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Office Coordinator Jobs in Rhinelander, WI (NOW HIRING)

Steigerwaldt

Accounts Receivable Coordinator

Tomahawk, WI

$20.50 - $26.25/hr

Accounts Receivable Coordinator JOB TYPE: Full-time LOCATION: Tomahawk, WI WHO WE ARE Steigerwaldt ... Our office culture is one that values synergy in the office and in the field. Steigerwaldt creates ...

Hospicecom

Volunteer - Arbor Vitae, WI

Arbor Vitae, WI · On-site

Volunteers work under the direction of the Volunteer Coordinator and other designated staff. Position Specific Responsibilities * Administrative Volunteers: Provide assistance with office functions ...

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Office Coordinator information

See Rhinelander, WI salary details

$11

$20

$28

How much do office coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for office coordinator in Rhinelander, WI is $20.14, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $22.55 per hour, depending on experience, location, and employer.

How does an office coordinator typically interact with different departments within an organization?

An Office Coordinator serves as a central point of contact, regularly collaborating with various departments such as HR, finance, and IT to ensure smooth office operations. This role often involves coordinating meetings, managing supply needs, and relaying important communications between teams. Office Coordinators work closely with department leaders to support logistical needs and may assist in onboarding new employees or organizing company-wide events. Effective communication and adaptability are key, as priorities can shift quickly depending on organizational demands.

What are the key skills and qualifications needed to thrive as an office coordinator, and why are they important?

To thrive as an Office Coordinator, you need excellent organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Strong communication, problem-solving, and interpersonal skills help you manage workflows and collaborate effectively with staff and visitors. These skills ensure smooth daily operations, efficient administrative support, and a positive work environment for the entire team.

What is an office coordinator?

An office coordinator is in charge of general office duties. They organize files and stock supplies, accept mail, create memos, send faxes, and perform other clerical procedures as needed. Office coordinators also speak with customers both face-to-face and over the phone. They typically report to an office manager and schedule appointments, take notes during meetings, and organize travel arrangements. This job requires experience working in an office setting. Additional qualifications for this career include strong communication skills and computer proficiency.

What is the difference between Office Coordinator vs Administrative Assistant?

AspectOffice CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications
Work EnvironmentOffice settings, coordinating multiple departments or teamsOffice settings, supporting specific departments or executives
Employer & Industry UsageCommon in various industries including corporate, healthcare, educationWidely used across industries for administrative support roles
Common Search & Comparison IntentYesYes

While both roles support office operations, an Office Coordinator typically manages broader coordination tasks across departments, whereas an Administrative Assistant focuses on supporting specific individuals or teams with administrative duties. The roles often overlap, but the Office Coordinator usually has a more supervisory or organizational scope.

Is an office coordinator the same as an office manager?

An office coordinator typically handles administrative tasks such as scheduling, communication, and supporting daily office operations. An office manager usually has broader responsibilities, including supervising staff, managing budgets, and overseeing office policies. While both roles require organizational skills, office managers often have more leadership and decision-making duties.
More about Office Coordinator jobs
What are the most commonly searched types of Office jobs in Rhinelander, WI? The most popular types of Office jobs in Rhinelander, WI are:
What cities near Rhinelander, WI are hiring for Office Coordinator jobs? Cities near Rhinelander, WI with the most Office Coordinator job openings:
Office Coordinator jobs near you
Infographic showing various Office Coordinator job openings in Rhinelander, WI as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $41,893 per year, or $20.1 per hour.

Invoicing & Division Coordinator

Steigerwaldt

Tomahawk, WI • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

POSITION: Invoicing & Division Coordinator

JOB TYPE: Full-Time

LOCATION: Tomahawk, Wisconsin


WHO WE ARE

Steigerwaldt Land Services, Inc.,is a full-service resource solution company, offering a wide range of appraisal, analysis, real estate, right-of-way, environmental, and forestry services to our clients in the Lake States region and beyond. Founded in 1957, Steigerwaldt is a third-generation, family owned and operated company with history and experience spanning more than 60 years. Steigerwaldt employs a staff of over 60 people, with offices in Tomahawk and Hayward, Wisconsin; and Marquette, Michigan.


Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth, nurtures your talent, and allows you to take ownership of your career path. A strong sense of brand, culture, and values define our company and our team. Our office culture is one that values synergy in the office and in the field.


Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making, cross-department learning, career path exploration, and hands-on experiences for you to grow your breadth of knowledge.


If this sounds like the supportive, passion-driven, professional environment you will thrive in, please apply to join our team. We are currently seeking a full-time Invoicing & Division Coordinator. This is considered a mid-level position.


WHAT YOU WILL DO

This position resides in our Energy, Infrastructure, and Real Estate Division. The Division Coordinator will support the Division, VP, and company on quality invoicing and account receivable collection and ensure coordination, communication flow, and support for the Division. Responsibilities include, but are not limited to:


  • Client invoice creation, submission, and accounts receivable follow up and payment tracking
  • Division and department invoice forecasting, reporting, and transmittals
  • Assists Doc Manager and VP with client communication, project updates, and product delivery
  • Supports project managers and assists with project processes/tasks
  • Reviewing and proofing quality for final products and deliverables
  • Crafting professional correspondences for product transmittals
  • Assistance coordinating division and cross-division workflow
  • Support file management, storage, and turn over process
  • Completing special assignments by establishing objectives, determining priorities, gaining
    cooperation of others, monitoring progress, problem-solving, and adjusting plans
  • Salesforce lead for Division
  • General document support on Right-of-Way and Appraisal, including administrative tasks to support each department (filing, scanning, binding, formatting, etc.)
  • Division administrative support
  • Other duties as assigned


WHO YOU ARE

You are a supportive and reliable team member that engages in building a great team and work culture. You are driven and motivated to be a part of a successful team and provide high-quality service and results. You show persistence, tenacity, and grit every day, through tough conditions and deadlines with energy and enthusiasm. You are curious and open-minded in exploring solutions and opportunities. You are accountable and a caretaker of resources, people, and company. You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities.


    • Engage in active listening to understand and act on the expectations of peers, supervisors, and clients.
    • Prioritize communication by taking responsibility for continuously seeking and sharing information to best anticipate and meet customer and director needs.
    • Embrace change and can modify behavior and plans to effectively achieve goals. Adaptability, flexibility, and change agility is necessary.
    • Maintain composure and patience in stressful circumstances.
    • A team player who is an ambassador of integrity, respect, curiosity, and flexibility.
    • Has the drive, energy, and initiative to work independently in varied settings, both in the field and with clients and other professionals.
    • An effective problem solver that can identify the root of a problem, provide productive solutions, act decisively, and show good judgement.
    • An individual who uses Steigerwaldt's mission of 'Quality work fast, with honesty and integrity; rooted in our passion for stewardship of resources and relationships.' as a benchmark for decision making and standard of work.


    PREFERRED TRAINING AND SKILLS


    • General accounting and/or invoicing experience
    • Experience with Sage Intacct Accounting Software
    • Strong leadership skills with experience managing teams and overseeing workflow
    • Excellent organizational, communication, and problem-solving skills
    • Proficient in Microsoft Office
    • High attention to detail and commitment to quality assurance
    • A team player who is confident, respectful, curious, flexible, and able to work with other professionals in a growing, successful, and respected business


    WORK ENVIRONMENT

    The position is 100% office work, with potential for office/home hybrid work at a later date.


    COMPENSATION

    Compensation commensurate with experience.


    POSTING DATE

    July 8, 2026. Position will be filled within one to three months. Interviews will be scheduled throughout this time period. Expected start is dependent upon candidate availability. Please note that these positions may be filled sooner, as there is flexibility in the start date.


    CONTACT

    For any hiring questions, please reach out to Travis Polinske attravis.polinske@steigerwaldt.comor 715-409-8535


    Steigerwaldt is an equal opportunity employer. We encourage all women, minorities, veterans, and individuals with disabilities to apply.

    Apply