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Operations Admin Assistant Jobs in Toronto, ON (NOW HIRING)

GFT.

Office Operations Administrator

Mississauga, ON · Hybrid

CA$31 - CA$33/hr

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga ! This is a ... In addition, you will assist the Office Operations leadership with practice initiatives, key ...

GFT.

Office Operations Administrator

Mississauga, ON · Hybrid

CA$31 - CA$33/hr

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga ! This is a ... In addition, you will assist the Office Operations leadership with practice initiatives, key ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other ...

Parrish and Heimbecker

Admin, Grain Terminal

Guelph, ON · On-site

... the operations of our grain terminals. Reporting to the Regional Terminal Manager and working closely with existing administrators, you'll assist with various daily tasks, ensuring efficiency ...

Landmark Structures Co

Project Admin

Burlington, ON

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ... Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle ...

Property.ca

Operations Co-ordinator

Toronto, ON · On-site

CA$45K - CA$55K/yr

You've got 2 to 5 years of office or admin experience under your belt. Executive assistants, you're ... operations at a brand people know, and work with people who love what they do, this is the room to ...

Friends of Ruby

Admin Volunteer

Toronto, ON · On-site

As an Admin Volunteer, you willbe responsible for: * Welcoming and Directing Youth: * * Be a ... Support office operations andmaintaininventory for donations and office supplies. * * Perform other ...

Clicksor

HR Assistant

Toronto, ON · On-site

ADMIN DEPT-HR TEAM SALARY: TO BE NEGOTIATED LOCATION: STEELES & VICTORIA PARK The Human Resources assistant assists with the administration of the day-to-day operations of the human resources ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Toronto, ON

Operations Admin Assistant information

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.

What are popular job titles related to Operations Admin Assistant jobs in Toronto, ON?

For Operations Admin Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Operations Admin Assistant jobs in Toronto, ON look for?

The top searched job categories for Operations Admin Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Operations Admin Assistant jobs?

Cities near Toronto, ON with the most Operations Admin Assistant job openings:

Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 78% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Admin Assistant / Front Desk Coordinator (Insurance)

Go2STAFFING

Toronto, ON

Full-time

Posted 3 days ago

New

Job description

Administrative Assistant / Front Desk Coordinator

(Salary Range $60,000 - $70,000)

Mid-Town Toronto | In-Office

Full-Time / Steps from Summerhill Station


Our client, a growing organization in the insurance benefits space, is seeking a polished Administrative Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.


Role Overview:


This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.


Key Responsibilities:


Admin Assistant / Front Desk Coordinator:


  • Serve as the primary point of contact for visitors, clients, and incoming calls
  • Maintain a professional, organized, and welcoming front-office environment
  • Support the smooth day-to-day operations of the office

Administrative & Operational Support:


  • Maintain accurate records, files, and internal documentation
  • Support client interactions and communications related to insurance benefits
  • Assist with administrative and processing tasks with accuracy and attention to regulatory detail


Ad-Hoc & City-Based Support:


  • Complete occasional errands and time-sensitive city-based tasks as required


Candidate Profile:


  • Exceptionally organized, detail-oriented, and reliable
  • Comfortable operating in high-pressure, deadline-driven environments
  • Strong critical thinking and problem-solving abilities
  • Professional, adaptable, and composed in communication style
  • Service-oriented mindset with a desire to support both leadership and office operations
  • Prior exposure to insurance or financial services is an asset, but not required




Requirements


  • Proven experience in an administrative, executive assistant, or front desk role
  • Excellent written and verbal communication skills
  • Demonstrated ability to manage multiple priorities with discretion and accuracy


Preferred:


  • Familiarity with life, disability, or critical illness insurance terminology
  • Experience supporting documentation, SOPs, or operational processes


Benefits

What’s in it for you?


  • Full-time, on-site position in midtown Toronto, conveniently located on the subway line.
  • Competitive salary with great benefits and perks.
  • The opportunity to work with a dynamic, boutique team focused on excellence in service.