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Operations Administration Jobs in Oregon (NOW HIRING)

Network Optix

Sales Operations Specialist

Portland, OR · On-site +1

The Sales Operations Specialist supports day-to-day billing, customer onboarding, and sales systems administration at Network Optix. Working across Sales, Finance, Accounting, and Legal, the ...

Ralliant

Legal Operations Coordinator

Beaverton, OR · On-site

Interest in legal operations, financial reporting, systems administration, process improvement, and technology-enabled workflows. * High degree of discretion and professionalism when handling ...

Fujifilm

Responsible for managing dealer pricing programs, contract administration, operational workflows, and channel support processes that drive dealer satisfaction, revenue growth, and operational ...

Avetta, LLC

Manager, Sales Operations

OR · Remote

$132K - $156K/yr

Bachelor's degree required; MBA preferred. * 8+ years' experience in Finance, Sales Operations, Sales or a related function. * Minimum 3-5 years of proven experience in managing and leading team at ...

Estes Forwarding Worldwide

Act as a liaison between clients, Tradeshow operations, administration and accounting. * Coordinate with appropriate operations personnel to source transportation for secured Tradeshow moves. * Work ...

The Springs Living

Operations Specialist

Beaverton, OR · On-site

Bachelor's degree in business administration, hospitality, healthcare management, or equivalent experience * 3-5 years of senior living, hospitality, healthcare operations, or related leadership ...

The Springs Living

Operations Specialist

Beaverton, OR · On-site

Bachelor's degree in business administration, hospitality, healthcare management, or equivalent experience * 3-5 years of senior living, hospitality, healthcare operations, or related leadership ...

Elligint Health

OR · Hybrid

$52.75 - $72.25/hr

We are looking for a motivated and experienced DevOps/Systems Engineer to support and optimize our ... Linux administration (Debian/Ubuntu) * AWS managed services including ECS/Fargate, OpenSearch ...

Zones

L1 Desktop Support

Portland, OR · On-site

$26.50/hr

If you're interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you! All qualified applicants will receive ...

Zones LLC.

L1 Desktop Support

Portland, OR

$24 - $26.50/wk

If you're interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you! All qualified applicants will receive ...

Fujifilm

Position Overview The Operations Program Coordinator is responsible for coordinating operational ... Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO ...

Zones LLC.

L1 Desktop Support

Portland, OR · On-site

$24 - $26.50/hr

If you're interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you! All qualified applicants will receive ...

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Showing results 1-20

All JobsOperations Administration JobsOperations Administration Jobs in Oregon

Operations Administration information

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

How does an Operations Administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

Is operations administrator an entry-level job?

An operations administrator role is often considered entry-level or early-career, but requirements vary by company. Typically, it requires basic administrative skills, familiarity with office software, and some organizational experience; advanced roles may require additional experience or certifications. Entry-level positions provide opportunities to develop skills in process management, communication, and problem-solving within an operational environment.

Is operations a high paying job?

Operations administration jobs can offer competitive salaries, especially with experience and certifications. Salaries vary based on industry, location, and level of responsibility, but they are generally considered mid- to high-range positions within organizations.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Chief Operating Officer (COO), which can offer six-figure salaries. These roles typically require extensive experience, strategic skills, and often a background in management or business administration.

What are the key skills and qualifications needed to thrive as an Operations Administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is Operations Administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficiency and smooth operations. They handle tasks such as scheduling, record-keeping, process improvement, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.
What are the most commonly searched types of Operations Administration jobs in Oregon? The most popular types of Operations Administration jobs in Oregon are:
What are popular job titles related to Operations Administration jobs in Oregon? For Operations Administration jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Operations Administration jobs in Oregon look for? The top searched job categories for Operations Administration jobs in Oregon are:
What cities in Oregon are hiring for Operations Administration jobs? Cities in Oregon with the most Operations Administration job openings:
Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Oregon as of June 2026, with employment types broken down into 91% Full Time, 8% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Sales Operations Specialist

Sales Operations Specialist

Network Optix

Portland, OR • On-site, Remote

Other

Medical, PTO

Posted 12 days ago

Job description

The Sales Operations Specialist supports day-to-day billing, customer onboarding, and sales systems administration at Network Optix. Working across Sales, Finance, Accounting, and Legal, the Specialist executes established workflows for invoicing, accounts receivable, customer activation, renewals, and account adjustments, while maintaining accurate records across core business systems and escalating discrepancies or at-risk items to senior team members.

What you'll be doing

Billing & Revenue Operations

  • Generate, review, and distribute customer invoices accurately and on schedule, ensuring all billing details (quantities, pricing, terms) are correct before sending.

  • Monitor accounts receivable and follow up on outstanding invoices using established templates and processes, escalating payment disputes or aging issues to senior team members for resolution.

  • Collaborate with the Accounting team on credits and customer account adjustments, ensuring proper documentation and approvals are in place.

  • Maintain accurate product pricing data in billing systems, flagging discrepancies between sales, finance, and billing records to the appropriate stakeholders.

  • Assisting with billing-related close tasks and reconciling and distribution of reporting.

  • Gather and organize customer documentation to support credit evaluations, preparing files for review and approval by Finance.

Customer Onboarding & Contract Management

  • Execute the onboarding intake and activation process for new customers and partners using established workflows

  • Coordinate handoffs between Sales, Finance, Legal, and other stakeholders 

  • Track upcoming customer renewals and provide administrative support during the renewal process, flagging at-risk or overdue renewals to the appropriate owner.

  • Maintain organized records of executed contracts, onboarding checklists, and approvals to support internal policy compliance and audit readiness.

System Administration & Sales Operations Support

  • Handle general customer communication for account updates and documentation collection

  • Serve as a day-to-day operator for core business systems

  • Maintain customer records, deal pipelines, and system data hygiene by performing regular cleanups, deduplication, and standardization following established guidelines.

  • Follow documented processes and standard operating procedures, surfacing inefficiencies or improvement ideas to senior team members.

What we're looking for

Experience

  • 3-5+ years of experience in Sales Operations, Revenue Operations, Finance Operations, or a similar role. Experience with SaaS or subscription-based businesses preferred.
  • Experience supporting billing, invoicing, and customer lifecycle processes.

Technical skills

  • Comfortable working across multiple systems simultaneously (CRM, billing platforms, financial tools).
  • Proficiency with spreadsheets and data management tools.
  • Ability to learn and navigate new software quickly; experience maintaining data accuracy across platforms.

Knowledge

  • Strong working knowledge of CRM and financial systems (HubSpot and QuickBooks/NetSuite/PandaDocs experience strongly preferred).

Will be a plus

  • VMS industry knowledge.
  • Familiarity with workflow automation or document management tools.
  • Experience with contract lifecycle management systems.

What we offer

  • Competitive compensation  
  • Paid time off 
  • Flexible working hours
  • Employer-sponsored health coverage
  • Working with top industry experts in our international team

Hybrid or Remote

The position is ideally a hybrid role. We will also consider remote candidates based in PST time zone. 

Apply