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Operations Administrative Assistant Jobs in Rantoul, IL

GFI Digital

Administrative Assistant

Champaign, IL · On-site

$18 - $24.25/hr

Work with Operations and Purchasing on all equipment orders. Review billing and credit invoices for ... offers Assist the Sales Department with customer issues Exhibit professional appearance and ...

Busey Bank

Relationship Banker II | Rantoul

Champaign, IL · On-site

$18.50 - $24.25/hr

Branch Operations & Administrative Support * Assist with daily branch operational tasks, including balancing cash, managing branch supplies, and supporting the opening and closing of the branch.

Busey

Relationship Banker II | Rantoul

Rantoul, IL · On-site

$17.25 - $22.50/hr

Branch Operations & Administrative Support * Assist with daily branch operational tasks, including balancing cash, managing branch supplies, and supporting the opening and closing of the branch.

US Navy

Aviation Operations & Support

Homer, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

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Operations Administrative Assistant information

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$34

How much do operations administrative assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for operations administrative assistant in Rantoul, IL is $21.66, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.41 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Rantoul, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Rantoul, IL are:

What cities near Rantoul, IL are hiring for Operations Administrative Assistant jobs?

Cities near Rantoul, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Rantoul, IL as of June 2026, with employment types broken down into 64% Full Time, 32% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,049 per year, or $21.7 per hour.

Administrative Assistant

GFI Digital

Champaign, IL • On-site

$18 - $24.25/hr

Full-time

Re-posted 8 days ago

Job description

Why GFI?
GFI Digital is an industry-leading provider of office technology solutions, helping businesses thrive for over 25 years. From managed IT and print solutions to networking, security, and unified communications, we make technology simple and impactful for our clients. Our success is driven by our people, and we're committed to creating an environment where employees can grow, learn, and build long-term careers. If you're looking for a company that truly cares about its people and its customers, GFI Digital is for you.
POSITION SUMMARY:

The Sales Administrator is responsible for performing sales administration duties for the sales team and branch assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Keep office space and all work areas tidy and organized.

Cover the office for visitors and deliveries.

Distribute any deliveries to the appropriate employee.

Maintain office supplies, toner and paper for office.

Order employee business cards, brochures, proposal folders, and binding supplies as requested by sales and service.

Fill all toner requests sent via email by the Supplies Helpdesk and ready for courier or customer pick up. Verify that inventory is relieved correctly out of inventory.

Receive all parts from vendors in E-automate and distribute to service. Email service techs of packages arriving from GFI's STL warehouse.

Process all credit applications, payoff requests, ordering equipment, contract order packets and all processes for respective sales teams.

Coordinate with other branch Sales Administrators on machines delivered to another GFI branch.

Set up and maintain information in E-automate. Including Customer, Equipment, Sales Quotes and Sales Orders.

Enter orders into Sales Force.

Maintain, update and push equipment orders in Sales Force.

Maintain information in Sales Score Keeper (SSK) for sales team assigned.

Route paperwork to the Order Processor and the Customer Service department for billing and to set up maintenance

Work with the Order Processor, Customer Service, Sales department and/or leasing companies regarding missing documents.

Work with ITT Sales Administrators on all Inbound and Outbound equipment orders.

Work with Operations and Purchasing on all equipment orders.

Review billing and credit invoices for accuracy.

Monitor and update sales pending spreadsheets.

Process lease return instructions and coordinate the pickup and return of such equipment, this includes both immediate and GFI hold return equipment

Work with Customer Service to handle billing issues between customers and third-party finance/leasing companies.

Work with third party financing/leasing companies on co-term rates, addendums and questions on processes or order packets.

Gather necessary paperwork for inventory counts. Or send necessary paperwork for inventory counts to the St Louis Warehouse Administrator. St Louis Warehouse Administrator will also request for weekly cycle counts.

Conduct and coordinate monthly inventory counts for Equipment, Supplies and Parts as needed in your area.

Back up other Sales Administrators in their absence.

Other Duties as Assigned

Order toilet paper, roll paper and other items as needed for the office.

Order lunches for demos/customer meetings with sales

Update TVs with welcome sign for customers coming into the office

Stock kitchen supplies, ensure countertops are cleaned, and load/unload dishwasher as needed

Perform other basic clerical and sales administration duties as requested

Customer Service

Address all customer issues quickly, professionally, and without bias

Interact with customers for the purpose of ensuring the highest level of customer satisfaction with the products and services that GFI offers

Assist the Sales Department with customer issues

Exhibit professional appearance and demeanor at all times

Maintain productive, professional relationships with all GFI employees, customers, and vendors

Support all company policies and decisions

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Employment Type: FULL_TIME

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