Operations Director Jobs in Delavan, WI (NOW HIRING)

PIONEER CENTER for Human Services

Director of Finance

Department:Administration

Job Status:Full Time

FLSA Status:Exempt

Reports To:Chief Executive Officer (CEO)

Grade/Level:11

Amount of Travel Required:None

Job Type:Regular

Positions Supervised:Financial Controller, Financial Planning Manager and Grant Writer/s.

Work Schedule:

M-F, 8:00am - 5:00pm, with some flexibility

The Director of Finance is responsible for leading and managing the Finance, Accounting, and Grant Writing functions including supervision of staff, and assisting the CEO in Strategic and Operational initiatives.

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Provides direct guidance and supervision to Financial Controller, Financial Planning Manager and Grant Writer/Coordinator.

Is part of the Senior Leadership Team (SLT) collaborating and supporting the Pillars and functions.

Oversees and leads Finance General Ledger pre and post close meetings with team including review of various monthly reports to ensure all transactions have been booked and the various reports correctly reflects the financial position of the organization, pillars, and programs.

Oversees and leads monthly financial review meetings including Revenue/Billing, pillar financial statements, initiatives, and issues with respective Directors.

Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements programs and functional Directors and Managers, and Finance Committee/Board of Directors.

Monitors and/or performs checks and balances and other internal checks and control procedures.

Responsible for reviewing and managing all legal contracts with Vendors and Contractors.

Responsible for ensuring all necessary finance and accounting policies and practices are documented and updated when necessary; improve the finance department's overall policy and procedure and desk/functional reference manuals.

Work closely and transparently with all external partners including Grantors, Funders, Contractors, third-party Vendors and consultants.

In conjunction with the Financial Planning Manager, oversees annual operating and capital planning process including Pillars, Programs, Function and related departmental budgets for completion, review and approval by Finance Committee/Board of Directors.

In conjunction with the Financial Controller, oversees external audits, ensuring work papers are provided to auditors in collaboration with internal audit function.

In conjunction with the Financial Controller, manage organizational cash flow and forecasting

Ensures completeness and accuracy of recording information in accordance with generally accepted accounting principles.

Provides information for use in preparation of regular and special financing reporting to funding sources.

Reviews all contracts with vendors, partner and agencies to ensure all terms including legal and financial are in the best interest of the Organization.

Works collaboratively with staff members on accomplishment of Strategic and Operational Objectives and initiatives related to the Finance, Accounting and Grant Writing functions.

Performs duties according to Pioneer Center policies, rules and regulations, maintaining confidentiality and adhering to Pioneer Center's Code of Ethics.

Reviews and manages grant writing function including Applications, submission, tracking and reporting.

Ensures delivery of support to pillars/programs and administrative functions and maintains consistency and quality of financial operations.

Performs all other responsibilities and duties as assigned by the CEO.

Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals.

Adaptability and Flexibility - Adapts to changing business needs, conditions, and work responsibilities.

Confidentiality - This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders.

Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges.

Decision Making & Judgment - Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.

Ethics & Integrity - Earns others' trust and respect through consistent honesty and professionalism in all interactions.

Relationship Building - Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Builds and maintains client and customer satisfaction (internal and external) with the services offered by the agency.

Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables.

Education:

Bachelor's Degree (four-year college or technical school) Required, Field of Study: Accounting or Finance

Master's degree in accounting or finance, Preferred. MBA or CPA preferred.

Experience:

5 plus years of experience in non-profit organization preferred

5 plus years of experience in supervisory and senior management roles

Computer Skills:

Sage Intacct, Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and Teams), Solver and Paycom

Certifications &
Licenses:

CPA preferred.

Other Requirements:

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Stand

F

Walk

F

Sit

F

Manually Manipulate

O

Reach Outward

O

Reach Above Shoulder

N

Climb

N

Crawl

N

Squat or Kneel

N

Bend

O

Grasp

F

Speak

C

10 lbs or less

F

11-20 lbs

O

21-50 lbs

N

51-100 lbs

N

Over 100 lbs

N

12 lbs or less

O

13-25 lbs

N

26-40 lbs

N

41-100 lbs

N

Vision (Near, Distance, Color)

Sense of Sound - Ability to hear verbal communications

General office environment. Frequent interaction with any stakeholder within the agency (i.e., supervisors, co-workers, clients, general public, outside agencies, etc.).

Prepared by:

Human Resources

Date:

1/14/2025

Approval Signature:

Date:

Employee Signature:

Date:

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.