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Operations Administrative Assistant Jobs in San Ramon, CA

LHH US

Administrative Assistant

Oakland, CA · On-site

$30 - $34/hr

Front Desk Administrative Assistant Location: Oakland, CA (Near Bart) Schedule: Monday-Friday, 8:30 ... This individual will manage front desk operations, coordinate office administration functions ...

Contra Costa Community College District

Be Seen First

Administrative Assistant, Senior

Martinez, CA

$65K - $79K/yr

Administrative Assistant, Senior Posting Number: 0002328 Location: Los Medanos College Salary ... Develop new procedures for the clerical and administrative operation of assigned area. Interpret ...

Gladstone

Administrative Assistant

San Francisco, CA

$21.25 - $28.50/hr

The Gladstone Institutes is looking for a bright, motivated Administrative Assistant with ... Operations. Function as an external liaison with universities, research institutes, and government ...

ABM

Administrative Assistant

San Francisco, CA · On-site

$83K/yr

This role requires a strong commitment to ensuring smooth and efficient office operations. Pay: $83 ... Proven experience as an administrative assistant or in a related role. * Proficiency in Microsoft ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in San Ramon, CA

Operations Administrative Assistant information

See San Ramon, CA salary details

$15

$26

$41

How much do operations administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for operations administrative assistant in San Ramon, CA is $26.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $28.22 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in San Ramon, CA?

For Operations Administrative Assistant jobs in San Ramon, CA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in San Ramon, CA look for?

The top searched job categories for Operations Administrative Assistant jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Operations Administrative Assistant jobs?

Cities near San Ramon, CA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,231 per year, or $26.1 per hour.

Administrative Assistant

LHH US

Oakland, CA • On-site

$30 - $34/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Front Desk Administrative Assistant
Location: Oakland, CA (Near Bart)
Schedule: Monday-Friday, 8:30 AM-5:00 PM
Work Arrangement: Onsite Monday-Thursday, Remote Fridays
Pay Rate: $30.00-$34/hour
Employment Type: Contract-to-Hire
Position Overview
The ideal candidate is professional, organized, customer-service oriented, and enjoys working in a collaborative environment. This individual will manage front desk operations, coordinate office administration functions, assist with special events, and provide ongoing support to leadership and program staff.
Key Responsibilities
Front Desk & Reception Support
  • Serve as the primary point of contact for all guests, visitors, vendors, and community partners.
  • Greet visitors in a friendly and professional manner while maintaining office security procedures.
  • Manage visitor check-in processes and provide building access as needed.
  • Answer and direct incoming phone calls, taking accurate messages and ensuring inquiries are routed appropriately.
  • Maintain a welcoming and professional reception area at all times.
  • Receive, sort, and distribute incoming mail, packages, and deliveries.
  • Coordinate outgoing mail and shipments.
  • Support general office communication by assisting staff, visitors, and stakeholders with administrative inquiries.
Executive & Administrative Support
  • Provide administrative assistance to leadership team members, including directors and managers.
  • Assist with scheduling, meeting preparation, and coordination of internal activities.
  • Maintain organized records, files, and office documentation.
  • Support HR and administrative initiatives, including employee paperwork, onboarding logistics, and record maintenance.
  • Create, update, and maintain spreadsheets, reports, and administrative documents.
  • Assist with time-sensitive projects and special assignments as requested by leadership.
Office Operations & Facilities Coordination
  • Order, track, and maintain office supplies and equipment inventory.
  • Monitor supply levels and coordinate replenishment to ensure uninterrupted office operations.
  • Support office organization, workspace readiness, and common area upkeep.
  • Coordinate inventory and supply management for community service programs and related initiatives.
  • Serve as a resource for facility-related requests and vendor coordination.
Event Planning & Program Support
  • Assist with planning and execution of organizational events throughout the year.
  • Coordinate event logistics, including room setup, materials preparation, signage, and supply management.
  • Support vendor communication and event scheduling activities.
  • Manage registration and guest sign-in processes for events and community gatherings.
  • Track and distribute program-related materials and incentives.
  • Provide hands-on support during events, including setup and breakdown activities.
  • Assist with occasional evening or overtime event support during peak seasons.
Team & Community Engagement
  • Collaborate closely with staff across multiple departments to provide administrative and operational support.
  • Build positive relationships with youth participants, community members, partners, coaches, and case managers.
  • Contribute to a positive, inclusive, and mission-focused workplace culture.
  • Demonstrate flexibility and willingness to support evolving organizational needs.
Qualifications
Required Qualifications
  • 3+ years of administrative, executive assistant, office coordinator, or front desk experience.
  • Strong customer service and interpersonal communication skills.
  • Professional demeanor with the ability to interact effectively with individuals at all levels.
  • Experience managing multiple priorities in a fast-paced office environment.
  • Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams.
  • Excellent organizational skills and attention to detail.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Experience supporting leadership teams and cross-functional departments.
  • Ability to successfully pass required background screenings and employment clearances.
  • Commitment to supporting a mission-driven organization serving youth and young adults.
Preferred Qualifications
  • Previous experience working in a nonprofit, education, social services, or community-based organization.
  • Experience supporting HR or People Operations functions.
  • Familiarity with event coordination and community outreach activities.
  • Experience working with youth, young adults, or underserved populations.
  • Bachelor's degree or equivalent combination of education and relevant work experience.
Professional Skills
  • Strong verbal and written communication abilities
  • Excellent customer service mindset
  • High level of professionalism and discretion
  • Strong time management and prioritization skills
  • Ability to work independently and collaboratively
  • Resourceful problem solver with a proactive approach
  • Adaptable and flexible in a dynamic environment
  • Positive, team-oriented attitude
Work Environment
This is a highly collaborative and community-focused environment where teamwork and flexibility are essential. The organization values individuals who are approachable, service-oriented, and passionate about making a positive impact. Employees regularly interact with community members, youth participants, program staff, and organizational leadership.
The ideal candidate enjoys being the go-to person in the office, takes pride in creating a welcoming atmosphere, and thrives in a role that balances front desk responsibilities with executive and administrative support.
Physical Requirements
  • Ability to move throughout the office and navigate stairs regularly.
  • Ability to lift, move, and organize office supplies, event materials, and deliveries.
  • Ability to sit, stand, and use standard office equipment for extended periods.
  • Ability to support event setup and breakdown activities as needed.
This is an excellent opportunity for an administrative professional seeking long-term growth within a purpose-driven organization that values collaboration, community impact, and professional development.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $30.00 to $34.00 per hour
Search managed by: Tiffany Duong
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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