Office Operations Manager Jobs in San Ramon, CA (NOW HIRING)

REPORTS TO: Principal

Position Summary

The Site Operations Manager (SOM) runs the day-to-day operations of a school(s). The Site Operations Manager prepares program budgets, facilitates several programs around the school, controls inventory, handles logistics and supervises operations employees as directed by the administration. The Site Operations Manager has a strong leadership background and must know how to handle problems quickly and efficiently. In addition, the SOM must have great communication skills. The operations manager has to set rules and procedures for employees to follow. This includes setting policies in the workplace to ensure effective implementation and adherence among each and every employee in the organization. SOM’s are also representatives at committee meetings and functions. The SOM will be a spokesperson for their school and will be able to discuss the various objectives and plans the organization has in store to make its schools more successful. One of the top priorities is to find ways to make the school more productive by providing effective methods in its business operations.

About Education for Change Public Schools

Founded in 2005, Education for Change (EFC) is a charter management organization that was created as a partnership between Oakland Unified School District and the education reform community in order to leverage the flexibilities in charter law to facilitate greater innovation and to address the underperformance of our most vulnerable student populations. EFC is Oakland’s largest charter operator, serving over 3,000 students in the Fruitvale and Elmhurst neighborhoods of East Oakland. Five of seven of our schools were formerly OUSD schools that converted to EFC to leverage the flexibility and agility provided by charter law for greater outcomes for our students.

Responsibilities:

• In conjunction with principal, manages budgets and operations for school programs;
• Manages facilities operations (maintenance, custodial, and security);
• Supervises and manages custodial staff and ensures facilities are maintained up to EFC standards;
• Supervises and manages food services operations, including daily cafeteria operations and food service processes including management of free and reduced lunch program;
• Manages student information systems;
• Responsible for Site Safety Management;
• Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of timesheets, flow of correspondence, filing, requisition of supplies, and other clerical services;
• Supervises and manages office staff and ensures office operations meets EFC standards;
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow;
• Supervises, coordinates and implements office technology and communication systems including providing ongoing training to office staff on office technology and communication systems, and office policies and procedures;
• Maintain and ensure accuracy of data of daily attendance records for staff and submit monthly report to Home Office Operations and Finance;
• Maintains communication with the home office and provides information as needed;
• Supervises additional operations staff and programs as needed.

Required Qualifications:

• Bachelor’s degree (prefer directly related experience) or equivalent combination of education and experience, in a large organization or school;
• Departmental budget management, database management, spreadsheet analysis, and student information system applications experience;
• Meticulous attention to detail;
• Excellent organizational, project management and time management skills;
• Outstanding problem solving skills;
• Effective oral and written communication skills with an ability to communicate with various constituencies and to work comfortably with a variety of staff at all levels within the organization;
• Proactive, independent thinker, goal oriented;
• Excellent team player with a high degree of willingness to be hands-on and do whatever it takes to support the success of Education for Change.

Skills Required:

• Knowledge of modern office methods, practices, and procedures; principles of office management; collection, organization, and maintenance of information, including statistical data and electronic mail;
• Knowledge of personal and/or network computer skills.
• Knowledge on Google Sheets and documents
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, parents, teachers, students, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to type 50 words per minute and proficient in use of computer software (word processing, excel, data management, PowerPoint);
• Ability to compose correspondence and reports using good English and correct spelling and punctuation; formulate, interpret and explain rules, policies and procedures; work with minimal supervision;
• Ability to deal courteously, tactfully and discreetly with a wide variety of personalities and challenges; exercise sound and independent judgment;
• Ability to demonstrate team building skills; establish and maintain effective working relationships;
• Ability to assign and direct the work of others;
• Willingness to participate in continuous educational and professional development;
• Ability to communicate effectively orally and in written form with students, parents and staff;
• Spanish speaking candidate highly desirable;
• Must posses a growth mindset and be able to use feedback to refine practice;
• Successful experience working in a collaborative environment;
• Experience working with diverse communities;
• Equipment routinely used in the environment is computer, printer photocopier, facsimile machine, and scanner;
• The noise level in the work environment is usually moderate;
• Professional dress required.

EFC Core Values

• Connected- We continually work to build trusting relationships among students, families, staff, and the Oakland community at large. We are an all-hands-on-deck network driven by empathy. We value our collective identity and the individual identities of our community members and scholars such that we have a sense of collective ownership and responsibility for each other and for our scholars.
• Inclusive- We proactively disrupt predictable patterns of opportunity, power, privilege, and performance. We create an inclusive environment where multiple perspectives are not only valued but sought, where people from all backgrounds feel seen and heard and can thrive, and where we all feel a deep sense of accountability to our mission.
• Interdependent- Our success at every level is dependent on our individual and collective sustainability. To that end, we are transparent, creative, and collaborative problem-solvers who seek to build trusting relationships. We are curious and are open to new ideas while also putting systems in place to ensure continuity so that our employees can stay, grow, thrive, and help make good on our promise to our students and families.
• Learners- We support each other to develop and grow so that we can leverage our collective power, intelligence, and passion on behalf of our students. We lean on home-grown leaders who are rooted in our community. Individuals feel known and are provided opportunities to maximize their potential in alignment with their passions and goals.