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Operations Administrative Assistant Jobs in Rantoul, IL

University of Illinois

Administrative Assistant

Urbana, IL · On-site

$18 - $24.50/hr

Manage organization-wide operational calendar and track significant responsibilities/deadlines ... Administrative Support and Supervision * Function as the principal administrative support to the ...

GFI Digital

Administrative Assistant

Champaign, IL · On-site

$18 - $24.25/hr

Work with Operations and Purchasing on all equipment orders. Review billing and credit invoices for ... offers Assist the Sales Department with customer issues Exhibit professional appearance and ...

GFI Digital

Administrative Assistant

Champaign, IL

$18 - $24.25/hr

Work with Operations and Purchasing on all equipment orders. Review billing and credit invoices for ... offers Assist the Sales Department with customer issues Exhibit professional appearance and ...

GFI Digital

Administrative Assistant

Champaign, IL · On-site

$18 - $24.25/hr

... Operations and Purchasing on all equipment orders. • Review billing and credit invoices for ... • Assist the Sales Department with customer issues • Exhibit professional appearance and ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Rantoul, IL

Operations Administrative Assistant information

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$21

$34

How much do operations administrative assistant jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for operations administrative assistant in Rantoul, IL is $21.66, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.41 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the top 3 skills of an administrative assistant?

The top three skills for an operations administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient task management, clear correspondence, and smooth office operations. Attention to detail and adaptability are also valuable in handling diverse responsibilities.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What job categories do people searching Operations Administrative Assistant jobs in Rantoul, IL look for? The top searched job categories for Operations Administrative Assistant jobs in Rantoul, IL are:
What cities near Rantoul, IL are hiring for Operations Administrative Assistant jobs? Cities near Rantoul, IL with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Rantoul, IL as of June 2026, with employment types broken down into 64% Full Time, 32% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,049 per year, or $21.7 per hour.
Administrative Assistant

Administrative Assistant

University of Illinois

Urbana, IL • On-site

$18 - $24.50/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Duties & Responsibilities
  • Organizational Coordination and Project Planning
    • Manage calendars and complex scheduling for the Executive Director and Senior Associate Director for Facilities and Operations; coordinate calls/meetings and prepare agendas and supporting materials.
    • Responsible for primary logistical, financial, and volunteer coordination for the events and programs, including but not limited to annual Service Awards Luncheon, as directed by the Executive Director.
    • Responsible for working with the Team Acknowledgment and Recognition Committee to ensure successful execution of the program; providing debrief and recommendations to Committee and Executive Director.
    • Plan and coordinate senior leadership team meetings and events (retreats, recognition events, biweekly/quarterly meetings, Town Halls, webinars, trainings, workshops, etc.).
    • Responsible for attending, actively participating, and taking minutes from senior leadership team meetings to be shared with team members post-meeting, noting and tracking decisions made and action items.
    • Coordinate meeting arrangements and logistics (facilities, catering, entertainment, hotel blocks, printing, and advance distribution of briefing materials).
    • Serve as liaison and provide authoritative information/support to internal departments and external stakeholders (campus partners, tenants, community/state/regional/national contacts).
    • Coordinate involvement with professional organizations (e.g., ACUI, NACA, APPA) and related member meetings; coordinate with executive offices and their administrative staff for meeting logistics.
    • Manage and update organizational reference materials (biographical information for senior leaders and org charts).
    • Manage organization-wide operational calendar and track significant responsibilities/deadlines (regular events, programs, required reporting cycles); proactively notify leadership of upcoming deadlines.
  • Administrative Support and Supervision
    • Function as the principal administrative support to the Executive Director and senior leaders, including confidential correspondence and report drafting.
    • Supervise/coordinate administrative support coverage: train, supervise and evaluate office support; support seasonal workflow planning and annual responsibilities.
    • Manage key contact lists and distribution lists for communications (website access, listservs, mail distributions, emergency communications).
    • Prepare and distribute sensitive internal personnel correspondence (e.g., salary and promotion communications).
    • Develop communications/publications with shared marketing services (announcements, letters, newsletters, promotional materials).
    • Manage branded materials and office supplies (research/order branded items; oversee organization-wide supply budget and distribution).
    • Other duties as assigned to fulfill the needs of the team.
  • Financial and Travel Processing
    • Arrange travel logistics for the Executive Director and others as needed (itineraries, flights, hotels, off-site venues, meals, AV).
    • Prepare and submit travel reimbursements (review/scrutinize reimbursements for compliance with requests and budget).
    • Manage the organization-wide travel budget and tracking (annual travel proposals and projections; review/analyze travel requests for approval; maintain itemized travel/professional development expense records; monitor fiscal-year allocations).
    • Manage the New Strategic Initiative process, gathering data/proposals, confirms accurate estimates and documentation, coordinates presentation to senior leadership, notifies department heads of approval/denial and next steps to launch project, and tracks budgeted expenses
    • Oversight of general building supply inventory, ordering, and budgeting.
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About University of Illinois

Sourced by ZipRecruiter

The University of Illinois, located in Urbana, Illinois, US, is a prominent entity in the higher education sector. Operating its official functions through its website uillinois.edu, the institution provides a range of educational programs and services. The University was founded in 1867 and has since grown dramatically both in size and reputation. Its core values are embodied in its mission to enhance the lives of its students and citizens in the state, nation, and world through leadership in learning, discovery, engagement, and economic development. The university boasts several notable achievements including producing Nobel laureates and Pulitzer prize winners. It is renowned for its research programs and is known for significant advancements across various fields including engineering, science, and humanities.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Urbana, IL, US

Year founded

1974

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