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Operations Admin Assistant Jobs in California (NOW HIRING)

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Handle confidential and sensitive information with the highest level of discretion. * Assist with additional administrative and operational projects as assigned. Qualifications * 10+ years of ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Handle confidential and sensitive information with the highest level of discretion. * Assist with additional administrative and operational projects as assigned. Qualifications * 10+ years of ...

BMO Capital Markets

Sr. Admin Assistant

La Jolla, CA

$45K - $75K/yr

The role provides general offices services ensuring all administrative and operational processes ... Provides coaching and mentoring to more junior administrative assistants to support them in ...

New

Vaco by Highspring

HR Admin Assistant

Los Angeles, CA · On-site

$25 - $27/hr

HR Admin Contract till at least the end of the year | Santa Fe Springs, CA | $25-$27/hr Overview A ... Support high-volume hiring efforts during peak operational periods * Assist with various HR ...

New

Vaco by Highspring

HR Admin Assistant

Los Angeles, CA · On-site

$25 - $27/hr

HR Admin Contract till at least the end of the year | Santa Fe Springs, CA | $25-$27/hr Overview A ... Support high-volume hiring efforts during peak operational periods * Assist with various HR ...

New

Cater2.me

People & Culture Admin Assistant

Los Angeles, CA · On-site

$20 - $25/hr

People & Culture Admin Assistant Food Services & Brand Experience (principally, Roaming Hunger ... Candidates with an interest in HR/People Operations, or prior office administration experience, are ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in California

Operations Admin Assistant information

See California salary details

$13

$23

$36

How much do operations admin assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for operations admin assistant in California is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What are popular job titles related to Operations Admin Assistant jobs in California? For Operations Admin Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Operations Admin Assistant jobs in California look for? The top searched job categories for Operations Admin Assistant jobs in California are:
What cities in California are hiring for Operations Admin Assistant jobs? Cities in California with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in California as of August 2026, with employment types broken down into 74% Full Time, 21% Part Time, 3% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,892 per year, or $23 per hour.

Executive Admin Assistant

The French Agency

Norwalk, CA • On-site

$75K - $95K/yr

Full-time

Re-posted 10 days ago

Job description

 Executive Administrative Assistant
Location: Norwalk, CA (Hybrid)
Schedule: Full-Time | 3 Days In Office / 2 Days Remote
Compensation: $75,000-$95,000 annually
Employment Type: Contract-to-Hire Preferred (Direct Hire Considered)
Position Overview
A growing, fast-paced organization is seeking an experienced Executive Administrative Assistant to serve as a trusted partner to the President and Executive Leadership Team. This is a high-impact position for someone who thrives in a dynamic environment, anticipates needs before they arise, and enjoys solving problems independently.
The ideal candidate is highly organized, tech-savvy, and proactive with exceptional judgment, professionalism, and discretion. This is not a traditional administrative role-the Executive Administrative Assistant serves as an extension of executive leadership and acts as the primary point of contact for internal and external communications.
This position primarily supports the President while providing occasional backup support to other executive leaders as needed.
Key Responsibilities
  • Provide high-level administrative support to the President and Executive Leadership Team.
  • Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
  • Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
  • Prepare executives for meetings by organizing agendas, presentation materials, briefing documents, and follow-up action items.
  • Review, proofread, and format presentations, reports, and executive communications.
  • Manage executive expense reports and administrative documentation.
  • Act as the first point of contact for executive communications, responding appropriately and exercising sound judgment when prioritizing requests.
  • Track projects, deadlines, and follow-up items to ensure timely completion.
  • Coordinate leadership meetings, special projects, and executive events.
  • Collaborate across departments to support strategic initiatives and executive priorities.
  • Anticipate executive needs and proactively resolve issues before they become problems.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Assist with additional administrative and operational projects as assigned.
Qualifications
  • 10+ years of experience supporting a President, CEO, or senior executive leadership team.
  • Experience working in a fast-paced, high-volume environment with changing priorities.
  • Previous experience in a legal or paralegal office is highly preferred.
  • Strong technology skills with the ability to quickly learn and leverage AI tools to improve efficiency.
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Experience reviewing executive presentations and presentation materials.
  • Exceptional organizational, multitasking, and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to work independently with minimal direction while maintaining a high level of professionalism.
  • Proven ability to build trust and develop strong working relationships with executive leadership.
  • Positive, solutions-oriented mindset with a proactive approach to problem-solving.
Physical Requirements
  • Ability to work a minimum of 40 hours per week, with additional hours as needed.
  • Ability to lift up to 20 pounds occasionally.
  • Ability to sit for extended periods and perform repetitive computer work.
  • Occasional travel may be required.
Additional Information
  • Hybrid schedule with three in-office days and two remote days each week.
  • Full benefits after probationary period.
  • Candidates may choose which in-office days work best with their schedule.
  • Background check required.
  • Streamlined interview process consisting of an initial phone interview followed by a virtual interview with executive leadership.

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