Administrative Assistant
We are seeking an organized and detail-oriented Administrative Assistant to provide high-level administrative support and help ensure the smooth day-to-day operation of our office. This role supports the CFO and corporate team by coordinating schedules, managing records, processing invoices, and overseeing various administrative programs.
Key Responsibilities:
- Process invoices and reconcile monthly billing statements
- Coordinate company travel, expense reporting, and credit card programs
- Manage company cell phone and fleet records
- Prepare and distribute annual 1099 tax forms
- Maintain business licenses and personal property tax records
- Coordinate interpreter services and Zoom accounts
- Organize meetings, events, and the CFO's calendar
- Perform general administrative and office support duties as needed
Qualifications:
- High school diploma required
- 3-5 years of administrative assistant experience
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Ability to maintain confidentiality and handle sensitive information
- Proficiency with Microsoft Office Suite
If you thrive in a fast-paced environment, enjoy multitasking, and have a strong attention to detail, we'd love to hear from you!