Operations Executive Jobs in Milwaukee, WI (NOW HIRING)

At Abacus Architects, we’re more than just an architecture firm — we’re a close-knit, family-oriented team that values collaboration, personal growth, and long-term relationships. We believe that investing in our people is the key to delivering exceptional work. If you're looking for a place where your voice matters, your skills can grow, and your work-life balance is respected, we’d love to hear from you.

Why You’ll Love Working Here

• Family-first culture that respects work-life balance.
• Supportive environment focused on mentorship and staff development.
• Regular check-ins to support your career goals and training opportunities.
• Diverse and engaging project types that keep your work interesting and meaningful.
• Team outings and a genuinely collaborative atmosphere.

As the Manager of People and Executive Support, you’ll work on-site in Milwaukee and serve as the primary HR contact for our 40+ person firm while also providing trusted support that helps the CEO and leadership team stay focused, prepared, and aligned. This role blends HR, employee support, onboarding, benefits coordination, executive scheduling, communication, and leadership follow-through.

If you build trust easily, enjoy variety, anticipate needs, and want to make a visible impact at a firm where culture truly matters, this is your opportunity.

Why Abacus?

• We’re growing fast and investing in the future, with room for your growth too.
• Our culture is open, collaborative, and people focused.
• We care deeply about our clients, our team, and how we show up for each other.
• You’ll work closely with leadership and have a meaningful impact on the employee experience.
• We offer exceptional compensation, a strong benefits package, hybrid work, generous PTO, and ownership opportunity.

What You’ll Do

• Serve as the primary HR contact for employee questions, support, and people-related needs.
• Coordinate recruiting, hiring, onboarding, employee records, payroll, benefits, PTO, and HR documentation.
• Support employee relations, performance review coordination, HR policies, and people-related processes.
• Manage licensing for architects and the company.
• Manage the CEO’s calendar, emails, scheduling, meeting preparation, communication, and follow-up.
• Coordinate leadership meetings, agendas, notes, action items, travel, and key communications.
• Assist the CFO, COO, CDO, and leadership team with scheduling and administrative support as needed.
• Help keep HR, leadership, and employee-related priorities organized and moving forward.
• Other duties as assigned.

Ready to make a meaningful impact at a firm where people and culture truly matter? Let’s build something great together.

What We’re Looking For

• 5+ years of experience in HR, people operations, executive support, office administration, or a similar role.
• Experience supporting senior executives, business owners, or leadership teams.
• Strong understanding of HR processes, employee support, onboarding, benefits, payroll, and compliance.
• Excellent communication skills, professional presence, and sound judgment.
• Ability to move with urgency while staying thoughtful, professional, and accurate.
• Strong organization, follow-up, and project coordination skills.
• Ability to handle confidential and sensitive information with professionalism, discretion, and trust.
• Experience using Microsoft 365 and comfort learning or helping implement HR, recruiting, and business systems as the company grows. (ADP experience is a plus).
• Experience in architecture, engineering, construction, professional services, or creative industries is a plus, not a requirement.

You’ll Thrive Here If You

• You care about people and details. You understand that culture is built through trust, communication, follow-through, and the way people are treated every day.
• Love building relationships and being a trusted resource for others.
• Are approachable, polished, and professional.
• Can balance HR priorities with executive and leadership support.
• Anticipate needs and take ownership without needing constant direction.
• Stay calm under pressure and adjust when priorities shift.
• Bring positive energy, flexibility, and a team-first mindset.

All your information will be kept confidential according to EEO guidelines.