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Operations Admin Assistant Jobs in Ontario (NOW HIRING)

Clearway

The Operations Administrator is responsible for providing administrative support to both the ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Clearway

The Operations Administrator is responsible for providing administrative support to both the ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

GFT.

Office Operations Administrator

Mississauga, ON · Hybrid

CA$31 - CA$33/hr

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga ! This is a ... In addition, you will assist the Office Operations leadership with practice initiatives, key ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

Job Summary The Office Administrator is responsible for ensuring the smooth and efficient operation ... Prepare, organize, and maintain electronic and physical filing systems * Assist with basic ...

Landmark Structures Co

Project Admin

Burlington, ON · On-site

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ... Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Ontario

Operations Admin Assistant information

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

How much does an operations admin assistant get paid?

The average salary for an operations admin assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included in compensation packages.

What job categories do people searching Operations Admin Assistant jobs in Ontario look for?

The top searched job categories for Operations Admin Assistant jobs in Ontario are:

What cities in Ontario are hiring for Operations Admin Assistant jobs?

Cities in Ontario with the most Operations Admin Assistant job openings:

Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Admin Assistant / Front Desk Coordinator (Insurance)

Go2STAFFING

Toronto, ON • On-site

Full-time

Posted 6 days ago

Job description

Administrative Assistant / Front Desk Coordinator

(Salary Range $60,000 - $70,000)

Mid-Town Toronto | In-Office

Full-Time / Steps from Summerhill Station


Our client, a growing organization in the insurance benefits space, is seeking a polished Administrative Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.


Role Overview:


This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.


Key Responsibilities:


Admin Assistant / Front Desk Coordinator:


  • Serve as the primary point of contact for visitors, clients, and incoming calls
  • Maintain a professional, organized, and welcoming front-office environment
  • Support the smooth day-to-day operations of the office

Administrative & Operational Support:


  • Maintain accurate records, files, and internal documentation
  • Support client interactions and communications related to insurance benefits
  • Assist with administrative and processing tasks with accuracy and attention to regulatory detail


Ad-Hoc & City-Based Support:


  • Complete occasional errands and time-sensitive city-based tasks as required


Candidate Profile:


  • Exceptionally organized, detail-oriented, and reliable
  • Comfortable operating in high-pressure, deadline-driven environments
  • Strong critical thinking and problem-solving abilities
  • Professional, adaptable, and composed in communication style
  • Service-oriented mindset with a desire to support both leadership and office operations
  • Prior exposure to insurance or financial services is an asset, but not required




Requirements


  • Proven experience in an administrative, executive assistant, or front desk role
  • Excellent written and verbal communication skills
  • Demonstrated ability to manage multiple priorities with discretion and accuracy


Preferred:


  • Familiarity with life, disability, or critical illness insurance terminology
  • Experience supporting documentation, SOPs, or operational processes


Benefits

What’s in it for you?


  • Full-time, on-site position in midtown Toronto, conveniently located on the subway line.
  • Competitive salary with great benefits and perks.
  • The opportunity to work with a dynamic, boutique team focused on excellence in service.