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Operations Administrative Assistant Jobs in San Ramon, CA

KLM Careers

Administrative Assistant

San Jose, CA · Hybrid

$21 - $28.50/hr

The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): * Open, sort, and scan incoming legal and operational ...

Alliance Laundry System

Administrative Assistant

Pittsburg, CA · On-site

$21.25 - $28.75/hr

The Administrative Assistant's duties include providing clerical support to ensure efficient operation of the office by working collaboratively with management and peers on various tasks and projects ...

New

DivcoWest

Administrative Assistant

San Francisco, CA · Hybrid

$30 - $35/hr

... operations along with broad experience across teams and leadership styles. This role requires 5 ... Provide flexible, on-demand coverage for other Administrative Assistants and Executive Assistants ...

Robert Half

Administrative Assistant

San Francisco, CA · On-site

$23.75 - $27.50/hr

We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys ...

Alliance Laundry System

Administrative Assistant

Pittsburg, CA · On-site

$21.25 - $28.75/hr

Overview The Administrative Assistant's duties include providing clerical support to ensure efficient operation of the office by working collaboratively with management and peers on various tasks and ...

Alphabe Insight Inc

Administrative Assistant

Hayward, CA · On-site

$20.75 - $27.75/hr

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks ...

5 Star Recruitment

Administrative Assistant

San Jose, CA

$21 - $28.50/hr

The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): * Open, sort, and scan incoming legal and operational ...

Jobcertify

Online Administrative Assistant

San Francisco, CA · On-site

$21.25 - $28.50/hr

Oversees and monitors the work schedules of the Administrative Assistant positions (I-III) to ... and operations of commercially available records management vendors. * Recommends vendors and ...

New

Robert Half

Administrative Assistant

Fremont, CA · On-site

$23.75 - $27.50/hr

We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and ...

ReqRoute

Administrative Assistant

San Jose, CA · Remote

$15 - $25/hr

... operations Communicate professionally with team members and business contacts Qualifications High school diploma or equivalent preferred Previous administrative experience is helpful but not required ...

New

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in San Ramon, CA

Operations Administrative Assistant information

See San Ramon, CA salary details

$15

$26

$41

How much do operations administrative assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for operations administrative assistant in San Ramon, CA is $26.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $28.22 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in San Ramon, CA?

For Operations Administrative Assistant jobs in San Ramon, CA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in San Ramon, CA look for?

The top searched job categories for Operations Administrative Assistant jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Operations Administrative Assistant jobs?

Cities near San Ramon, CA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 81% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $54,231 per year, or $26.1 per hour.

Administrative Assistant

KLM Careers

San Jose, CA • Hybrid

$21 - $28.50/hr

Part-time

Posted 20 days ago

Job description

Administrative Assistant - Legal and Compliance

San Jose, CA

Must be a US Citizen or Green Card holder.

nted Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Mail Management (Primary):

  • Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
  • Digitally distribute mail to the appropriate team members or systems
  • Maintain secure handling and storage of sensitive or confidential materials
  • Review incoming legal emails and upload digital files to our legal order management tool
  • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
  • Enter and update case information in our litigation management system
  • Assist with organizing and maintaining accurate legal records
  • Generate and distribute basic reports as needed

Legal Administrative Support:

  • Prepare, edit, and organize legal or business documents
  • Help with ad hoc legal requests

Qualifications:

  • Previous experience in an administrative, legal, or executive assistant role preferred
  • Strong attention to detail and ability to handle confidential information with discretion
  • Proficient in using scanners, digital filing systems, and Google Workspace
  • Reliable, professional, and self-motivated
  • Excellent organizational and communication skills
  • Ability to learn or knowledge of case and legal order management tools Safari and JIRA.

Notes from Hiring Manager:

Schedule: Monday, Tuesday, and Thursday

Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)

Key Focus Areas:

  • Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
  • Reviewing incoming legal emails and uploading digital files to the legal order management tool
  • Data entry for litigation management system entering case details, maintaining records, generating reports
  • Legal administrative support preparing/editing documents, handling ad hoc requests

Confidentiality:

  • Must handle sensitive legal and compliance information with discretion

Required Skills/Tools:

  • Experience in administrative, legal, or executive assistant roles preferred
  • Proficiency in scanners, digital filing systems, Google Workspace
  • Strong attention to detail, organizational skills, and reliability

Required Knowledge, Skills, and Abilities: (Companies ATS Questions):

1. Do you have Experience in administrative, legal, or executive assistant roles.

2. Do you have Proficiency in scanners, digital filing systems, Google Workspace.

3. Do you have Must handle sensitive legal and compliance information with discretion.

4. Do you have Experience in Mail management, Legal administrative support and Data Entry.

5. Do you have Knowledge of case and legal order management tools Safari and JIRA.

6. Must be a US Citizen or Green Card holder.

Apply