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Order Processing Invoicing Jobs in California (NOW HIRING)

transpak

Customer Service Supervisor

San Jose, CA · On-site

Solid business acumen with demonstrated knowledge and understanding of customer service processes such as order entry, delivery, work order processing and invoicing • A thorough knowledge of ...

TransPak

Customer Service Supervisor

San Jose, CA · On-site

Solid business acumen with demonstrated knowledge and understanding of customer service processes such as order entry, delivery, work order processing and invoicing • A thorough knowledge of ...

transpak

Customer Service Supervisor

San Jose, CA · On-site

Solid business acumen with demonstrated knowledge and understanding of customer service processes such as order entry, delivery, work order processing and invoicing • A thorough knowledge of ...

Anduril Industries

Order to Cash Analyst

Costa Mesa, CA · On-site

$77K - $102K/yr

... process. This will require strong business acumen, project management, a robust financial ... Working with Program managers and the billing team to set-up billing and invoicing schedules to ...

Unchained Labs

Order Management Specialist

Pleasanton, CA · On-site

$80K - $90K/yr

Ensure orders are processed in a timely, efficient, and accurate manner with a strong focus on ... Collaborate with accounting on entering orders that assist in proper invoicing * Gather, review ...

Citi Staff

Be Seen First

Bookkeeper

Ontario, CA · On-site

$22 - $25/hr

The main focus of this role is managing QuickBooks functions, including invoicing, billing, and ... Perform data entry and administrative support duties * Assist with order processing and ...

IRIDEX

Technical Service Administrator

Mountain View, CA · On-site

$26.75 - $33.75/hr

... ordering, RMA processing, invoicing, and service-related order management. • International shipping and distributor support experience preferred. • Ability to work accurately across multiple ...

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Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What are some common challenges faced in an Order Processing Invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an Order Processing Invoicing Specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.
What are popular job titles related to Order Processing Invoicing jobs in California? For Order Processing Invoicing jobs in California, the most frequently searched job titles are:
What job categories do people searching Order Processing Invoicing jobs in California look for? The top searched job categories for Order Processing Invoicing jobs in California are:
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Order Processing Invoicing jobs near you
Maintenance Parts Assist - Japanese Bilingual

Maintenance Parts Assist - Japanese Bilingual

A-STAFFING, INC.

Irvine, CA

$43K - $45K/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 19 days ago

Job description

  • Job Title: Maintenance Parts Assistant (Full-time, Non-Exempt)
  • Location: Irvine, CA (On-site only, No remote and hybrid)
  • Working Hours: Monday to Friday, 8:30 AM to 5:30 PM (closed weekends and holidays)
  • Salary: Base: $21 ~＄22/H + Bonus + Mileage allowance
  • Benefits: Medical, Dental, Vision, Life and 401K after 90 days probation period
  • Main tasks：Manage domestic and international parts quotations, order processing, shipping, invoicing, inventory control, and customer support for maintenance service operations.
  • Report to: Maintenance Manager


We are currently seeking a Maintenance Parts Assistant for a Japanese Food Service Equipment Distributor. This position is responsible to develop and promote the Company products and services at the designated areas
in order to increase the profit of the company as well as maintaining the existing customer base.

【Customer Service】

  • Make Parts Quotes: Domestic & International.
  • Process the Parts Orders : Domestic & International.
  • Parts Back Orders.
    *To Japan HQ, To Local Vendors
  • Shipping & Invoicing:
    *Domestic-FedEx, UPS, etc
    *International - FedEx, UPS, etc
    *Proforma Invoice for Advance Payment
    *Commercial Invoice
    *Communication with Accounting Team
    *Check the Past Due Status with Accounting Team
  • Invoicing for On-site Service (MSR).
  • Cost Transfer Process:
    Make sure all parts costs are transferred to Sales Department
  • Back Order to Japan for restocking the regular parts.
  • Control Ware House & Investigate lost parts.
  • Stocking in our System (Regular-UP & Direct Shipment from Japan).
  • Handling S-Number's Parts (Special Parts).
  • Update the parts information in our System (Price, discontinued, alternatives).
  • Update the customer information in our System (New customer, changing customer data).
  • Handle above demands via Telephone or Emails.


【OTHER & MISCELLANEOUS】

  • Performs special projects and other miscellaneous duties as assigned by management.
  • Reports all irregular issues and problems to management for solution.
  • Maintains good communication with management, other staff members and outside contacts.
  • Complies with all company policies and procedures.

【Qualifications】

  • Associate degree (AA) or Bachelor's degree (B.A.) from two to four years College or university; or equivalent combination of education and experience is preferred.
  • US Driver's license.
  • Authorized to work in the US without visa sponsorship.
  • Language：Japanese and English bilingual
  • Experience: Entry Level, no experience is required. (Training will be provided after hiring)


We are looking for a someone who is committed to long-term employment.