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Operations Administrative Assistant Jobs in Santa Rosa, CA

Woodgrain

Administrative Assistant- Sonoma, CA

Sonoma, CA · On-site

$20.25 - $27.25/hr

Woodgrain is one of the top millwork operations in the world, with locations throughout the United ... The Administrative Assistant schedules appointments, gives information to callers, and relieves ...

Woodgrain, Inc.

Administrative Assistant- Sonoma, CA

Sonoma, CA · On-site

$20.25 - $27.25/hr

Administrative Assistant- Sonoma, CA Posting Start Date: 7/1/26 Division: Distribution Posting Area ... Operations + Manufacturing Job Location: Sonoma, CA Looking for stability? Join Woodgrain! We're ...

Woodgrain

Administrative Assistant- Sonoma, CA

Sonoma, CA

$20.25 - $27.25/hr

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a ...

Barbier Security Group

Recruiting Assistant

Novato, CA · On-site

$30/hr

Their efforts help drive the Operational and Human Resource objective of serving our clients by ... Administrative Support: * Provide general administrative support to ensure the smooth functioning ...

Barbier Security Group

Recruiting Assistant

Novato, CA · On-site

$30/hr

Their efforts help drive the Operational and Human Resource objective of serving our clients by ... Administrative Support: * Provide general administrative support to ensure the smooth functioning ...

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Showing results 21-40

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Santa Rosa, CA

Operations Administrative Assistant information

See Santa Rosa, CA salary details

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How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Santa Rosa, CA is $25.51, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $27.60 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Santa Rosa, CA? For Operations Administrative Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Operations Administrative Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Operations Administrative Assistant jobs? Cities near Santa Rosa, CA with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $53,057 per year, or $25.5 per hour.

Administrative Assistant - Bethlehem Tower

The John Stewart Company

Santa Rosa, CA

$19.75 - $26.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

The John Stewart Company rating

6.4

Company rating: 6.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

157th of 202 rated real estate companies

Job description

Overview

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services costeffectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION:

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

Responsibilities
  • Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
  • Receive and prepare work orders and work order history files.
  • Utilize Boston Post our property management software or relevant waiting list programs.
  • Create and update spreadsheets, fliers, reports and other documents as requested.
  • Manage schedules such as set up appointments and reminders.
  • Complete data entry and projects in a timely and accurate manner.
Qualifications
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
  • Ability to read, write and excellent communicate skills in English.
  • A minimum of 2 years of administrative assistance experience.
  • Professional demeanor with the ability to adapt to last-minute changes.
  •  Highly organized with the ability to prioritize to meet deadlines.
Benefits-at-a-glance

 Benefits for Employees who work 30+ hours/week -

  • Medical, dental and vision care; preventative medical care paid at 100%.
  • Vacation leave of up to ten days per year in the first year.
  • Up to 80 hours of sick time per year.
  • Flexible Spending Accounts for Health Care and Dependent Care.
  • Company paid Life AD&D Long Term Disability.
  • Free, confidential counseling through our Employee Assistance Program.
  • Commuter benefit program.
  • Discounts for AT&T and ClassPass.
  • $100 annual Wellness Reimbursement.
  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week - 

  • Free, confidential counseling through our Employee Assistance Program.
  • Commuter benefit program.
  • Discounts for AT&T and ClassPass.
  • $100 annual Wellness Reimbursement.
  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
  • Up to 80 hours of sick time per year.
Equal Opportunity EmployerThe John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.California Consumer Privacy Act

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a "notice at collection" to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company's "Notice At Collection For California Applicants" here.  Please review this Notice at your convenience.

Employment Type: OTHER

What The John Stewart Company employees say

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