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Operations Assistant Remote Jobs in Reston, VA (NOW HIRING)

Addison Group

Operations Coordinator

Vienna, VA · Remote

$35 - $38/hr

... Assist with a variety of operational, project-based, and administrative responsibilities as business needs evolve. • Support collaboration between office-based staff, remote personnel, and ...

VisionSpark

Head of Operations [HT-1024317]

Washington, DC · On-site +1

$90K - $115K/yr

You communicate with clarity and intention, both verbally and in writing, especially in a remote ... Ensure accountability and consistent execution across distributed team members * Assist with ...

Addison Group

Marketing Operations Coordinator

Vienna, VA · Remote

$28 - $30/hr

Remote: Monday, Friday * Hours: 8:00 AM - 4:00 PM * 40 hours per week Benefits: This position is ... We are seeking a highly organized and proactive professional to assist with marketing operations ...

Addison Group

Marketing Operations Coordinator

Vienna, VA · Remote

$28 - $30/hr

Remote: Monday, Friday * Hours: 8:00 AM - 4:00 PM * 40 hours per week Benefits: This position is ... We are seeking a highly organized and proactive professional to assist with marketing operations ...

Anera

Global Operations Coordinator

Washington, DC · Remote

Coordinate with departments to ensure accurate records and assist in compliance with organizational ... Hybrid or remote work is possible, but some regular presence in the DC office is preferred. Anera ...

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Operations Assistant Remote information

See Reston, VA salary details

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How much do operations assistant remote jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for operations assistant remote in Reston, VA is $20.62, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $23.27 per hour, depending on experience, location, and employer.

What is the difference between Operations Assistant Remote vs Operations Coordinator?

AspectOperations Assistant RemoteOperations Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; some roles may prefer additional certifications or experience in operations
Work EnvironmentRemote, often independent with virtual team communicationTypically office-based or hybrid, involving coordination across teams
Employer & Industry UsageCommon in administrative, nonprofit, and small business sectorsUsed across corporate, healthcare, and logistics industries
Search & Comparison IntentPeople comparing entry-level or administrative support roles in remote settingsIndividuals seeking roles with more coordination responsibilities in operations

The main difference between Operations Assistant Remote and Operations Coordinator lies in their responsibilities and work environment. Operations Assistants primarily handle administrative tasks remotely, while Operations Coordinators often oversee broader operational processes, sometimes in hybrid or office settings. Both roles require similar credentials but differ in scope and complexity.

What are Operations Assistant roles in a remote setting?

Operations Assistants working remotely provide administrative and organizational support to ensure efficient business operations. Their duties often include managing schedules, handling communications, processing data, coordinating with different departments, and assisting with project management tasks—all through digital platforms. Remote Operations Assistants must be tech-savvy, self-motivated, and strong communicators, as they collaborate with teams and managers virtually. This role is essential for keeping workflows smooth and helping organizations stay organized, even when team members are not in the same physical location.

What are some common challenges faced by remote Operations Assistants, and how can they be managed effectively?

Remote Operations Assistants often face challenges such as coordinating across time zones, maintaining clear communication with team members, and juggling multiple administrative tasks independently. To manage these effectively, it's important to establish regular check-ins with supervisors, use collaboration tools for task tracking, and set clear priorities for daily work. Proactively reaching out when clarification is needed and staying organized with digital tools can help ensure tasks are completed accurately and on time. Building strong communication habits is key to thriving in this remote role.

What are the key skills and qualifications needed to thrive as an Operations Assistant (Remote), and why are they important?

To thrive as an Operations Assistant (Remote), you need strong organizational skills, attention to detail, and proficiency in administrative processes, typically supported by a high school diploma or equivalent. Familiarity with project management tools (like Asana or Trello), cloud-based collaboration platforms (such as Google Workspace or Microsoft Office 365), and possibly CRM systems is important. Excellent time management, proactive communication, and adaptability are standout soft skills for this role. These abilities ensure efficient remote support, seamless workflow coordination, and effective team collaboration across locations.
What are popular job titles related to Operations Assistant Remote jobs in Reston, VA? For Operations Assistant Remote jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Operations Assistant Remote jobs in Reston, VA look for? The top searched job categories for Operations Assistant Remote jobs in Reston, VA are:
What cities near Reston, VA are hiring for Operations Assistant Remote jobs? Cities near Reston, VA with the most Operations Assistant Remote job openings:
Operations Assistant Remote jobs near you
Manager, Meetings Operations (51719)

Manager, Meetings Operations (51719)

American Geophysical Union

Washington, DC • On-site, Remote

$75K - $125K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

New

Job description

WHY JOIN AGU
Our employees are our most valuable assets! You will feel welcomed and supported from the moment you join our team, and you will take part in strengthening and evolving our workplace culture.
We offer work-life balance and innovative benefits.
  • Work-life balance: remote-first organization, flexible work hours, unlimited PTO, Flexible Fridays, paid holidays, military leave, parental leave.
  • Benefits: Medical, dental, vision, life Insurance, disability coverage, employee assistance program, wellness, tuition reimbursement, 403(b) retirement plan, FSA, HSA, theft protection, personal and professional development, and much more.

WHO WE ARE
The American Geophysical Union (AGU) supports a global community of more than half a million professionals and advocates in the Earth and space sciences.
Through broad and inclusive partnerships, AGU aims to advance discovery and solution science that accelerates knowledge and creates solutions that are ethical, unbiased, and respectful of communities and their values. Our programs include serving as a scholarly publisher, convening virtual and in-person events, and providing career support. We live our values in everything we do, such as our net-zero energy renovated building in Washington, D.C., and our Ethics and Equity Center, which fosters a diverse and inclusive geoscience community to ensure responsible conduct.
This is an exciting time to work at AGU. Every day we approach our work with a sense of purpose, and we look for others who share that passion and desire for a career with impact.
WHO YOU ARE
As the Manager, Meetings Operations, you serve as a connector across AGU's meetings portfolio, ensuring that processes are consistently implemented, attendee inquiries are resolved efficiently, and the financial infrastructure underpinning all meetings runs smoothly. You are essential to the operational health of the department, providing the structure and follow-through that allows meeting planners and experience designers to focus on execution and innovation.
Reporting to the Assistant Director, Annual Meetings, you work across the full meetings portfolio-including the Annual Meeting and all strategic and specialty meetings-and serves as the primary point of accountability for process compliance, customer support operations, contract routing, and invoice management.
WHAT YOU WILL DO
Process Management & Compliance
  • Develop, document, and maintain standard operating procedures (SOPs) for key meetings operations functions, ensuring consistency and compliance across all events.
  • Monitor adherence to established processes across the meetings portfolio, identifying gaps or breakdowns and working with relevant team members to resolve them.
  • Serve as the primary resource for process-related questions from internal staff, ensuring teams have clear guidance on how key operational workflows function.
  • Maintain a centralized operations library, including timelines, checklists, templates, and process documentation that supports the full team.
  • Partner with the Director, Meetings and Assistant Directors to implement new processes or update existing ones in response to lessons learned, team feedback, or changing organizational needs.
  • Partner with other team members to ensure sustainable practices are implemented, monitored and measured across all activities of the Meetings & Events team.

Customer & Attendee Support
  • Oversee the management of incoming attendee and stakeholder inquiries across all meetings-related inboxes, ensuring timely, accurate, and professional responses.
  • Triage and route inquiries to the appropriate team member, escalating complex issues to Assistant Directors or the Director, Meetings as needed.
  • Develop and maintain a library of standard responses, FAQs, and escalation protocols to improve response consistency and efficiency, especially during peak periods.
  • Monitor inbox volume and response times, reporting regularly to meetings leadership and recommending staffing or workflow adjustments during high-traffic periods.
  • Ensure that the attendee and stakeholder experience reflected in all support interactions aligns with AGU's quality and professionalism standards.

Contract Routing & Management
  • Serve as the central coordinator for all meetings-related contracts, ensuring documents are routed to the appropriate reviewers and approvers in a timely manner.
  • Ensure executed contracts are filed accurately and accessible to relevant team members, maintaining organized and complete records.
  • Alert Assistant Directors and the Director, Meetings to contract risks, renewal windows, or compliance issues as they arise.

Invoice Management & Financial Administration
  • Own the end-to-end invoice management process for the meetings department, including receipt, coding, approval routing, and submission to finance.
  • Ensure all invoices are accurately coded to the correct budget lines and processed within established timelines to avoid late payments or accrual discrepancies.
  • Maintain an invoice tracking log, providing regular updates to meetings leadership on outstanding payables and flagging items that require attention.
  • Coordinate with the finance team to reconcile invoices against budgets, resolve discrepancies, and support month-end and year-end close processes.
  • Support the accrual process by tracking anticipated vendor charges and communicating projections to the relevant Assistant Director or Director.

Cross-Team Collaboration & Continuous Improvement
  • Work closely with both Assistant Directors and the Director, Meeting Experience to ensure that operational processes support event execution and attendee experience goals.
  • Support the team as needed during heavy operational loads.
  • Identify recurring inefficiencies and proactively recommend solutions, seeking to continuously improve the operational backbone of the department.
  • Support onsite operations at major meetings as needed, serving as a resource for process questions or administrative needs during live events.
  • Perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

WHAT YOU WILL BRING
  • Bachelor's degree in business administration, Communications, Hospitality, or a related field, with 3-5 years of experience in meetings operations, administrative management, or a closely related function; or equivalent combination of education and experience.
  • Demonstrated experience managing administrative or operational processes in a complex, multi-project environment.
  • Experience with invoice processing, contract routing, or financial administration preferred.
  • Experience in an association, nonprofit, or scientific organization is a plus.
  • Organizational skills with a demonstrated ability to manage multiple concurrent workflows, deadlines, and stakeholders.
  • Professional written and verbal communication skills, including the ability to draft clear, professional responses to attendee and stakeholder inquiries.
  • Attention to detail, particularly in financial processing, contract tracking, and documentation.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with project management tools, contract management systems, or financial software is a plus.
  • Ability to work independently and exercise sound judgment in routing, escalating, and resolving issues without requiring day-to-day direction.
  • Professional interpersonal skills and a service-oriented mindset, with the ability to interact professionally with staff, vendors, and attendees.
  • Capable of exercising the highest level of discretion on confidential financial and contractual matters.
  • Ability to perform with composure under the pressure of deadlines and high-volume periods.

AGU ESSENTIAL VALUES
  • Accountability: Own it.
  • Excellence: Give your all.
  • Member & Customer Service: Members & Customers first.
  • Teamwork: Together everyone achieves more.
  • Respect-Earn it and give it.
  • Integrity- Do the right thing.

HIRING SPECIFICS
  • We understand that it is unrealistic for candidates to fulfill 100% of the criteria listed in a job posting. However, we encourage you to apply if you meet many of the requirements because we know that skills evolve. If you are willing to learn and evolve alongside us, join our team!
  • Full Time, Exempt position. This remote role is open to candidates living in many U.S. states (excluding WA, OR, and CA at this time).
  • The salary range for this position is Min- $75,096, Mid- $100,128, Max-$125,160
  • Work Authorization: We will not sponsor applicants for work visas in the US.
  • We care deeply about fairness so you can be ensured that your application will never be judged based on religious belief, age, color, race, creed, marital status, gender, sexual orientation, political affiliation, ethnic origin, or disability.
  • AGU will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
  • We are committed to providing inclusive interview experience. If you require reasonable accommodation for any part of the interview process, please let us know and we will work with you to meet your needs.
  • Veterans and people with disabilities are encouraged to apply.

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