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Operations Assistant Jobs in Philipsburg, MT (NOW HIRING)

US Navy

Aviation Operations & Support

Butte, MT

Key Responsibilities Support aircraft launch and recovery operations in operational environments; assist with aircraft handling, movement, spotting, and securing of aircraft and equipment on flight ...

US Navy

Aviation Operations & Support

Anaconda, MT

Key Responsibilities Support aircraft launch and recovery operations in operational environments; assist with aircraft handling, movement, spotting, and securing of aircraft and equipment on flight ...

Wesco

Associate - Operations

Butte, MT

No experience required/ entry level * 1 year of warehouse operations experience preferred Skills & Requirements * Basic computer skills preferred * Basic problem-solving skills * Ability to lift up ...

WESCO International

Associate - Operations

Butte, MT · On-site

No experience required/ entry level * 1 year of warehouse operations experience preferred Skills & Requirements * Basic computer skills preferred * Basic problem-solving skills * Ability to lift up ...

Blueline Software Services

Office Assistant

Butte, MT · On-site

$16.25 - $21.25/hr

Office Assistant We are seeking a friendly, detail-oriented Office Assistant to support our ... to-day operations. If you enjoy staying organized, helping people, and being part of a ...

BlueLine Companies

Office Assistant

Butte, MT · On-site

$14 - $15/hr

We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team ... to-day operations. If you enjoy staying organized, helping people, and being part of a ...

Blueline

Office Assistant

Butte, MT · On-site

$14 - $15/hr

We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team ... to-day operations. If you enjoy staying organized, helping people, and being part of a ...

Blueline

Office Assistant

Butte, MT

$14 - $15/hr

We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team ... to-day operations. If you enjoy staying organized, helping people, and being part of a ...

Arby's

Assistant Manager

Butte, MT · On-site

Operations * Profit and Loss * Guest Satisfaction * Customer Service * Speed of Service * Quality ... assist in the hiring process, unless the accommodation would impose an undue hardship on the ...

Arby's

Assistant Manager

Butte, MT · On-site

Operations * Profit and Loss * Guest Satisfaction * Customer Service * Speed of Service * Quality ... assist in the hiring process, unless the accommodation would impose an undue hardship on the ...

Town Pump

HOTEL ASSISTANT MANAGER

Butte, MT · On-site

As a Hotel Assistant General Manager , you will: * perform duties to effectively assist the General Manager will all property operations in accordance with Town Pump and brand operational standards ...

U.S. Navy

Medical Assistant

Hamilton, MT

$15.75 - $20.25/hr

Medical Assistant/Technician (Hospital Corpsman) Category / Component: Enlisted Both Overview ... operational experience. Key Responsibilities Perform emergency medical treatment for Sailors ...

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All JobsOperations JobsOperations Assistant JobsOperations Assistant Jobs in Philipsburg, MT

Operations Assistant information

See Philipsburg, MT salary details

$10

$18

$28

How much do operations assistant jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for operations assistant in Philipsburg, MT is $18.32, according to ZipRecruiter salary data. Most workers in this role earn between $14.23 and $20.67 per hour, depending on experience, location, and employer.

What is an operations assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are the key skills and qualifications needed to thrive as an operations assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What are some common challenges operations assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

Is operations assistant a high paying job?

The operations assistant role typically offers a moderate salary that varies by industry, location, and experience level. It is generally considered an entry- to mid-level position, with higher pay potential for those with specialized skills or certifications in areas like logistics or project management.

What does an operations assistant get paid?

The average salary for an operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
More about Operations Assistant jobs

What cities near Philipsburg, MT are hiring for Operations Assistant jobs?

Cities near Philipsburg, MT with the most Operations Assistant job openings:

Operations Assistant jobs near you
Infographic showing various Operations Assistant job openings in Philipsburg, MT as of August 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $38,110 per year, or $18.3 per hour.

Office & Operations Coordinator

Mountain Home

Missoula, MT • On-site

$22 - $28/hr

Full-time

Medical, Dental, Vision, Life, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Office & Operations Coordinator is responsible for receiving visitors at the front entrance, assisting in multiple administrative areas of the organization, including social media, website management, coordinating IT, administration, marketing, grants & gifts assistance, mailings, onboarding and offboarding tasks. The Office & Operations Coordinator also serves as the first point of contact for referrals and general inquiries, providing reception services and directing individuals to the appropriate programs, services, or staff.
Who We Are
Mountain Home is a Missoula nonprofit whose mission is to provide a safe home and nurturing community where young mothers discover their strengths, and children thrive. Over the last 25 years, we have built an effective, holistic model of care that integrates supportive housing, mental health care, employment and education support, trauma-informed childcare, and more. We work closely with young families, donors, and community partners to build brighter futures, two generations at a time.
What You'll Do
The Office & Operations Coordinator is responsible for the following:
Administration:
  • Assist in onboarding new employees
  • Serve as the point of contact for incoming phone calls
  • Send, collect, and deliver the mail daily to clients and staff
  • Manage the office supply budget, purchase and maintain an inventory of common office supplies, and fulfill departmental supply requests.
  • Greet people and assist them in connecting with the appropriate staff
  • Check the info@ email account daily and respond to/forward to appropriate staff
  • Prepare materials and coordinate logistics for the BOD meetings.
  • Monitor and maintain the organization's primary multi-function printer, ensuring paper, toner, and other supplies are stocked and operational issues are addressed promptly.

Human Resources Administration & Technology Support
  • Coordinate employee onboarding and offboarding administrative processes.
  • Manage employee records and reporting within BambooHR.
  • Create and maintain BambooHR reports for new hires, CPR certifications, driver's licenses, vaccinations, professional licenses, and other required compliance documentation.
  • Create DocuSign accounts for new hires.
  • Prepare ready-to-send packets for IRA paperwork and background checks.
  • Serve as the primary liaison with TechNellogic for IT support requests, equipment setup, and basic troubleshooting.
  • Coordinate the return of company assets during employee offboarding, including laptops, chargers, mobile phones, keys, and other organizational property.

Grants, Gifts, & Marketing
  • Process charitable gifts, including checks, credit card donations, and electronic funds transfers.
  • Record and maintain donor information and gift records in Bloomerang donor management software.
  • Run donor outreach and fundraising reports.
  • Enter timely and accurate donor interaction notes from phone calls, emails, meetings, and visits.
  • Generate, coordinate signatures for, and distribute donor acknowledgment and thank-you letters.
  • Maintain and update donor acknowledgment letter templates.
  • Respond to routine donor and donation-related inquiries and emails.
  • Create, schedule, obtain approval for, and publish social media content.
  • Coordinate the ordering, production, printing, and distribution of marketing materials.
  • Update website content as requested by appropriate organizational contacts.
  • Coordinate marketing-related printing, mailings, and promotional materials.
  • Provide administrative support for grant and fundraising activities as assigned.

General Staff Responsibilities
  • Participate in all-staff meetings, trainings, committees, and other organizational activities as required.
  • Support Mountain Home's mission, values, and collaborative team environment.
  • Complete special projects and perform other duties as assigned.

Requirements:
Education: High School diploma or equivalent required. Associate or bachelor's degree in business administration, management, or related field preferred.
Experience: 2-4 years' experience in administrative support, office coordination, or related role.
Experience managing schedules, handling correspondence, and organizing documentation
Knowledge, skills, and abilities
  • Understanding of office management systems, procedures, and best practices.
  • Familiarity with organizational policies, workflows, and department functions.
  • Basic knowledge of budgeting, procurement, and recordkeeping principles.
  • Awareness of data privacy regulations and document security practices.
  • Proficiency with Microsoft Office, Google Workspace, and other common business software applications.
  • Familiarity with social media platforms and their functions.
  • Commitment to quality, efficiency, and effectiveness.
  • Excellent public relations, interpersonal, and customer service skills with a professional demeanor.
  • Self-starter who works effectively in a collaborative team environment.
  • Ability to work both independently and as part of a team.
  • Ability to take initiative and independently plan, prioritize, and complete assigned work.
  • Strong computer proficiency.
  • Strong attention to detail with excellent time management and multitasking abilities.
  • Ability to manage small projects and coordinate resources effectively.
  • Adaptable to changing priorities while maintaining efficiency and accuracy.
  • Ability to maintain confidentiality when handling sensitive information.
  • Collaborates effectively with cross-functional teams and organizational leadership.
  • Current CPR/First Aid certification or willingness to obtain certification within a designated timeframe.

PHYSICAL DEMANDS:
  • Ability to sit, stand, and walk for extended periods while performing job duties.
  • Frequent use of hands and fingers for typing, writing, and handling documents.
  • Occasional lifting and carrying of materials, up to 20 pounds.
  • Visual and auditory ability to observe and interact with others.
  • Ability to communicate clearly in person, over the phone, and via virtual platforms.
  • Occasional bending, reaching, and stretching while organizing materials.

Who You Are - Success in this role requires excellence in key areas
  • You uphold professionalism by maintaining high ethical standards, engaging respectfully with colleagues and participants, and contributing to a supportive, equitable, and inclusive environment.
  • Understanding the Importance of Trauma-Informed Care: You recognize the connection between traumatic experiences and behavioral, physical, and mental health conditions, including substance use. You also acknowledge that trauma-informed care takes a strengths-based approach to create supportive and appropriate environments for individuals who have experienced trauma.
  • Relationship-Building & Communication: You are honest, genuine, and tactful in your interactions. Committed to the mission and the communities you serve; you actively listen to understand the underlying needs behind concerns and collaborate to develop effective solutions. You communicate clearly, professionally, and with cultural sensitivity, fostering mutual respect and understanding. Your ability to engage with all stakeholders and put people at ease-especially across lines of difference-reflects your professionalism, empathy, and commitment to inclusive communication.
  • Organizing, Time Management, Planning & Prioritizing: You demonstrate strong organizational and time-management skills, including the ability to manage a caseload, track information accurately, meet documentation and billing timelines, and prioritize competing demands. You are reliable in maintaining your scheduled hours and completing required tasks. You plan your work intentionally to stay within deadlines and focus on activities that best support client care and program needs.
  • Stress Tolerance, Emotional Control, & Flexibility: You are a candidate who demonstrates strong stress tolerance, the ability to stay calm and composed under pressure; emotional control, with the capacity to regulate emotions and respond thoughtfully to challenging situations; and flexibility, by adapting to change, embracing new perspectives, and adjusting to evolving circumstances.

What Else You Should Know
This position is full-time, 30+ hours/week. The schedule for this position is M - F (9 a.m. - 5 p.m.).This position reports to the Director of Finance, People, & Operations and does not supervise others. The hourly wage range for this position is Level 2 ($22.00 - $28.00/hr) with the hired individual's wage calculated using Mountain Home's equitable wage matrix. Available benefits include medical, dental, vision, short-term disability, Aflac services and life insurance, accrued paid time off, an employee assistance program (EAP), and opportunities for training and professional development.
Mountain Home is an equal-opportunity employer, and we value having staff who come from communities of diverse perspectives and have lived experience. We encourage people of color, indigenous folks, members of the LGBTQ community, and people with disabilities to apply. All offers of employment at Mountain Home are contingent upon clear results of a thorough background check. The following factors will be considered for applicants with a criminal and/or less-than-ideal driving history:
  • The nature of the conduct/behavior and its relationship to the position
  • The recency of and circumstances surrounding the conduct/behavior
  • The age of an individual at the time of the conduct/behavior
  • Societal/cultural conditions that may have contributed to conduct/behavior
  • The probability that an individual will continue the conduct/behavior
  • The individual's commitment to rehabilitation and changing behavior

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