Office Manager Jobs in Ripon, WI (NOW HIRING)

Earn up to $3,000 in incentive pay during your first year of employment!

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:

• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.

Receptionist Job Compensation:

• Stating $15.19 to $18.98/HR (Depending on Experience).

Receptionist Job Responsibilities: 

• Receives visitors and program applicants/participants in a customer-oriented manner, gives program information to callers and visitors and directs to appropriate staff member. 

• Informs visitors by answering or referring inquiries and notifies company personnel of visitor arrival. 

• Maintains security and telecommunications system. 

• Directs visitors by maintaining employee and department directories. 

• Maintains security by following procedures, monitoring logbook, and issuing visitor badges. 

• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation. 

• Keeps a safe and clean reception area by complying with procedures, rules, and regulations. 

• Use a variety of office equipment, such as the fax machines, photocopiers, scanners, and videoconferencing and be able to use several types of telephone systems along with email programs. 

• Will coordinate and perform administrative activities and support by storing, retrieving, and integrating information for dissemination to staff and clients, answers and relays calls and messages, with follow-up to recipient in a professional manner. 

• Open, sort, and distribute incoming correspondence, including faxes and email and schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors. 

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies and verifying receipt of supplies. 

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. 

• Prepares and modifies documents including correspondence, reports, drafts, minutes, contracts, memos, emails, and other documents as requested. 

• Maintains financial records, files, receipts; tracks invoices, billings, program data such as performance indicators, mailing lists, as well as other office records. 

• Assists in coordination of planned activities, workshops, conferences, travel arrangements, venue arrangements. 

• Attend meetings, conferences, workshops, and performs special projects and other related duties as assigned. 

Receptionist Job Qualifications: 

• High school degree and additional certification in Office Management preferred. 

• At least 6 months of equivalent experience.

• Demonstrated ability either through education and/or experience, knowledge of corporate office protocol and customer service-oriented practices and procedures. 

• Demonstrated ability to speak clearly, pleasantly, and courteously, and must possess good listening/comprehension skills. 

• Must possess good organizational skills and have the ability to digest program facts and interpret them to visitors and applicants for services. 

• Knowledge and experience in recent computer software, word perfect/Microsoft Word, excel, with demonstrated ability to type minimum of 50 words per minute. 

• Bilingual Spanish speaking preferred.

Work Environment, Physical, and Sensory Demands: 

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. 

Physical Demands: 

• Employee is frequently required to stand, walk, sit, bend.  

• Occasionally required to lift and /or move up to 20 lbs. 

• Occasionally required to drive.  

• Frequently exposed to moderate temperature generally encountered in a controlled temperature environment. 

• Noise level in this work is usually quiet to moderate. 

Tools & Equipment Used: 

• Phones, computer system. 

Usage varies by position.

Additional Eligibility Requirements:

Employment with UMOS is contingent upon successful completion of a criminal background check prior to starting.

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.