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Operations Administrative Assistant Jobs in Santa Rosa, CA

Keller Estate

Administrative Assistant

Petaluma, CA · On-site

$25/hr

Auto Shop Administrative Assistant Petaluma, CA | Part‑Time (up to 24 hours/week) Pay: $25/hour ... support operations inside a private auto shop. This part‑time role is ideal for someone who ...

Keller Estate

Administrative Assistant

Petaluma, CA · On-site

$25/hr

Auto Shop Administrative Assistant Petaluma, CA | Part‑Time (up to 24 hours/week) Pay: $25/hour ... support operations inside a private auto shop. This part‑time role is ideal for someone who ...

Accounting

Be Seen First

Administrative Assistant

Santa Rosa, CA · On-site

$18 - $25/hr

Administrative Assistant to Certified Public Accountant, Santa Rosa, CA Position Overview: We are a ... The ideal candidate will play a crucial role in maintaining efficient office operations and ...

W3Global Inc.

Administrative Assistant

Santa Rosa, CA

$24 - $28/hr

Administrative Assistant Location: Downtown Santa Rosa, CA Schedule: Monday - Friday | 8:30 AM - 5 ... Primary Responsibilities Administrative & Operational Support * Provide day-to-day administrative ...

Woodgrain, Inc.

Administrative Assistant- Sonoma, CA

Sonoma, CA · On-site

$20.25 - $27.25/hr

Administrative Assistant- Sonoma, CA Posting Start Date: 6/23/26 Division: Distribution Posting ... Operations + Manufacturing Job Location: Sonoma, CA Looking for stability? Join Woodgrain! We're ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Santa Rosa, CA

Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Santa Rosa, CA is $25.51, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $27.60 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Santa Rosa, CA? For Operations Administrative Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Operations Administrative Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Operations Administrative Assistant jobs? Cities near Santa Rosa, CA with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $53,057 per year, or $25.5 per hour.

Administrative Operations Assistant

Certified Employment Group Job Openings

Santa Rosa, CA • Hybrid

Contractor

Medical

Posted 6 days ago

Job description

Administrative Operations Assistant
Location: Santa Rosa, CA
Schedule: Full-Time

Position Overview
A growing medical device company in Santa Rosa is seeking a highly organized and detail-oriented Administrative Operations Assistant to support daily business operations and special projects. This role is ideal for someone who enjoys administrative work, organizing information, improving processes, and supporting multiple departments.
The successful candidate will be dependable, proactive, and comfortable managing confidential information while balancing day-to-day administrative responsibilities with project-based work.

Responsibilities
  • Provide administrative and operational support to department leadership.
  • Manage electronic and physical files, ensuring accuracy and organization.
  • Lead a large-scale document scanning, indexing, and digital filing project.
  • Upload and organize hard-copy documents into electronic document management systems.
  • Maintain confidential records with a high degree of accuracy.
  • Coordinate meetings, calendars, and administrative tasks as needed.
  • Prepare reports, spreadsheets, and other business documents.
  • Assist with process improvements and workflow organization.
  • Support cross-functional teams with administrative and operational needs.
  • Perform additional administrative duties and special projects as assigned.
Qualifications
  • 3+ years of administrative, operations, or office support experience.
  • Strong organizational skills with exceptional attention to detail.
  • Experience scanning, organizing, and maintaining electronic documents preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Comfortable learning new software and document management systems.
  • Excellent written and verbal communication skills.
  • Ability to prioritize multiple tasks and meet deadlines.
  • Self-motivated and able to work independently in a hybrid environment.
  • Experience in a regulated industry such as medical device, healthcare, manufacturing, or biotechnology is a plus.
Preferred Qualifications
  • Experience supporting operations or executive leadership.
  • Background in records management or document control.
  • Experience with large-scale filing or document digitization projects.
Compensation & Benefits
  • Full-time opportunity
  • Opportunity to support a growing team in the medical device industry
  • Collaborative and professional work environment
Certified Employment Group logo

About Certified Employment Group

Sourced by ZipRecruiter

Certified Employment Group started in San Francisco in 1963. Our cornerstone mission was, and remains, to provide ethical, caring service to each of our clients and employees. These values mean using technology to create efficiencies for our clients, expand our service offerings and enhance the level of service we can provide. As Northern California businesses have prospered, Certified has responded by opening branches to serve high-growth areas. We have expanded our services to include on-site management for major accounts, developing a web based interface and opening specialized divisions in Legal, Renewable Energy and Accounting. Certified remains independently owned, responsive, flexible and wholly committed to our original values. We believe this is the reason for our success. Industry rankings continually place Certified in the top ten percent based on sales!

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Emeryville, CA, US

Year founded

1963

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