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Paper Scanning Jobs in California (NOW HIRING)

Natera

Accessioning Team Runner

Pleasanton, CA · On-site

$20/hr

Scan all tracking numbers into a Google spreadsheet and ensure that tracking numbers are scanned in ... This role works with PHI on a regular basis both in paper and electronic form and has access to ...

Adventist Health

HIM Technician (Onsite)

Roseville, CA · On-site

$17.25 - $21/hr

Prepares medical records for scanning efficiency according to established procedures, guidelines, and productivity standards. Retrieves and files old paper records required for patient care, assists ...

Keylent Inc

QA Documentation specialist

San Mateo, CA · On-site

Scans paper records, verifies completeness of electronic copies, and uploads electronic copies into Electronic Document Management System (EDMS), e.g., true copy certification process. * Oversees the ...

NexGen Staffing LLC

ALL WAREHOUSE CLERKS NEEDED

Riverside, CA · On-site

$17.25 - $20.75/hr

... scanning equipment to transform paper documents into digital copies Managing and storing files on a computer Raising concerns about the scanning equipment Inspecting the quality of the output ...

Adventist Health

HIM Technician

Hanford, CA · On-site

$16.25 - $19.75/hr

Prepares medical records for scanning efficiency according to established procedures, guidelines, and productivity standards. Retrieves and files old paper records required for patient care, assists ...

Managed Staffing

Legal Receptionist

San Diego, CA · On-site

$17.25 - $22.25/hr

Perform document scanning and imaging * Sort, process, and deliver mail and packages internally and externally * Maintain copier stations (restock paper, add toner, clean jams) * Operate shrink-wrap ...

Sowards Law Firm

Receptionist

Campbell, CA · On-site

$22.50 - $24.50/hr

Scan, file, and organize electronic and paper documents. Provide administrative support to attorneys and the legal team as needed. Qualifications: Previous receptionist, administrative assistant, or ...

IMS People

Be Seen First

Raymond Reach & Raymond EPJ (required)

Ontario, CA · On-site

$19/hr

Move products such as plastics, paper goods, and general warehouse materials * Use RF scanners and WMS for inventory accuracy * Follow OSHA safety standards and facility rules * Conduct daily ...

New

MSR-FSR

FTS Technician - Semiconductor

Santa Clara, CA · On-site

$23.25 - $31.75/hr

... Scans label 2. Transport 3. Delivers 4. Comments on requests 5. 30 mins -1 Hour lead time Investigation Process Creating manual LTS » BU Writes on paper to ship » PC is down due to lock out ...

MSR-FSR

FTS Technician - Semiconductor

Santa Clara, CA · On-site

$23.25 - $31.75/hr

... Scans label 2. Transport 3. Delivers 4. Comments on requests 5. 30 mins -1 Hour lead time Investigation Process Creating manual LTS » BU Writes on paper to ship » PC is down due to lock out ...

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Showing results 21-40

All JobsPaper Scanning JobsPaper Scanning Jobs in California

Paper Scanning information

What is paper scanning?

Paper scanning is the process of converting physical paper documents into digital formats using a scanner or similar device. This process allows for easier storage, retrieval, and sharing of documents, reducing the need for physical space and improving document security. Scanned documents can be saved as PDF, JPEG, or other digital file formats, and can often be organized or searched with the help of document management software. Paper scanning is widely used in offices, libraries, and organizations to digitize records and streamline workflows.

What are the key skills and qualifications needed to thrive as a paper scanning specialist?

To thrive as a Paper Scanning Specialist, you need attention to detail, basic computer literacy, and familiarity with office equipment, typically requiring a high school diploma or equivalent. Proficiency with scanning software, document management systems, and various types of scanners is important for efficiency. Strong organizational skills, reliability, and the ability to maintain confidentiality help you stand out in this role. These skills ensure accurate digital archiving, data security, and smooth workflow in environments handling large volumes of physical documents.

What are some common challenges faced in a paper scanning role, and how can they be addressed?

In a paper scanning role, common challenges include handling fragile or poorly organized documents, dealing with high volumes of paperwork, and ensuring high-quality digital images. These challenges can be managed by following standardized preparation and scanning protocols, using appropriate scanning equipment, and collaborating with team members to resolve issues such as missing or damaged pages. Attention to detail and effective communication with supervisors and colleagues are key to maintaining accuracy and efficiency in this role.

What is the difference between Paper Scanning vs Document Digitization?

AspectPaper ScanningDocument Digitization
CredentialsBasic technical skills, sometimes certifications in scanning equipmentSame as Paper Scanning, often includes document management knowledge
Work EnvironmentOffice or scanning facility, handling physical documentsOffice, data centers, or remote work involving digital files
Industry UsageCommon in archiving, records management, librariesUsed in legal, healthcare, business sectors for converting paper to digital

Paper Scanning focuses on converting physical documents into digital images, while Document Digitization involves creating structured, searchable digital files, often with OCR technology. Both roles require similar skills but serve slightly different end goals in document management.

What are popular job titles related to Paper Scanning jobs in California?

For Paper Scanning jobs in California, the most frequently searched job titles are:

What job categories do people searching Paper Scanning jobs in California look for?

The top searched job categories for Paper Scanning jobs in California are:

What cities in California are hiring for Paper Scanning jobs?

Cities in California with the most Paper Scanning job openings:

Paper Scanning jobs near you
Infographic showing various Paper Scanning job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, and 6% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Accessioning Team Runner

Natera

Pleasanton, CA • On-site

$20/hr

Full-time

Re-posted 11 days ago

Natera rating

7.7

Company rating: 7.7 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

57th of 120 rated laboratories

Job description

POSITION SUMMARY - On site position in Pleasanton, CA

* This job does not qualify and/or is not eligible for sponsorship.

The Accessioning Team Runner collects, sorts, and transports packages to Accessioning laboratory.   This position is located on site in our Pleasanton, CA location.  Schedule listed below and pay starts at $20.    
 
Schedule:  Tuesday - Saturday
Day Shift:  630am-3pm or 930am-6pm, Pay starts at $20/hr. 
 

PRIMARY RESPONSIBILITIES

  • Sort and transport packages from the Shipping dock to the Accessioning laboratory.

  • Pick up packages from the receptionist's desk.

  • Scan all tracking numbers into a Google spreadsheet and ensure that tracking numbers are scanned in correctly and spreadsheet is filled out completely.

  • Distribute packages to the Clinical Data Operators (CDO) in a timely and efficient manner following distribution guidelines.

  • Rack samples that arrive in bulk (without individual kit boxes) ensuring that the paperwork matches up with the samples.

  • Escalate any issues or discrepancies to the Leads or Supervisor.

  • Empty bins filled with kit boxes at the CDO workstations into carts placed at designated locations in the lab.

  • Perform a visual check of the kit boxes to make sure that there is no PHI on the kit boxes or samples remaining in the discarded kit boxes.

  • Empty biohazard cans in the lab.

  • Scan bench worksheets.

  • Scan documents into cases.

  • Maintain tidiness of Runner workstations.

  • Store requisition forms by date into the filing cabinets.

  • Dispose of requisition forms into the shred bins that have exceeded the retention period.

  • Performs other duties as assigned.

  • Notify Supervisor and Leads of any packaging issues or discrepancies

  • This role works with PHI on a regular basis both in paper and electronic form and has access to various technologies to access PHI (paper and electronic) in order to perform the job

  • Employee must complete training relating to HIPAA/PHI privacy, General Policies and Procedure Compliance training and security training as soon as possible but not later than the first 30 days of hire.

  • Must maintain a current status on Natera training requirements.

QUALIFICATIONS

  • High School Diploma (or equivalent) required.

  • Previous computer experience.

  •  

KNOWLEDGE, SKILLS, AND ABILITIES

  • Familiar with Google documents.

  • Ability to perform basic calculations.

  • Organized and self- motivated.

  • Ability to work quickly and efficiently.

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