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Operations Admin Assistant Jobs in Toronto, ON (NOW HIRING)

OTT Financial Group

IT Administrator

Toronto, ON

We are seeking a hands-on, solution-oriented, and AI tech-savvy IT Administrator to manage and ... assistants, automated workflows) * Evaluate and integrate new tools to improve operational ...

The Talent Company

Executive Admin

Mississauga, ON · Hybrid

$80K - $100K/yr

... operation. The Impact You Will Have As the Senior Executive Assistant, you will serve as a trusted partner to a key member of the executive leadership team. Your ability to anticipate needs, manage ...

Amico

Microsoft 365 Administrator

Richmond Hill, ON

CA$75K - CA$100K/yr

... control. * Assist with Microsoft 365 Copilot readiness, including permission reviews, data ... Security Operations Analyst Associate * Information Protection and Compliance Administrator ...

Mircom Group of Companies

HR Administrator

Vaughan, ON · On-site

The HR Administrator plays a key role at the heart of our people operations, supporting employees ... As a central point of contact for HR, you'll manage our HR ticketing system, assist with compliance ...

Express Employment

Office Administrator

Hamilton, ON

$20 - $22/hr

Manage front desk operations, including greeting visitors and handling inquiries * Maintain ... * Assist with budgeting processes by tracking expenses and preparing reports * Foster effective ...

APT & Solid GC

Office Administrator

Richmond Hill, ON · On-site

Position Overview We're hiring a full-time Office Administrator to keep our operations running ... Organize and maintain digital and physical filing systems * Assist in preparing work orders ...

APT & Solid GC

Office Administrator

Richmond Hill, ON · On-site

Position Overview We're hiring a full-time Office Administrator to keep our operations running ... Organize and maintain digital and physical filing systems * Assist in preparing work orders ...

Birecruit

Medical Administrator

Toronto, ON

Inputting patient information in Electronic Medical Record system * Assist patient consultant in ... Hours of operation 9am-5pm Monday-Friday Job Types: Full-time, Permanent Compensation: * Company ...

Birecruit

Medical Administrator

Toronto, ON

Inputting patient information in Electronic Medical Record system * Assist patient consultant in ... Hours of operation 9am-5pm Monday-Friday Job Types: Full-time, Permanent Compensation: * Company ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Toronto, ON

Operations Admin Assistant information

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What are popular job titles related to Operations Admin Assistant jobs in Toronto, ON? For Operations Admin Assistant jobs in Toronto, ON, the most frequently searched job titles are:
What job categories do people searching Operations Admin Assistant jobs in Toronto, ON look for? The top searched job categories for Operations Admin Assistant jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Operations Admin Assistant jobs? Cities near Toronto, ON with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

IT Administrator

OTT Financial Group

Toronto, ON

Full-time

Re-posted 19 days ago

Job description

We are seeking a hands-on, solution-oriented, and AI tech-savvy IT Administrator to manage and support our day-to-day IT operations. This role is critical in ensuring seamless employee experience, maintaining secure infrastructure, and driving key IT initiatives such as SSO/MFA implementation, automation, and AI-enabled support capabilities. This role is expected to grow over time, with increased exposure to cloud infrastructure, automation, and DevOps practices. The ideal candidate is excited to expand beyond traditional IT administration into infrastructure and reliability engineering.

How you will contribute

IT Operations & End-User Support

  • Manage and maintain employee workstations (laptops, desktops, peripherals)
  • Provide day-to-day technical support for hardware, software, and access issues
  • Leverage AI tools and automation to improve support efficiency and reduce manual workload
  • Ensure systems are secure, up-to-date, and compliant with company policies
  • Evaluation/Implementation of new IT Support and Security related tools

User Access & Identity Management

  • Handle employee onboarding and offboarding from a device and access perspective
  • Provision and deprovision accounts across systems and tools
  • Maintain and enforce role-based access controls (RBAC) and least-privilege principles
  • Support and administer identity platforms (e.g., Azure AD / Entra ID)

Networking & Infrastructure

  • Maintain and troubleshoot office and corporate network environments (Wi-Fi, LAN, VPN)
  • Coordinate with vendors or ISPs for network performance and issue resolution
  • Ensure network security best practices are implemented

Microsoft Stack Administration

  • Administer Microsoft 365 environment including Outlook, Teams, SharePoint, and OneDrive
  • Manage devices and policies using tools like Intune and Entra ID
  • Support endpoint security and compliance configurations

IT Projects, Automation & AI Enablement

  • Lead or support rollout of IT initiatives such as SSO implementation across business applications
  • Identify opportunities to implement AI-driven tools (e.g., AI helpdesk assistants, automated workflows)
  • Evaluate and integrate new tools to improve operational efficiency
  • Automate repetitive IT processes using scripting or AI-assisted solutions
  • Assist in automating environment provisioning and configuration
  • Contribute to standardization of system configurations across environments
  • Support CI/CD tooling from an infrastructure and access standpoint

Security & Compliance

  • Participate in PCI DSS and other compliance initiatives
  • Assist with audits, documentation, and evidence collection
  • Enforce security policies and support incident response activities
  • Running IT Training and Security awareness campaigns


What you bring to the table

Required

  • 2-5 years of experience in IT administration or a similar role
  • Strong hands-on experience with Microsoft ecosystem (Microsoft 365, Intune, Entra ID)
  • Solid understanding of networking fundamentals (TCP/IP, DNS, DHCP, VPNs)
  • Experience with user provisioning, access control, and endpoint management
  • Proven ability to independently troubleshoot and resolve technical issues
  • Comfortable using modern AI and Security Awareness tools and techniques (e.g., AI copilots, automation tools) to enhance productivity
  • Experience implementing SSO (e.g., SAML, OAuth, OpenID Connect)

Preferred

  • Exposure to compliance frameworks such as PCI DSS
  • Familiarity with endpoint security tools (e.g., EDR solutions)
  • Scripting or automation experience (PowerShell or similar)
  • Experience evaluating or deploying AI-enabled IT support tools
  • Familiarity with cloud platforms (AWS preferred; Azure/GCP exposure is a plus)
  • Basic understanding of Infrastructure as Code concepts (e.g., Terraform, ARM/Bicep)
  • Exposure to CI/CD pipelines and deployment tooling (e.g., GitHub Actions, Azure DevOps, Bitbucket)
  • Understanding of Linux system administration fundamentals

Key Attributes

  • Hands-on, proactive, and resourceful problem solver
  • Curious and adaptable, with a strong interest in leveraging AI in IT operations
  • Strong sense of ownership and accountability
  • Ability to operate in a fast-paced, scaling environment
  • Clear communicator with both technical and non-technical stakeholders


OTT Financial Group is committed to fostering an inclusive and accessible environment where all employees feel valued and respected, and where every employee can realize their potential. We are committed to providing reasonable accommodation, if required, and will work with you to meet your needs. We appreciate all applicants for their interest; however, only those candidates selected for an interview will be contacted.

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