Operations Assistant Jobs in Peterborough, ON (NOW HIRING)

Assistant Manager,VSMFinancial Operations

Vacancy Status

No: This posting is not for an existing vacancy within the organization and is open to new applications. (New Head Count)

AI Disclosure

As part of the application process, Artificial Intelligence will be used in the hiring process for this role

Hybrid - This role is categorized as hybrid. This means the successful candidate is expected to report to [Location] three times per week, at minimum [or other frequency dictated by the business].

Primary Responsibility

• Support the Financial Operations Manager, National Manger and overall VSSM team withvariousaspects of theGMCC Marketing financialprocessesfor both National and Region Retail requirements

• Act as a key point of contact for theFinancial Operations teamwith respect today-to-day financial tasks, transactions,reporting and analytics,monthly and year end tasks including journal entries

• Financial modeling/solution development and implementation to maximize marketing budgetutilizationwithinGMCCrules

• Participateinprocess improvement development

• Ad hoc analysis of various parts of the business, audits,vendorand stakeholder budget oversight

Budget Operations & Accounting

• Gathering and reviewingbudgetcontrolreports frommultiple teams(15-20)for analysis and monthlytransactions,engaging theNationalFinancial Operations Managerfor any issues

• In collaboration with Fin Ops team produce highlyaccuratemonthly,quarterly,and annual budget reports and forecasts for multiple stakeholdersand departmentsin multiple currencies/templates

• Develop new reporting and dashboards for continuous share of information with the stakeholders and leaders

• ParticipationinMonth/Yearend tasks including but not limited to reconciling and balancing accounts, preparing, reviewing, and posting journal vouchers

• Understanding existing accounting structure and its Brand and Corporate complexities

• Inter-Company Transferand other complex entries to provide business solutions to the stakeholders

Invoicing,Estimates,Purchase Orders

• Oversee the estimate and invoice processing byteam,

• Provide guidance on account numbersandbudgetselection,reconcilinginformationentered intotheMarketingdatabaseand related budget reports

• Act as back-up forteam memberstocreatepurchase orders

• Create manualdebit and credit invoicesasrequired- provide team direction to execute payments

• Audit invoices, purchaserequisitionsand advertising estimates to ensure information is complete, correct, and meets company criteria

• SupportVendor & Agency relationship management including contract management, renewals, issue resolution, special assignments engaging with procurement for successful outcomes

• Liaisewith purchasing and tax to ensurePO'sare set up properly with the correct contract numbers, account numbers, and tax requirements

• Liaise withRTR/RTP (internal request to report/pay teams)toidentifyand resolve escalating system issues and accounts payable system upgrades(includingsystemmigration issues)

Ad Agency and Supplier Management

• Supportadvertising agenciesof record (AOR) finances and budgets- roll up and stakeholder level

• Act as primary point of contact for onboarding, training, invoice issue resolution and escalationfor various stakeholders, review budget reconciliation reports (BCR) and reconcile records to ensure BCR and GM database align

• Hostbudgetmeetings/callsasrequiredto ensure thatpartnersstay within budget,liaising with Financial Operation Manager monthly on all budgets

Procurement

• Assistrelevantstakeholders/managers with end-to-end procurement process

• Assiststakeholders/managers/agencieswithpreparationand approval ofsourcing documentation

Required Skills:

• Microsoft Applications:Access,Excel, Word, PowerPoint,otherdatabase knowledge an asset

• Knowledge and understanding ofFinanceandAccounting

• Multi-tasking and managing multiplepriorities

• Ability to make decisions given limited/conflicting information

• Ability to processhigh volumesof data

• Ability to meet deadlines

• High degree of written communication skills

• Flexibility to work evenings/additional hours during month-end

• Desire to learn and find process efficiencies

• Ability to host meetings and lead discussions

PreferredSkills

• SAP/Ariba/Fiori/FINCORE or similar

• Reasonable understanding of Canadian Taxesat an operational purchasing level

• Presentation Skills

Education/ WorkExperience

• 2-5years relevant financial operations experiencein marketing or advertising

• Successful completion of a Degreein Business, Economics, Math, Accounting, Finance, or related field(CPA/CFA Designation notrequired)

Compensation

The salary range for this role is $76,100.00 to $114,300.00. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

Benefits:

The goal of the General Motors of Canada total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan currently includes the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and supplemental benefits for pregnancy, parental and adoption leave.

• Healthcare, dental and vision benefits including health care spending account and wellness incentive.

• Life insurance plans to cover you and your family.

• Company and matching contributions to a Defined Contribution Pension plan to help you save for retirement.

• GM Vehicle Purchase Plan for you, your family, and friends.

THIS JOB IS NOT ELIGIBLE FOR RELOCATIONS BENEFITS. ANY RELOCATION COSTS WOULD BE THE RESPONSIBILITY OF THE SELECTED CANDIDATE.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE.