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Operations Administrative Assistant Jobs in Oak Ridge, TN

CGI

Administrative Support - Receptionist

Knoxville, TN · On-site

$16.25 - $19.75/hr

Maintain a clean and organized reception area. Assist with scheduling and coordinating internal ... A basic knowledge of facilities/building operations is a great asset. Ability to communicate ...

CGI Inc.

Administrative Support - Receptionist

Knoxville, TN · On-site

$16.25 - $19.75/hr

Maintain a clean and organized reception area. . Assist with scheduling and coordinating internal ... A basic knowledge of facilities/building operations is a great asset. . Ability to communicate ...

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Oak Ridge, TN is $22.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.13 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Oak Ridge, TN? For Operations Administrative Assistant jobs in Oak Ridge, TN, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Oak Ridge, TN look for? The top searched job categories for Operations Administrative Assistant jobs in Oak Ridge, TN are:
What cities near Oak Ridge, TN are hiring for Operations Administrative Assistant jobs? Cities near Oak Ridge, TN with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Oak Ridge, TN as of June 2026, with employment types broken down into 1% As Needed, 88% Full Time, 10% Part Time, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $46,395 per year, or $22.3 per hour.

Administrative Associate 3-Undergraduate Medical Education (Knoxville)

The University of Tennessee

Knoxville, TN • On-site

$16.75 - $20.75/hr

Other

Re-posted 24 days ago

Job description


Market Range: 06
THIS POSITION IS LOCATED IN KNOXVILLE, TN
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides administrative and operational support for the Department of Undergraduate Medical Education (UME) to ensure effective coordination of programs, student activities, and departmental functions, as well as provides administrative support to the Assistant Dean of UME to support scheduling, communication, and routine office operations. This position provides administrative and coordination support under the direction of the Assistant Dean of Undergraduate Medical Education and within established departmental procedures.
Responsibilities
  1. Assists with the collection, organization, and maintenance of UME data, including Capstone, clerkship documentation, course evaluations, and inputting data into a spreadsheet.
  2. Assists with the coordination and proctoring the National Board of Medical Examiners (NBME) exams.
  3. Supports planning and implementation of departmental events such as student events, faculty meetings, information sessions, workshops, Match Day, and annual meetings.
  4. Support the Department of UME with administrative coordination of annual review meetings and distribution of policy-related communications from CSS, CUME and academic leadership.
  5. Drafts and prepares correspondence, reports, agendas, and presentations using information provided by the Assistant Dean or gathered from existing documents and communication.
  6. Assist with scheduling and logistical coordination of meetings and engagements for the Assistant Dean of UME.
  7. Provides support with meeting logistics, document preparation, and information sharing, while handling sensitive and confidential information with discretion as required.
  8. Performs other related job duties.

Qualifications
EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of experience in performing office duties or customer service; OR Bachelor's Degree in lieu of experience; OR Associate's Degree and two (2) years of experience performing office responsibilities or customer service. (Experience in higher education or healthcare environments is preferred.)
KNOWLEDGE, SKILLS, AND ABILITY:
  • Strong organizational and time management skills with attention to detail.
  • Professional written and verbal communication skills.
  • Ability to manage confidential information with discretion.
  • Experience coordinating meetings, schedules, and administrative processes.
  • Proficiency with Microsoft Office and shared document platforms.
  • Ability to work collaboratively in a team-based, academic environment.
  • Ability to adapt to changing priorities and deadlines.

WORK SCHEDULE: This position may occasionally be required to work evenings. May require occasional overnight travel.

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