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Order Coordinator Jobs (NOW HIRING)

Schylling

Order Coordinator

North Andover, MA · On-site

$52K - $58K/yr

The Order Coordinator is the key contact for assigned accounts and works closely with Sales, Procurement, Finance, Shipping/Receiving to ensure customer satisfaction. Responsibilities: * Assign ...

CSC

Associate Client Order Coordinator

Wilmington, DE · On-site

Associate Client Order Coordinator (Document Processor) Monday - Friday 11am-8pm On-Site Wilmington, DE If you've worked in the retail, hospitality, or restaurant industries, you know what it takes ...

C.A.T. Specialties, Inc.

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Custom Apparel Order Coordinator

Covina, CA · On-site

$19 - $22/hr

CAT Specialties is seeking an organized, customer-focused Custom Apparel Order Coordinator to help manage customized apparel and promotional-product orders from the initial customer request through ...

Danfoss

Commercial Order Coordinator

Loves Park, IL · On-site

Commercial Order Coordinator The Impact You'll Make As our Commercial Order Coordinator , you will play a vital role in helping customers around the world receive the products they need when they ...

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How much do order coordinator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for order coordinator in the United States is $21.56, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $23.32 per hour, depending on experience, location, and employer.

What does an order coordinator do?

An Order Coordinator is responsible for managing and processing customer orders from start to finish. They ensure orders are entered accurately, track their progress, and communicate with customers, suppliers, and internal teams to resolve any issues. Their role often includes coordinating shipments, monitoring inventory levels, and handling order documentation to ensure timely delivery and customer satisfaction.

What are the key skills and qualifications needed to thrive as an order coordinator?

To thrive as an Order Coordinator, you need strong organizational skills, attention to detail, and a background in supply chain or business administration. Familiarity with order management systems (OMS), enterprise resource planning (ERP) software like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Excellent communication, problem-solving abilities, and the capacity to multitask help you excel when coordinating between departments and handling customer requests. These skills ensure accurate order processing, timely delivery, and high customer satisfaction in a fast-paced environment.

How does an order coordinator typically collaborate with other departments to ensure timely order fulfillment?

Order Coordinators regularly interact with sales, warehouse, and logistics teams to track orders from placement to delivery. They communicate order details, coordinate inventory availability, and resolve any discrepancies to prevent delays. This role often requires proactive follow-up and clear communication to keep all parties informed and ensure a smooth workflow. Strong collaboration skills help Order Coordinators address challenges and maintain high customer satisfaction.

What is the difference between Order Coordinator vs Purchasing Coordinator?

AspectOrder CoordinatorPurchasing Coordinator
Primary ResponsibilitiesProcessing customer orders, coordinating shipments, tracking deliveriesResearching suppliers, negotiating prices, managing procurement
Required SkillsOrganization, communication, basic logistics knowledgeNegotiation, vendor management, purchasing procedures
Work EnvironmentOffice setting, logistics or customer service departmentsOffice environment, procurement or supply chain teams
Common CertificationsNone required, but logistics or supply chain certifications helpfulCPM, CPSM, or purchasing certifications often preferred

While both roles involve coordination and communication, the Order Coordinator primarily manages order processing and delivery logistics, whereas the Purchasing Coordinator focuses on procurement, vendor relations, and cost negotiations. Understanding these differences helps clarify career paths and employer expectations in supply chain and logistics industries.

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Order Coordinator jobs near you
Infographic showing various Order Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, 1% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,839 per year, or $21.6 per hour.

Service Purchase Order Coordinator

Allied Fire Protection

Mcallen, TX • On-site

$20 - $26.75/hr

Full-time

Re-posted 13 days ago

Job description

SERVICE PURCHASE ORDER COORDINATOR

JOB DESCRIPTION

Job Summary:

The Service Purchase Order Coordinator is responsible for the timely and accurate creation of purchase orders to vendors and/or subcontractors for the labor and/or equipment needed to complete service-related work. This role plays a key part in the operational support of the Service Department by generating purchase orders and chasing them through to confirmation, keeping order information accurate in both Sage and ServiceTrade. Receiving of materials, confirming completion of subcontracted labor, and attaching the pick ticket to the job for billing are handled by the Service Coordinators and Superintendents, not this role.

This position requires strong attention to detail, organizational skills, and the ability to prioritize multiple purchase orders across branches in a fast-paced environment. The ideal candidate will have experience with vendor and subcontractor coordination and procurement or purchasing processes, along with proficiency in relevant software platforms. Effective communication with vendors, subcontractors, Service Coordinators, and Superintendents is essential to ensure orders are placed accurately and move forward without delay.

Job Responsibilities include but are not limited to:

  • Generate purchase orders for vendors and/or subcontractors to procure labor and/or equipment needed for service-related work.
  • Determine the appropriate vendor or subcontractor based on job requirements, pricing, and availability.
  • Enter and maintain purchase orders in Sage and ServiceTrade, ensuring information in both systems is accurate and consistent.
  • Attach a copy of each purchase order to the corresponding ServiceTrade job.
  • Create the PO line in ServiceTrade Job Items for every purchase order issued.
  • Communicate order details, quantities, and expected delivery or completion dates to vendors and subcontractors.
  • Chase and follow up on outstanding purchase orders with vendors and subcontractors to confirm status, delays, or discrepancies.
  • Keep the Vendor Hold list at a minimum by resolving PO-entry and order-confirmation issues promptly.
  • Maintain organized, auditable records of all purchase orders issued.
  • Assist in identifying recurring vendor or pricing issues and recommend process improvements.

Communication Responsibilities:

  • Inform the requesting Service Sales Representative, Assistant Superintendent, or Technician once a purchase order has been generated and entered in each system as required.
  • Communicate with vendors and subcontractors to confirm order acceptance, pricing, and delivery or completion timelines.
  • Notify the appropriate Service Coordinator or Superintendent promptly of any delays, backorders, or issues that may affect receiving or job completion.
  • Hand off confirmed purchase order details to the Service Coordinator or Superintendent, who is responsible for receiving materials, confirming completed labor, and attaching the pick ticket to the job for billing.

Knowledge:

  • High school diploma is required
  • Bachelor's Degree is preferred

Work Experience:

  • Purchasing, Procurement, or Vendor/Subcontractor Coordination Experience
  • General Administrative Experience
  • Service Contract or Master Service Agreement Experience

Skills and Competencies:

  • Excellent written and verbal communication skills
  • Ability to follow verbal and written instructions
  • Detail oriented with excellent organizational skills
  • Ability to effectively utilize computers and software including Microsoft Office Suite
  • ServiceTrade, Sage Intacct, and other software required by the Company
  • Ability to maintain accurate and auditable records
  • Ability to work in a fast-paced service team environment
  • Attention to detail with emphasis on accuracy and quality
  • Ability to prioritize work to balance multiple projects, vendors, and deadlines
  • Strong follow-up skills to chase open purchase orders through to confirmation

Apply