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Operations Admin Assistant Jobs in Hamilton, ON (NOW HIRING)

GFT.

Office Operations Administrator

Mississauga, ON · Hybrid

CA$31 - CA$33/hr

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga ! This is a ... In addition, you will assist the Office Operations leadership with practice initiatives, key ...

GFT.

Office Operations Administrator

Mississauga, ON · Hybrid

CA$31 - CA$33/hr

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga ! This is a ... In addition, you will assist the Office Operations leadership with practice initiatives, key ...

Parrish and Heimbecker

Admin, Grain Terminal

Guelph, ON · On-site

  • Medical

  • Dental

  • PTO

... the operations of our grain terminals. Reporting to the Regional Terminal Manager and working closely with existing administrators, you'll assist with various daily tasks, ensuring efficiency ...

Landmark Structures Co

Project Admin

Burlington, ON

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ... Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle ...

OFNTSC

Administrative Assistant

Thunder Bay, ON

We seek a highly motivated and skilled Bulk Fuel Administrator to join our team at OFNTSC. Under ... Proficiency in computer operations, including Microsoft Office Suite, Adobe, and Google Suite.

Avison Young Canada

Property Administrator

Mississauga, ON · On-site

CA$50K - CA$65K/yr

... must * Assist with the implementation of new programs, and ensuring policies and procedures are ... To achieve success, Property Administrator should not only be focused on the day-to-day operations ...

Avison Young Canada

Property Administrator

Mississauga, ON · On-site

CA$50K - CA$65K/yr

Responsibilities * Assist with preparation for the annual budget process for assigned buildings ... Work with Operations and Property Management on the day-to-day operations of the assets, ensuring ...

Ci

Financial Operations Associate

Burlington, ON · On-site

CA$50K - CA$58K/yr

  • Medical

  • Life

  • Retirement

  • PTO

Administer and reconcile UMA fees and related operational activities. * Support CAF administration ... Review the debit balances originating from the fee runs and assist in resolution as per business ...

Bullet Trade Services

Office Administrator

Guelph, ON · On-site

CA$45K - CA$60K/yr

  • PTO

Screen and prioritize incoming correspondence. * Assist with special projects and company ... Operations Support Provide administrative assistance by: * Preparing customer documentation.

The Talent Company

Executive Admin

Mississauga, ON · Hybrid

$80K - $100K/yr

  • PTO

... operation. The Impact You Will Have As the Senior Executive Assistant, you will serve as a trusted partner to a key member of the executive leadership team. Your ability to anticipate needs, manage ...

Sure Good Foods Ltd.

Be Seen First

Office Administrator (Reception)

Mississauga, ON · On-site

CA$40K - CA$45K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

... smooth operation of the office. Key Responsibilities: Receptionist Duties: · Greet visitors ... Administrative Duties: · Work in the electronic documents management platform. · Assist with ...

New

Royal Bank of Canada

Trust Administrator

Hamilton, ON

CA$44K - CA$63K/yr

As a Trust Administrator, RBC Royal Trust, RBC Wealth Management, you will be responsible to ... in co-operation with others. What will you do? * Assist Relationship Managers with the ...

Knapp Inc.

Commercial Administrator

Oakville, ON

  • PTO

... operational performance of the network. The project will include station building upgrades ... The successful candidate will assist with contract administration, subcontract documentation ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Hamilton, ON

Operations Admin Assistant information

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.

What cities near Hamilton, ON are hiring for Operations Admin Assistant jobs?

Cities near Hamilton, ON with the most Operations Admin Assistant job openings:

Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 79% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Office Operations Administrator

GFT.

Mississauga, ON • Hybrid

CA$31 - CA$33/hr

Part-time

Posted 21 days ago

Job description

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga! This is a part-time position (about 24 hours a week) requiring in-person attendance to our Mississauga office.

GFT Shared Services

GFT's Shared Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you'll be challenged to do:

This is an excellent career opportunity for an experienced, motivated Office Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As a Office Administrator, you will independently carry out & manage the administrative office functions providing administrative support to the Office Operations Team Lead, Office Leadership as assigned and other staff within the Mississauga, ON office, and remote sites. In addition, you will assist the Office Operations leadership with practice initiatives, key corporate policies, and procedures. 

In this capacity, the successful candidate will be responsible for the following: 

  • Answer and direct office main line phone calls when needed.
  • Sort and distribute incoming mail and process outgoing mail.
  • Order lunches and assist with staff & client meetings.
  • Receive vendor, guest, client visitations (i.e., security access, parking, amenities, seating, safety).
  • Coordinate and manage activities / events and help oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP).
  • Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.).
  • Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.).
  • Oversee the Safety Coordinator duties.
  • Assist with office real estate closures, relocations & renovations.
  • Perform new hire orientation and terminations for designated office(s).
  • Prepare & submit office expense reports.
  • Review and process vendor invoices.
  • Prepare office agenda topics, attend, and document Office Leader-hosted meetings.
  • Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.).
  • Perform other job-related duties as assigned
What you will bring to our firm: 
  • High school diploma required.
  • 5 to 7+ years of relevant experience.
Compensation: The salary range for this role is $31.00 - $33.00 an hour. Salary is dependent upon experience and geographic location.

 At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life.

We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together, we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Toronto, Ontario

Employment Status: Part-Time

Sponsorship for Canadian Work authorization is not available for this position.

No relocation assistance will be provided for this position.

Local candidates will be given preference.

#LI-Hybrid #LI-MS1

Employment Type: PART_TIME

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