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Order Processing Invoicing Jobs in California (NOW HIRING)

Sulzer AG

Administrative Specialist

Piedmont, CA

$52K - $71K/yr

Serve as a key point of contact for inquiries related to orders and services * Financial & System Transactions * Process invoicing activities within SAP * Ensure accurate data entry and documentation ...

Css employment group, inc

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Customer Service Representative 3PL Experience

City Of Industry, CA · On-site

$18 - $23/hr

... order processing and communication between customers and warehouse operations. This position ... Experience with billing and invoicing processes * Bilingual in English and Spanish Company ...

Posted today

Vesync

Order Management Coordinator

Anaheim, CA

$21/hr

... and invoicing. * Schedule pickup appointments with carriers as required (USPS, FedEx, UPS, LTL, FTL) * Manage backorder processing or cancellation of orders. * Review and analysis of chargeback ...

Vesync

Order Management Coordinator

Anaheim, CA · On-site

$21/hr

... and invoicing. * Schedule pickup appointments with carriers as required (USPS, FedEx, UPS, LTL, FTL) * Manage backorder processing or cancellation of orders. * Review and analysis of chargeback ...

Vesync

Order Management Coordinator

Anaheim, CA · On-site

$21/hr

... and invoicing. * Schedule pickup appointments with carriers as required (USPS, FedEx, UPS, LTL, FTL) * Manage backorder processing or cancellation of orders. * Review and analysis of chargeback ...

Employee Force Provider - EFP Staffing

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Bilingual Customer Service Representative

Fontana, CA · On-site

$18 - $22/hr

Process and maintain customer orders accurately and efficiently. * Create, review, and verify Bills ... Experience with billing and invoicing * Resume must clearly reflect related experience * Strong ...

KBS

Order to Cash Account Manager

Oceanside, CA · On-site

The O2C Account manager will be responsible for managing the end-to-end order-to-cash process, including sales order entry, resolution variable data validation, invoicing, payment processing ...

CFS

Fleet Coordinator

Bakersfield, CA

$23 - $25/hr

... processes, invoicing, and purchasing functions • Enjoy a role with variety, balancing ... purchase orders and process vendor invoices • Enter and verify invoices in Laserfiche and ...

Posted today

OpenAI

Order Management & Billing

San Francisco, CA · On-site

$158K - $175K/yr

You'll blend operational execution with process design, cross-functional collaboration, and system ... invoicing integrity, go-live execution, and post-launch hypercare. * Serve as the dedicated ...

United Employment Solutions, Inc.

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Sales Support Assistant

Ontario, CA · On-site

$25/hr

Manage Cash-in-Advance customer setup, proforma invoicing, payment follow-up, log maintenance, and order processing. * Update customer portals and send completed invoices by email or mail as required.

New

Aerotek

Shipping Clerk

Newark, CA · On-site

$22 - $25/hr

Cross-reference purchase orders with shipping documentation to ensure correct invoicing and ... Knowledge of shipping and order fulfillment processes in a manufacturing or machine shop setting.

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Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What are some common challenges faced in an order processing invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an order processing invoicing specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.
What are popular job titles related to Order Processing Invoicing jobs in California? For Order Processing Invoicing jobs in California, the most frequently searched job titles are:
What job categories do people searching Order Processing Invoicing jobs in California look for? The top searched job categories for Order Processing Invoicing jobs in California are:
What cities in California are hiring for Order Processing Invoicing jobs? Cities in California with the most Order Processing Invoicing job openings:
Order Processing Invoicing jobs near you

Administrative Specialist

Sulzer AG

Piedmont, CA

$52K - $71K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Job description

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role The Service Center Administrative Specialist plays a critical role in supporting daily operations within a fast-paced service environment. This position is responsible for coordinating purchase orders, managing logistics, supporting work order processes, and maintaining accurate system transactions across multiple platforms (Salesforce and SAP). The ideal candidate is highly organized, proactive, and comfortable wearing many hats in an unstructured, dynamic setting.

Key Responsibilities

  • Order & Procurement Management
    • Process and manage purchase orders (POs) in Salesforce and SAP
    • Receive and review POs for direct materials
    • Create, place, and receive POs for indirect materials
    • Establish vendor terms and maintain supplier communications
  • Logistics & Operations Coordination
    • Arrange transportation and logistics for pumps and related equipment
    • Track materials and ensure timely delivery to support operations
    • Perform receipt transactions and maintain accurate inventory records
  • Work Order & Job Coordination
    • Release, track, and manage work orders throughout the lifecycle
    • Book jobs and ensure accurate scheduling within system tools
    • Maintain status management and provide updates on work order progress
  • Customer & Vendor Interaction
    • Greet and assist customers and vendors in a professional manner
    • Serve as a key point of contact for inquiries related to orders and services
  • Financial & System Transactions
    • Process invoicing activities within SAP
    • Ensure accurate data entry and documentation across all systems
    • Support booking and job costing activities as needed

Qualifications

  • Experience coordinating purchase orders and logistics in a service or industrial environment
  • Familiarity with ERP/CRM systems such as SAP and Salesforce
  • Strong organizational and multitasking skills
  • Ability to work effectively in a fast-paced, unstructured environment
  • Proactive mindset with strong attention to detail
  • Excellent communication and customer service skills

Key Competencies

  • Adaptability and flexibility ("wear many hats")
  • Strong problem-solving skills
  • Time management and prioritization
  • Attention to detail and accuracy
  • Team-oriented with a customer-first approach

Work Environment

  • Fast-paced, operations-focused service center
  • Dynamic and evolving priorities
  • Hands-on role requiring interaction across multiple functions
What we offer you
  • 15 days of paid time off and 12 company-paid holidays
  • 401k plan with a 6% match
  • Comprehensive health plan including medical, dental, vision, Life, short-term & long-term disability
  • Motivating wellness program
  • Employee Assistance Program
  • Paid paternal leave
  • Gym re-imbursement


Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.

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