experience with accounting software, particularly Blackbaud Financial Edge, is a plus.
• Attention to detail, organization and time management skills, aptitude for identifying and resolving financial discrepancies.
• Competent interpersonal and communication skills, with the ability to work collaboratively with diverse stakeholders.

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

Experience:

• 1 – 3 years of experience in accounting, finance, or a similar role, ideally within the nonprofit sector or in education.
• Basic understanding of accounting principles and procedures.

Status

This is a part-time position, approximately 20 hours a week.

Compensation & Benefits

Salary range is $28.00 – $32.00 per hour +, commensurate with years of experience and skillset.

Other Expectations

• The school expects one to conduct oneself at all times in a manner which shall not bring reproach upon oneself or the school.
• The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as the organization needs evolve.

To Apply

Interested applicants should submit a cover letter and resume. Qualified applicants will be contacted regarding next steps once all required documents have been submitted. Applications will be accepted until the position is filled.

The Regis community strives to foster a sense of belonging at all levels of the organization. The hiring managers and school leaders seek to recruit and retain highly talented faculty and staff who are committed to the Catholic Jesuit mission and values. Central to this mission is a commitment to diversity and care for the whole person (cura personalis).

Regis is an Equal Opportunity Employer.