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Office Assistant Jobs in Rhinelander, WI (NOW HIRING)

GI Associates

Medical Assistant - Northern Region

Rhinelander, WI · On-site

$17.25 - $22.25/hr

... in-office procedures, and accurately documenting all actions in our electronic medical record. We ... Successful completion of an accredited Medical Assistant program is preferred. * Licensure ...

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The Boyd Group

CSR

Minocqua, WI

$16/hr

Minimum: 1 year experience in a similar role such as administration assistant. * Preferred: 1 year ... Knowledge of general office equipment and basic computer skills as well as good oral and written ...

The Boyd Group

CSR

Minocqua, WI

$16/hr

... assistant. Preferred: 1 year in an auto body or similar work environment including previous ... Knowledge of general office equipment and basic computer skills as well as good oral and written ...

The Boyd Group

CSR

Minocqua, WI · On-site

$16/hr

Minimum: 1 year experience in a similar role such as administration assistant. * Preferred: 1 year ... Knowledge of general office equipment and basic computer skills as well as good oral and written ...

Gerber Collision & Glass

CSR

Minocqua, WI · On-site

$16/hr

Minimum: 1 year experience in a similar role such as administration assistant. * Preferred: 1 year ... Knowledge of general office equipment and basic computer skills as well as good oral and written ...

Gerber Collision & Glass

CSR

Minocqua, WI

$16/hr

Minimum: 1 year experience in a similar role such as administration assistant. * Preferred: 1 year ... Knowledge of general office equipment and basic computer skills as well as good oral and written ...

All JobsOffice Assistant JobsOffice Assistant Jobs in Rhinelander, WI

Office Assistant information

See Rhinelander, WI salary details

$9

$18

$24

How much do office assistant jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for office assistant in Rhinelander, WI is $18.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $20.67 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rhinelander, WI? The most popular types of Office jobs in Rhinelander, WI are:
What job categories do people searching Office Assistant jobs in Rhinelander, WI look for? The top searched job categories for Office Assistant jobs in Rhinelander, WI are:
What cities near Rhinelander, WI are hiring for Office Assistant jobs? Cities near Rhinelander, WI with the most Office Assistant job openings:
Office Assistant jobs near you
Medical Assistant - Northern Region

Medical Assistant - Northern Region

GI Associates

Rhinelander, WI • On-site

$17.25 - $22.25/hr

Full-time

Posted 13 days ago

Job description

As part of our continued growth, GI Associates is excited to add a Medical Assistant to our Northern Region team!
In this role, you will be essential in ensuring a smooth and efficient patient experience by managing check-in, rooming and check-out processes. You will also provide vital support to our providers by educating patients on care plans, preparing and reviewing patient charts, assisting with in-office procedures, and accurately documenting all actions in our electronic medical record.
We are looking for someone who enjoys working independently, takes initiative, and values being part of a collaborative healthcare team!
This position is based primarily at our Rhinelander Clinic and Woodruff outreach clinic, with travel to our Wausau Clinic as needed to support patient care and provider schedules.
Essential Job Functions and Responsibilities
  • Completes the patient rooming and check-out processes. Obtains, documents and/or verifies all required information, including but not limited to reason for visit, past medical history and procedures, allergies, medications, social and family history, demographics, pharmacy, Advance Directive and other required information. After provider visit, schedules patient follow-up appointments and procedures, contacts pharmacies with new and refill prescription orders, assists in referring patient for ancillary services as directed by provider and documents future appointments and procedures.
  • Accurately enter provider's orders using computerized provider order entry (CPOE) for (but not limited to) medication, laboratory, diagnostic imaging orders and procedure orders.
  • Educates patients on care plans, prescribed medications, injections, lab testing and specimen collections, preparation for pre- and post-procedure care, and other related items.
  • Ensures readiness of chart by reviewing and preparing all pertinent patient information prior to patient's office visit with provider, and works with HIM Department to obtain records.
  • Accurately records actions in the electronic medical record to reflect all care given to the patient, observations made about the patient, and the response to treatment or medications by the patient. Assures information required to successfully measure and report care quality measures are properly documented in all encounters and orders.
  • Chaperones and/or assists with procedures, including but not limited to anoscopy, trigger point injections, internal hemorrhoid banding and other procedures within scope of practice.
  • Performs approved CLIA-Waived tests and completes respective initial and annual training, education, and competence.
  • If applicable, communicates post-procedure diagnosis and treatment plan, medication updates, and other related items, consistent with provider request. Properly documents patient interactions and tracks patients to assure follow-up plan is implemented.
  • Maintains exam rooms, including but not limited to stocking with supplies/reading material, cleaning exam rooms using appropriate cleaning methods, rebooting computers, stocking procedure packets, taking laundry/sharps/biohazard waste to medical waste/trash room as needed.
  • Performs clerical duties such as photocopying forms, insurance cards, reports, patient information, labels and faxing or requests faxes as needed by the department or the office. Checks fax log to ensure faxed items have successfully transmitted.
  • Accurately and efficiently manages procedure Recall process and order expiration list per team protocol.
  • Prepare and/or verify paper and electronic orders for physicians' procedures and submit in timely fashion per facility's protocols.
  • Actively supports both Physician and Advanced Practice Provider clinics as assigned and as needed, including outreach clinic (if applicable)
  • Attends and participates regularly in Clinical Forum and other educational forums and, as appropriate, implements the information presented into practice.
  • Performs other duties as assigned.

Minimum Qualifications
  • Education
    • High School diploma or equivalent required.
    • Successful completion of an accredited Medical Assistant program is preferred.
  • Licensure/Certification
    • BLS certification required.
    • Current certification through an approved Medical Assistant credentialing organization or Assessment Based Recognition in Order Entry (ABR-OE) through AAMA is preferred; Certified Medical Assistant (AAMA), Registered Medical Assistant (ARMA), Certified Clinical Medical Assistant (NHA), or other comparable Medical Assistant certification preferred.
  • Experience
    • Minimum of one year of experience as a Medical Assistant highly preferred.

Competencies Required
  • Knowledge
    • Working knowledge of medical terminology.
    • Basic understanding of pharmacology.
  • Skills
    • Possesses interpersonal, communication, and listening skills necessary to deal effectively and courteously with patients, providers, and all staff members.
    • Proficient computer skills working in an Electronic Medical Record (EMR) and Practice Management software.
    • Demonstrates professionalism and respect in all forms of communication and correspondence.
  • Abilities
    • Ability to maintain strict confidentiality of health information.
    • Ability to work in a fast paced, multi-tasking environment and cope with rapidly changing patient care needs.
    • Ability to prepare, gather and document completely, efficiently and accurately in an electronic medical record.

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