Operations Administrative Assistant Jobs in San Ramon, CA

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation.

About the role

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work.

You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

Administrative Support

• Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.

• Coordinate internal and external meetings across multiple stakeholders and time zones.

• Arrange travel, accommodations, and itineraries.

• Process expense reports and support other administrative tasks as needed.

• Help leaders stay organized by tracking action items, deadlines, and follow-ups.

Team & Meeting Coordination

• Coordinate team meetings, offsites, and other team events.

• Prepare agendas, meeting materials, and notes when needed.

• Assist with onboarding logistics for new team members.

• Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Operational Excellence

• Maintain documentation, team resources, and organizational systems.

• Help improve administrative processes and workflows to increase efficiency.

• Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Communication & Collaboration

• Serve as a reliable point of contact for scheduling and coordination needs.

• Communicate professionally with employees, candidates, customers, and external partners.

• Build strong working relationships across the organization and contribute to a positive team experience.

Required Skills & Experience

• 2–3 years of experience in an administrative, coordinator, office management, or operations role.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and adapt quickly to changing needs.

• Experience with Google Workspace, Slack, Notion, or similar productivity tools.

• Strong judgment and discretion when handling sensitive information.

Preferred Qualifications

• Experience supporting leaders or teams in a high-growth technology company.

• Experience coordinating events, offsites, or team meetings.

• Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.

• Demonstrated ability to anticipate needs and proactively solve problems.

What Success Looks Like

• Leaders are well-supported, organized, and able to focus on strategic priorities.

• Meetings, travel, and team events run smoothly and efficiently.

• Administrative processes are reliable, scalable, and continuously improving.

• Team members have a positive experience working with and receiving support from you.

This is a full-time role that can be held from our Foster City, CA office. The role has an in-office requirement of Monday, Wednesday, and Friday.

Full-Time Employee Benefits Include:

Competitive Salary & Equity

401(k) Program with a 4% match (US Only)

⚕️ Health, Dental, Vision and Life Insurance

Short Term and Long Term Disability

Paid Parental, Medical, Caregiver Leave

Flexible Time Off (FTO) + Holidays

Commuter Benefits (In-Office Only)

Monthly Wellness Stipend

‍ Autonomous Work Environment

In Office Set-Up Reimbursement (In-Office Only)

Quarterly Team Gatherings

☕ In Office Amenities (In-Office Only)

Want to learn more about what we are up to?

• Meet the Replit Agent

• Replit: Make an app for that

• Replit Blog

• Amjad TED Talk

Interviewing + Culture at Replit

• Operating Principles

• Reasons not to work at Replit

To achieve our mission of making programming more accessible around the world, we need our team to be representative of the world. We welcome your unique perspective and experiences in shaping this product. We encourage people from all kinds of backgrounds to apply, including and especially candidates from underrepresented and non-traditional backgrounds.