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Operations Admin Assistant Jobs in Ontario (NOW HIRING)

Parrish and Heimbecker

Operations Administrator Parrish & Heimbecker Join our team that shares your Passion & Heart for ... Reporting to the General Manager, the Administrative Assistant will also be the first point of ...

Clearway

Operations Administrator

Maple, ON · On-site

The Operations Administrator is responsible for providing administrative support to both the ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Clearway

The Operations Administrator is responsible for providing administrative support to both the ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Clearway

The Operations Administrator is responsible for providing administrative support to both the ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other ...

Publicis Groupe Holdings B.V

Line Producer

Toronto, ON · On-site

... on-set operations, amongst other related responsibilities. The ideal candidate thrives under ... Be a Team-player and wear multiple hats as needed * Assist with financials and admin * Assist with ...

Parrish and Heimbecker

Admin, Grain Terminal

Guelph, ON · On-site

... the operations of our grain terminals. Reporting to the Regional Terminal Manager and working closely with existing administrators, you'll assist with various daily tasks, ensuring efficiency ...

Landmark Structures Co

Project Admin

Burlington, ON

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ... Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle ...

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Operations Admin Assistant information

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What job categories do people searching Operations Admin Assistant jobs in Ontario look for? The top searched job categories for Operations Admin Assistant jobs in Ontario are:
What cities in Ontario are hiring for Operations Admin Assistant jobs? Cities in Ontario with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Administrator

Parrish and Heimbecker

On-site

Full-time

Medical, Dental, Vision, PTO

Re-posted 28 days ago

Job description


Operations Administrator 
 
Parrish & Heimbecker Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Operations Administrator based in Amberley, ON. Work and grow with a family-owned company.  Join our team with Purpose & History! P&H’s roots go back over 115 years. We have always been a Canadian, family-owned and managed agri-business that understands the qualities and conditions needed for meaningful growth. Our corporate culture values are family values; honesty and integrity with a focus on listening and continuous learning. Like family, we support our staff to always do better. 
With over 80 locations spanning from coast to coast, and trade links around the globe, P&H is growth-oriented, diversified and vertically integrated with operations spanning across grain merchandising, flour milling, crop input distribution and animal feed production.BenefitsParrish & Heimbecker Ltd has a people-first approach therefore, we offer many perks to our hard-working staff! Some of our benefits include:
 
  • Learning and Development Programs
  • Dental, Vision, and Extended Health Care
  • Tuition Reimbursement
  • Employee Assistance Program
  • Paid Time Off
  • RRSP Matching
  • Wellness Program
  • Company Events
Your RoleAs Operations Administrator, the successful candidate will be responsible for facilitating the overall operation of the facility’s office through daily administrative tasks. Reporting to the General Manager, the Administrative Assistant will also be the first point of contact for producer/customer calls and will redirect inquiries to the appropriate resource or Manager when needed. Day to Day
  • Perform general administrative tasks to support office operations
  • Provide exceptional customer service in person, by phone, and at the reception desk
  • Maintain filing for all documentation per auditing standards
  • Assist with safety/HACCP documentation
  • Assist with operational duties including but not limited to movement and sampling of grain, monitoring grain quality shipment and other processes involved in the operations of the grain facility
  • Other duties as assigned
Qualifications
  • Post-secondary education in business administration, agriculture or equivalent experience in an administrative or similar role
  • Exceptional customer service, communication and interpersonal skills
  • Decision making and problem-solving skills
  • Ability to maintain accuracy in a fast-paced environment
  • Ability to work some weekends and overtime hours as required
  • Strong computer literacy with proficiency in Microsoft 365 tools
  • Knowledge or experience in the agricultural industry is an asset

We thank all applicants, but only those selected for an interview will be contacted.
P&H is committed to building a skilled and diverse workforce that is reflective of Canadian society. As a result, Parrish & Heimbecker, Limited is an equal opportunity employer and is in compliance with the Employment Equity Act. P&H welcomes and encourages applications from women, aboriginal people, people with disabilities and members of visible minorities. Accommodations in relation to the job selection process are available upon request for both internal and external candidates taking part in all aspects of the recruitment process.
 

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