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Operations Admin Assistant Jobs in Ontario (NOW HIRING)

Associa

Site Administrative Assistant

North York, ON · On-site

We are looking for a Administrative Assistant/Condominium Property Administrator to join our ... daily operations of Condominium clients. * All administrative duties such as preparation and ...

Clicksor

HR Assistant

Toronto, ON

ADMIN DEPT-HR TEAM SALARY: TO BE NEGOTIATED LOCATION: STEELES & VICTORIA PARK The Human Resources assistant assists with the administration of the day-to-day operations of the human resources ...

Avison Young Canada

Property Administrator

Mississauga, ON

CA$50K - CA$65K/yr

... must * Assist with the implementation of new programs, and ensuring policies and procedures are ... To achieve success, Property Administrator should not only be focused on the day-to-day operations ...

Ci

Financial Operations Associate

Burlington, ON · On-site

CA$50K - CA$58K/yr

Administer and reconcile UMA fees and related operational activities. * Support CAF administration ... Review the debit balances originating from the fee runs and assist in resolution as per business ...

Alterra

CA$21.43/hr

They will also assist with daily guest check-ins throughout the programming day and also work in ... operation, and Ikon Pass - the premier ski and snowboard season pass offering access to more than ...

APT & Solid GC

Program Administrator

Nepean, ON · On-site

The Program Administrator is responsible for providing administrative and operational support ... program administration. * Assist with reporting, data tracking, and continuous improvement ...

APT & Solid GC

Program Administrator

Nepean, ON · On-site

The Program Administrator is responsible for providing administrative and operational support ... program administration. * Assist with reporting, data tracking, and continuous improvement ...

OTT Financial Group

IT Administrator

Toronto, ON · On-site

Support and administer identity platforms (e.g., Azure AD / Entra ID) Networking & Infrastructure ... assistants, automated workflows) * Evaluate and integrate new tools to improve operational ...

CIBC

Consultant, Application Operations DBA

Toronto, ON · Remote

... , you'll play a key role in supporting MS SQL databases across CIBC's technology landscape. You'll ... Automation: You will assist in automating manual processes using various DevOps tools such as ...

OTT Financial Group

IT Administrator

Toronto, ON · On-site

We are seeking a hands-on, solution-oriented, and AI tech-savvy IT Administrator to manage and ... assistants, automated workflows) * Evaluate and integrate new tools to improve operational ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Ontario

Operations Admin Assistant information

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What job categories do people searching Operations Admin Assistant jobs in Ontario look for? The top searched job categories for Operations Admin Assistant jobs in Ontario are:
What cities in Ontario are hiring for Operations Admin Assistant jobs? Cities in Ontario with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Site Administrative Assistant

Associa

North York, ON • On-site

Full-time

Medical, Dental, PTO

This job post has expired today. Applications are no longer accepted.

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

108th of 251 rated facilities management

Job description

At Maple Ridge Community Management, an Associa Company, serving others is our calling. We are passionate about our services, and we live for our customers. We offer rewarding opportunities for individuals of all backgrounds and levels of experience. If you hold high the value of family spirit and strive to push the envelope with great customer service, you just might belong on our team.

We are looking for a Administrative Assistant/Condominium Property Administrator to join our Mississauga office on permanent basis.

 Administrative Assistant shall be responsible for effectively and efficiently assisting the Condominium Manager in the daily operations of Condominium clients.

  • All administrative duties such as preparation and distribution of filing, typing of correspondence, site inspections, manager's reports, budgets, minutes (dictated or provided), notices, budgets, AGM's, forms, etc.
    • AGM's and budgets are to be reviewed by the manager and the manager's supervisor before mailing.
  • Maintenance of the minute book for corporation.
  • Assist the Manager in the preparation/assembly of the monthly manager's report and filing same for each property in the Manager's portfolio.
  • Prepare and update after-hour emergency (data) information sheets (as per the Manager) for the building, i.e. Board member names, phone numbers, contractor names and phone numbers etc.
  • Prepare electronic purchase orders only when there is an emergency, and the manager is out of the office/ on vacation. Once the purchase order is completed it must be sent to the manager's supervisor for approval.
  • Report concerns, complaints or inquiries received from residents to the Manager.
  • Co-ordinate and book the use of any amenities including elevator, party room, guest suites, etc., as well as collect any fees/deposits for same.
  • Assign locker keys, key fobs or access cards, and remote controls, etc., as well as administer the records for them and receiving a deposit if required.
    • Clear managers voice mail daily and deal with any emergency/ seek assistance when necessary
    • Issuing purchase orders - must be sent to Manager's Supervisor for approval
    • Clear out mail file and address any issue within the ability of the assist ant
  • Administer condominium client in accordance with condominium management contract and condominium managers direction.
  • The Administrator will assist in the preparation for the AGM and if required other owner's meetings.

Photocopying as required, prepare bulk mailings to owners to be sent to a printing company

Vacation coverage for the manager to include:

The administrator may be required to issue correspondence on behalf of the corporation as directed by the Condominium Manager related to rule infractions, arrears, charge backs following maintenance etc.

Requirements

Must Have Condominium Management Limited License 

Effective communication skills with individuals at all levels of the organization 

Able to build and maintain lasting relationships with applicable departments, contractors and key business partners

Ability to follow through and complete overlapping projects

Good organizational, time management and prioritizing skills

Ability to interpret and implement company policies and procedures

Good organizational, time management and prioritizing skills

Other duties as required/assigned

Condominium background or knowledge of condos an asset

Benefits

Benefits

  • Competitive Salary & Comprehensive Benefits Package, including extended medical and dental benefits.
  • Paid vacation, office holidays, personal, and sick leave.

What Associa employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Associa logo

About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

Social media

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