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Order Processing Invoicing Jobs in California (NOW HIRING)

Aston Carter

Order Entry Coordinator

Torrance, CA · On-site

$22 - $25/hr

In this role, you review order status, coordinate work order readiness, resolve system and process issues, and support invoicing and billing activities. You work in a fast-paced manufacturing and ...

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Aston Carter

Order Entry Coordinator

Torrance, CA · On-site

$22 - $25/hr

In this role, you review order status, coordinate work order readiness, resolve system and process issues, and support invoicing and billing activities. You work in a fast-paced manufacturing and ...

EnerSys Delaware Inc.

$18.25 - $23.75/hr

This role ensures customer orders are processed accurately and efficiently, service activities are coordinated effectively, and logistics and invoicing processes are executed in line with company ...

Tech West Vacuum Inc

Accounting Clerk

Fresno, CA · On-site

$24 - $28/hr

... Order entry, Invoicing, and payment processing -Invoicing -Filing -Receiving -Daily reporting and monthly reconciliations Benefits Include; -PTO & Paid holidays -Company-Paid Health Care Plan -Vision ...

Leonardo DRS

Senior Accountant

San Diego, CA · On-site

$83K - $119K/yr

Provide support/back up for various departments including but not limited to Payroll, Sale Order Processing/Invoicing * Prepare financial reports in FCC/Essbase * Participate in invoicing/cash ...

Axon

Senior Order Management Analyst

San Francisco, CA · On-site

$87K - $139K/yr

You will independently manage complex process of bookings workflows while partnering cross ... Resolve complex order issues impacting bookings, fulfillment, invoicing, or compliance. * Partner ...

Mettler Toledo

Billing Invoicing Specialist

Oakland, CA · On-site

$22 - $29.75/hr

Identify invoicing errors and manage resolution process daily - follow-up SAP VFX3 Error correction ... Create and Bill for Onsite Service Orders daily, review all documents to ensure correct and may ...

Mettler Toledo

Billing Invoicing Specialist

Oakland, CA · On-site

$22 - $29.75/hr

Identify invoicing errors and manage resolution process daily - follow-up SAP VFX3 Error correction ... Create and Bill for Onsite Service Orders daily, review all documents to ensure correct and may ...

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All JobsOrder Processing Invoicing JobsOrder Processing Invoicing Jobs in California

Order Processing Invoicing information

What is the difference between Order Processing Invoicing vs Order Clerks?

AspectOrder Processing InvoicingOrder Clerks
Primary RoleGenerate invoices, verify order details, and ensure billing accuracyAssist with order entry, tracking, and customer inquiries related to orders
CredentialsBasic computer skills, familiarity with invoicing softwareBasic office skills, knowledge of order management systems
Work EnvironmentOffice setting, close interaction with accounting and sales teamsOffice environment, customer service focus
Industry UsageCommon in retail, wholesale, and manufacturing sectorsCommon in retail, logistics, and distribution companies

Order Processing Invoicing specialists focus on generating accurate invoices and managing billing processes, while Order Clerks handle order entry and customer communication. Both roles are essential in order management but differ in their primary responsibilities and skill sets.

What are some common challenges faced in an Order Processing Invoicing role, and how can they be managed effectively?

One common challenge in Order Processing Invoicing is ensuring accuracy and timeliness when handling large volumes of orders and invoices, as errors can lead to payment delays or customer dissatisfaction. Managing competing priorities and communicating clearly with other departments, such as sales and shipping, is essential to prevent bottlenecks. Staying organized, using robust order management systems, and continuously refining workflows can help you manage these challenges effectively and maintain smooth operations.

What are the key skills and qualifications needed to thrive as an Order Processing Invoicing Specialist, and why are they important?

To thrive as an Order Processing Invoicing Specialist, you need strong attention to detail, organizational skills, and a background in business administration or accounting. Familiarity with ERP systems, invoicing software, and MS Excel is typically required, and certifications in bookkeeping or accounting can be advantageous. Excellent communication, time management, and problem-solving skills make someone stand out in this position. These skills are crucial for ensuring accurate order fulfillment, timely billing, and maintaining customer satisfaction in a fast-paced business environment.

What is order processing and invoicing?

Order processing and invoicing refer to the steps taken by a business to receive, fulfill, and track customer orders, followed by generating and sending invoices for payment. The process typically includes verifying order details, updating inventory, coordinating shipment, and ensuring accurate billing information. Efficient order processing and invoicing are crucial for maintaining customer satisfaction, timely cash flow, and accurate financial records. Professionals in this role often use specialized software to streamline these tasks and minimize errors.
What are popular job titles related to Order Processing Invoicing jobs in California? For Order Processing Invoicing jobs in California, the most frequently searched job titles are:
What job categories do people searching Order Processing Invoicing jobs in California look for? The top searched job categories for Order Processing Invoicing jobs in California are:
What cities in California are hiring for Order Processing Invoicing jobs? Cities in California with the most Order Processing Invoicing job openings:
Order Processing Invoicing jobs near you
Order Entry & Invoicing Lead

Order Entry & Invoicing Lead

Enpro Industries

Milpitas, CA • On-site

$30 - $33/hr

Full-time

Posted 6 days ago

Key responsibilities

  • Lead and manage a team of 2-3 coordinators, providing guidance, training, and performance support.

  • Oversee accurate entry, validation, and processing of customer orders and invoices within the ERP system.

  • Own the end-to-end credit memo process, including review, approval coordination, and issuance.

Job description

Overview
We are seeking a detail-oriented Order Entry & Invoicing Lead to oversee the end-to-end order-to-invoice process while leading a small team (2-3 team members). This role combines hands-on execution, team leadership, and reporting ownership, ensuring accuracy, efficiency, and compliance across order processing, billing, and credit workflows.
Team Leadership, Reporting & Daily Operation
Customer Service & Data Accuracy
  • Lead and manage a team of 2-3 coordinators, providing guidance, training, and performance support
  • Assign and prioritize workload across orders, invoices, and credit memos.
  • Serve as the primary escalation point for order, billing, and customer issues.
  • Own and maintain daily/weekly operational reporting, ensuring accuracy and timely delivery to Operations, Finance, and leadership.
  • Provide critical data inputs and validation for cross-functional reporting (e.g., AR aging, billing accuracy, order metrics).
  • Monitor key metrics (order accuracy, invoice errors, credit memo volume, turnaround times) and drive accountability across the team.
  • Identify trends and escalate issues proactively to improve performance and reduce errors.

Order Entry & Invoicing (End-to-End Ownership)
  • Oversee accurate entry, validation, and processing of customer orders within the ERP system.
  • Ensure all orders are complete (part numbers, pricing, quantities, documentation) prior to release.
  • Oversee timely and accurate invoice generation, validating shipment and pricing details.
  • Ensure alignment between orders, shipments, and invoices to prevent discrepancies.
  • Maintain organized systems for invoice filing and audit readiness
  • Proactively identify and resolve order-to-invoice issues.

Credit Memo Management & Compliance
  • Own the end-to-end credit memo process, including review, approval coordination, and issuance.
  • Maintain a structured credit memo log to support SOX compliance and audits.
  • Ensure all credits are properly documented and supported.
  • Partner with Customer Service and AR to resolve discrepancies.

Accounts Receivable & Discrepancy Resolution
  • Act as the primary liaison for invoice disputes, short pays, and discrepancies.
  • Investigate issues across orders, shipments, and payments to drive resolution.
  • Identify recurring issues and implement corrective actions.

Customer Setup & Data Integrity
  • Oversee the new customer setup process, ensuring completeness and accuracy.
  • Maintain and audit customer master data within the ERP systems.
  • Address data issues that may impact order processing or billiing.

Process Improvement & Scalability
  • Maintain and improve SOPs for order entry, invoicing, and credit workflows.
  • Identify opportunities to improve efficiency and reduce errors.
  • Build scalable processes to support increasing transaction volume and team growth
  • Other duties as assigned

Qualification:
Required
  • 4-6+ years of experience in order management, invoicing, or customer operations
  • Experience leading or mentoring a small team
  • Strong attention to detail and data accuracy
  • ERP experience (Macola preferred)
  • Understanding of invoicing, billing, and credit memo processes
  • Experience with reporting, metrics tracking, or operational data analysis
  • Strong organizational and communication skills

At Enpro, our values of Safety, Excellence, and Respect guide how we work, collaborate, and grow. In this role, you will have opportunities to live these values every day by creating safe environments, driving meaningful results, and building respectful relationships.
Safety:
Champion a culture of safety by embracing the Enpro Safety Pledge in everything you do. Look for ways to improve safety in your work, your team, and the broader organization, because safety starts with each of us.
Excellence:
Bring your full self to work. Focus on creating value, driving innovation, and continuously improving how we work.
Respect:
Create space for every voice to be heard. Foster a workplace built on mutual respect, where people feel valued and empowered to contribute to both personal and organizational success.
Pay: $30-33/hr
This job equally operates in a production and professional office environment. The environment will include wet or humid conditions (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts or equipment. Noise level in the work environment is usually moderate. Regularly lifting and/or moving up to 30 pounds. Physical requirements further include the ability to engage in productive and collaborative communication and may need to be performed during non-standard hours, including nights, weekends and possibly holidays. While performing the duties of this job, the employee will be required to move about the facility. The employee is required to sit; use hands to finger; handle; or feel/hold objects; reach with hands and arms; climb or balance; speak, hear, and smell. The employee is regularly required to stand, walk, talk, and hear as well as interact with other employees. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Generally, the incumbent must be able to sit/stand and use a computer for extended periods of time.
LeanTeq is a subsidiary of Enpro, a leading industrial technology company focused on critical applications across many end-markets, including semiconductor, industrial process, commercial vehicle, sustainable power generation, aerospace, food and pharma, photonics and life sciences.
At Enpro, we believe that diversity drives innovation and inclusion fosters growth. We are committed to creating a workplace where everyone feels valued and respected. Our employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, military service, or any other status protected by applicable law. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Human Resources, and we will make all reasonable efforts to accommodate your request.
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