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Office Assistant Secretary Jobs in Reston, VA (NOW HIRING)

Kaiva Tech

Special Assistant

Washington, DC · On-site

Receives schedules, directs, and responds to telephone calls coming into the office, referring to the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, and ...

Kaiva Tech

Special Assistant

Washington, DC · On-site

Receives schedules, directs, and responds to telephone calls coming into the office, referring to the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, and ...

Kaiva Tech

Special Assistant

Washington, DC · On-site

Receives schedules, directs, and responds to telephone calls coming into the office, referring to the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, and ...

RWD Consulting

Administrative Assistant

Washington, DC

$20.50 - $27.50/hr

Manage the Assistant Secretary's travel, sensitive correspondence flow, changing schedules, senior-level visitors and fast paced multiple office complexities in a highly visible office environment.

SPS Consulting LLC

Office Assistant

Rockville, MD · On-site

$17 - $22.50/hr

Secretary Department: Department of Health and Human Services (DHHS) Location: 8630 Fenton Street ... This role provides administrative and office support to ensure the efficient operation of the HSS ...

SPS Consulting

Office Assistant

Rockville, MD · On-site

$17 - $22.50/hr

Secretary SPS Consulting is seeking a dedicated and detail-oriented Secretary to support the Department of Health and Human Services (DHHS). This role provides administrative and office support to ...

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Office Assistant Secretary information

See Reston, VA salary details

$11

$26

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How much do office assistant secretary jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for office assistant secretary in Reston, VA is $26.33, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $27.74 per hour, depending on experience, location, and employer.

What does an Office Assistant Secretary do?

An Office Assistant Secretary provides administrative and clerical support to ensure smooth operations within an office. Typical duties include answering phones, managing schedules, handling correspondence, organizing files, and assisting with data entry. They may also help prepare documents, arrange meetings, and support other staff as needed. Their role is essential for maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as an Office Assistant Secretary, and why are they important?

To thrive as an Office Assistant Secretary, you need strong organizational skills, attention to detail, and proficiency in office procedures, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Excellent communication, time management, and multitasking abilities help you stand out in this role. These skills ensure efficient office operations, effective information flow, and reliable administrative support for the entire team.

What does an assistant secretary do?

An assistant secretary supports an organization or department by handling administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often use office software and may coordinate communication between staff and clients to ensure smooth operations.

What qualifications do you need to be an office assistant?

To be an office assistant, candidates typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with office software like Microsoft Office is often required. Some positions may prefer previous administrative experience or certifications in office administration.

How much is an office assistant's salary?

The average salary for an office assistant varies by location and experience but typically ranges from $25,000 to $40,000 per year. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries often include benefits such as paid time off and health insurance.

What is the difference between Office Assistant Secretary vs Office Clerk?

AspectOffice Assistant SecretaryOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settingsVarious office environments, including retail and government
Job ResponsibilitiesHandling correspondence, scheduling, administrative supportData entry, filing, basic clerical tasks
Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across multiple industries

While both roles involve clerical tasks, the Office Assistant Secretary typically handles more administrative and communication duties, often requiring some certification or experience. The Office Clerk focuses on basic clerical work like data entry and filing. Both positions are essential for smooth office operations but differ in scope and responsibilities.

Is an office assistant the same as a secretary?

An office assistant and a secretary are related roles but have different responsibilities. A secretary typically handles administrative tasks like scheduling and correspondence, while an office assistant may perform a broader range of clerical and support duties. Both roles often require good organizational skills and familiarity with office software.

How does an Office Assistant Secretary typically support team communication and collaboration across departments?

An Office Assistant Secretary plays a vital role in facilitating effective communication by managing correspondence, scheduling meetings, and ensuring that information is accurately relayed between departments. They often coordinate with various teams to arrange appointments, prepare meeting agendas, and distribute important documents, helping to keep everyone aligned and informed. This position requires strong organizational skills and attention to detail, as well as the ability to interact professionally with staff at all levels. By streamlining administrative processes, Office Assistant Secretaries help teams collaborate more efficiently and focus on their core responsibilities.
What are popular job titles related to Office Assistant Secretary jobs in Reston, VA? For Office Assistant Secretary jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Office Assistant Secretary jobs in Reston, VA look for? The top searched job categories for Office Assistant Secretary jobs in Reston, VA are:
What cities near Reston, VA are hiring for Office Assistant Secretary jobs? Cities near Reston, VA with the most Office Assistant Secretary job openings:
Office Assistant Secretary jobs near you
Infographic showing various Office Assistant Secretary job openings in Reston, VA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $54,767 per year, or $26.3 per hour.

Special Assistant

Kaiva Tech

Washington, DC • On-site

Full-time

Re-posted yesterday

Job description

Kaiva Tech, LLC is seeking a Special Assistant in Washington, DC

Department: Operations

Location: On-Site Washington, DC

Schedule: Monday – Friday, Full-time, 40 hours per week

FLSA Status: Exempt

Clearance: SECRET Required

Position Summary

Perform secretarial duties in support of the Assistant Secretary and other senior Department of State (DoS) Consular Affairs (CA) bureau officials by performing senior level secretarial/staff support duties.

Essential Duties and Responsibilities

  • Receives schedules, directs, and responds to telephone calls coming into the office, referring to the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, and other senior officials, those calls, which in his/her judgment cannot or should be referred to others or handled by him/herself. Make available as necessary information to which the Assistant Secretary and other senior CA officials may wish to provide.
  • Maintains the schedule for the Assistant Secretary, Principal Deputy Assistant Secretary, and other senior CA officials, arranging, referring to other officials, or rescheduling appointments as deemed necessary. In this connection, the incumbent handles all requests for meetings, speaking engagements, and appointments, decides the distribution of time for the senior official(s) to which he/she is currently assigned, prepares or requests preparation of briefing memorandum indicating purpose of appointments and background data. Arranges for oral briefings by appropriate officers; and discussions with officials invited to meetings called by senior CA officials the subject of the meetings in order that they will be properly informed and provided with necessary information.
  • At the direction of the Assistant Secretary, ensures that proposals and orders are directed at the proper offices for implementation action. Works with the Chief of Staff and Staff Assistants to track assignments, programs, and schedules.
  • Performs a variety of administrative and office management tasks to support the smooth flow of information and tasks through the CA Front Office and across the Bureau; devise and install procedures and practices to coordinate and control the flow of information to and from the office. Distribute taskers that flow into the office. Resolve administrative bottlenecks and correct deficiencies to streamline the flow of information and improve the efficiency and effectiveness of routing information and taskers in the Front Office.
  • Serves as a liaison between the CA Front Office and counterparts in the Executive Secretariat Staff, Office of the Secretary, Office of the Deputy Secretary, Offices of the Under Secretaries, and the Front Offices of multiple policy bureaus. Corresponds with external partners in other U.S. Government agencies, private sector companies, and foreign governments on logistical topics. Brings urgent items to the attention of CA or the detailed office leadership.
  • Ensures Front Office staff are advised of pertinent and time-critical information of interest to the A/S and PDAS.
  • Serves as a liaison between Front Office leadership and all bureau colleagues – as well as other officials in the Department outside the bureau – to transmit and interpret instructions and inquiries in both directions.
  • Makes and acknowledges various social engagements, which are a part of the official responsibility of the Assistant Secretary, Principal Deputy Assistant Secretary, and other senior CA officials.
  • Makes travel arrangements – often highly complex and last minute - including scheduling of appointments, hotel reservations, passports, visas, and travel advances, as necessary for the Assistant Secretary and Principal Deputy Assistant Secretary, and other CA Front Office officials as needed. Upon return of traveler, prepares vouchers from receipts, notes, and incumbent's knowledge of arrangements.
  • Serves in a liaison capacity between the Assistant Secretary, Principal Deputy Assistant Secretary, and other senior CA officials and their staff and other offices in the Department. Assures that colleagues are fully informed on the plans and commitments of senior CA officials as well as cognizant of the status of matters under discussion or consideration.
  • Ensures that senior CA leadership is kept continually informed of activities for which his/her subordinates are responsible. Transmit and interpret instructions from the Assistant Secretary or Principal Deputy Assistant Secretary to members of his/her staff and other officials in the Department.
  • As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.
  • Make and transcribe notes taken during meetings as required.
  • Responsible for carrying out special assignments for senior CA officials, which require a high degree of tact and diplomacy and comprehensive knowledge of the views of various senior officials.
  • Prepares correspondence, telegrams, and memoranda for the Assistant Secretary and other senior CA officials, and ensures that briefing papers and reports all conform to style and format guidelines established by the Department's Executive Secretariat
  • Has a comprehensive knowledge of Government Travel authorization application (E2 Travel Solutions). Drafts/prepares travel authorizations on behalf of supervisor or staff member who is traveling. Prepare travel authorizations for staff members as requested based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI&E costs, taxi, hotel costs etc; prepares travel authorization request. Upon completion of trip, assists traveler in preparing electronic travel vouchers. Follows up with travelers to ensure all expense documents have been submitted and on time (i.e. within 30 days).

Mail, Correspondence and Reports

  • Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate offices for action. Composes replies for his/her own signature when appropriate. Exercises judgment in presenting material to the Assistant Secretary or other senior CA officials that he/she has special interest or which for reasons of special confidential consideration is not reviewed by any member of the immediate staff. Composes correspondence for signature by the Assistant Secretary and other senior CA officials.
  • Processes/reviews all incoming and outgoing letters, memos and related correspondence. Prepares reports, memoranda and other forms of written communication. Composes and edits letters, reports and general office memoranda for publication/distribution on behalf of the Assistant Secretary or other senior CA officials or senior level officer.
  • In the absence of the relevant senior CA official, maintains a file of correspondence and events of which the Assistant Secretary or Principal Deputy Assistant Secretary should know about and upon his or her return. Brings such matters to their attention.
  • Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer applications. Operation and knowledge of Microsoft applications, including Word, Excel, and related computer-based programs operations.
  • Ability to work under pressure and tight or short deadlines.
  • Make and transcribe notes taken during meetings as required.
  • Responsible for carrying out special assignments for the Assistant Secretary, Principal Deputy Assistant Secretaries, and other senior CA officials which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the CA leadership.
  • Maintains office files. Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.
  • Performs duties as assigned by the Assistant Secretary related to the general function, logistics, and flow of paper through the Front Office.

Knowledge and Critical Skills

  • Must be a US citizen with a valid US passport
  • Possess a minimum a SECRET clearance; Top Secret Preferred
  • Excellent knowledge of Department of State operations and overall special assistant experience.
  • Excellent written and verbal communication skills, including drafting and editing executive-level correspondence, memoranda, briefing materials, and reports.
  • Demonstrated experience supporting senior executive/front office leadership in a high-tempo government environment.
  • Working knowledge of personal computers and general administrative practices.

Education & Work Experience

  • Bachelor's degree required; Master's degree preferred
  • 8+ years of experience in supporting executive leadership
  • Experience performing duties comparable in complexity and responsibility to the GS-14/15 level.
  • Demonstrated expertise in coordinating executive level travel and managing executive calendars.

Work Environment

Employee will primarily work on-site in Washington, DC in collaboration with federal and contractor teams.

Physical Demands

The employee must be able to operate standard office equipment, work on a computer for extended periods, and communicate effectively in a in-office environment. Reasonable accommodations will be made as required by the Americans with Disabilities Act (ADA).


Job Posted by ApplicantPro