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Office Assistant Scheduler Jobs (NOW HIRING)

Johns Hopkins University

Office Assistant

Baltimore, MD · On-site

$20/hr

Maintain calendar and schedule appointments and meetings. * Complete various requests for office supplies and equipment. * Assist with preparation of correspondence, manuscripts, and grant proposals.

Zortech Solutions

Office Assistant

$17.25 - $22.50/hr

... candidate if volumes permit Work Schedule: Work hours: 7:30-4:30 pm M-F Office Assistant ... responsible for the processing and scanning of incoming and outgoing mail operations

DBD Staffing

Office Assistant

Altoona, PA · On-site

$16.50 - $21.75/hr

This part-time position has potential to be full-time. Current schedule is approximately 30 hours a ... Office Assistant role the company does offer: · Health, Dental & Vision Insurance coverage is ...

Horizon Point Marketing

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications: * Strong organizational and ...

Sparkbit 360

Office Assistant

Cincinnati, OH · On-site

$16 - $21/hr

Office Assistant At Sparkbit 360, we believe that every brand has a story worth sharing, a message ... Coordinate schedules, appointments, and meetings for staff members. * Handle incoming calls, emails ...

Dessurt Corp

Office Asssistant

Bronx, NY · On-site

$30K - $40K/yr

On-site Office Assistant Job Summary We're looking for a friendly and reliable Office Assistant to ... Help schedule meetings and keep calendars organized. * Support the office team with day-to-day ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$13.50/hr

Requisition ID req37272 Working Title Office Assistant Pay $13.50 Hourly Campus Main - Albuquerque ... Please include resume, cover letter, copy of work study award and Fall 2026 class schedule. The ...

Alphabe Insight Inc

Office Assistant

Austin, TX · On-site

$16.50 - $21.75/hr

Schedule appointments, meetings, and maintain the office calendar * Assist with the preparation and distribution of documents, reports, and presentations * Maintain office supplies inventory and ...

Ocean Dental

Office Assistant

Corpus Christi, TX · On-site

$13.75 - $18.25/hr

Office Assistant Hot Job Corpus Christi Clinic - Corpus Christi, TX 78416 Description Performs all front office duties including greeting patients, answer phones, schedule appointments, compile and ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$13.50/hr

Requisition ID req37272 Working Title Office Assistant Pay $13.50 Hourly Campus Main - Albuquerque ... Please include resume, cover letter, copy of work study award and Fall 2026 class schedule. The ...

Johns Hopkins University

Office Assistant

Baltimore, MD · On-site

$20/hr

Maintain calendar and schedule appointments and meetings. * Complete various requests for office supplies and equipment. * Assist with preparation of correspondence, manuscripts, and grant proposals.

Acadia Healthcare

Office Assistant

Orefield, PA · On-site

$15.75 - $20.50/hr

Office Assistant Part-Time Hours: Monday-Friday 5:30 AM-10:00 AM Our Benefits: * Semi-Annual Bonus ... Experience with billing processes, patient check-in, and appointment scheduling * Proficient with ...

Acadia Healthcare

Office Assistant

Orefield, PA · On-site

$15.75 - $20.50/hr

Office Assistant Part-Time Hours: Monday-Friday 5:30 AM-10:00 AM Our Benefits: * Semi-Annual Bonus ... Experience with billing processes, patient check-in, and appointment scheduling * Proficient with ...

BH Garage Door

Office Assistant

Franklin Park, IL · On-site

As an Office Assistant at BH Garage Door, you will play a crucial role in ensuring our operations ... Coordinate and dispatch jobs to service technicians, ensuring efficient scheduling and ...

Care From My Heart

Office Assistant

Monroeville, PA

$15 - $25/hr

... scheduling and material distribution. - Handling staff schedule, patient admission, and patient ... office assistant or in a related role. - Proficient in online data entry. - Excellent ...

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Office Assistant Scheduler information

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$11

$19

$28

How much do office assistant scheduler jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for office assistant scheduler in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What is an office assistant scheduler?

Office Assistant Schedulers are administrative professionals responsible for managing schedules, appointments, and calendars within an organization. They coordinate meetings, handle booking requests, and ensure that all scheduling conflicts are resolved. In addition to these core tasks, they often assist with general office duties such as answering phones, maintaining records, and supporting staff with various clerical tasks. Their organizational skills help keep office operations running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an office assistant scheduler, and why are they important?

To thrive as an Office Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in managing calendars and appointments, often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or specialized booking systems) is typically required. Excellent communication, time management, and multitasking abilities help you interact effectively with staff and clients while handling shifting priorities. These skills ensure smooth office operations, minimize scheduling conflicts, and contribute to overall workplace efficiency.

What are some common challenges faced by office assistant schedulers, and how can they be managed effectively?

Office Assistant Schedulers often face the challenge of managing multiple calendars and last-minute scheduling changes. Balancing conflicting priorities, coordinating meetings across departments, and handling urgent requests require strong organizational and communication skills. Utilizing digital scheduling tools, setting clear expectations with team members, and maintaining up-to-date records can help manage these challenges effectively. Regular check-ins with supervisors and proactive communication are key to ensuring smooth operations.

What is the difference between Office Assistant Scheduler vs Office Clerk?

AspectOffice Assistant SchedulerOffice Clerk
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling administrative tasks like filing, data entry, and document management
Required SkillsScheduling software, organization, communicationData entry, record keeping, basic office software
Work EnvironmentFront desk, administrative officesClerical areas, reception, administrative support
CertificationsNone typically required, some familiarity with scheduling toolsNone typically required

While both roles support office operations, the Office Assistant Scheduler primarily manages scheduling and calendar coordination, whereas the Office Clerk handles general administrative and clerical tasks. The Scheduler focuses on appointment management, often requiring familiarity with scheduling software, while the Clerk performs routine office duties. Both roles are essential for smooth office functioning but differ in daily responsibilities and skill sets.

What qualifications do I need to be an Office Assistant Scheduler?

To be an Office Assistant Scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with office software like Microsoft Office, and good communication abilities are important; some roles may also require experience in scheduling or administrative tasks.

What cities are hiring for Office Assistant Scheduler jobs?

Cities with the most Office Assistant Scheduler job openings:

What are the most commonly searched types of Office Scheduler jobs?

The most popular types of Office Scheduler jobs are:

What states have the most Office Assistant Scheduler jobs?

States with the most job openings for Office Assistant Scheduler jobs include:

What are popular job titles related to Office Assistant Scheduler jobs?

For Office Assistant Scheduler jobs, the most frequently searched job titles are:

Office Assistant Scheduler jobs near you
Infographic showing various Office Assistant Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Office Assistant

Baltimore, MD • On-site

Johns Hopkins University
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about Johns Hopkins Universityexternal

$20/hr

Other

Posted 5 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

Job description

Office Assistant

This part-time position supports the Johns Hopkins University Alumni Signature Events Team in planning and executing Alumni Weekend, Young Alumni Weekend, Annual Golf Outing, Alumni Council's leadership weekend, etc. The role assists with event preparation, logistics, and on-site support, with some evening and weekend hours required.

The Office Assistant provides general clerical and administrative support to the assigned office or department.

Specific Duties & Responsibilities:

  • Maintain calendar and schedule appointments and meetings.
  • Complete various requests for office supplies and equipment.
  • Assist with preparation of correspondence, manuscripts, and grant proposals.
  • Type, format, edit, and proof materials and communications.
  • Support the coordination and execution of special events.
  • Make routine travel and hotel accommodations.
  • Organize and maintain paper and electronic files.
  • Perform data entry.
  • Open, sort and screen mail.
  • Support and organize various office activities and/or priorities.
  • Collect documents and scan physical documents into digital formats.
  • Resolve inquiries and advise on university procedures as needed.
  • Greet and assist visitors and customers.
  • Answer telephone, screen and assist callers, and relay messages.
  • Other duties as assigned.

In addition to the duties listed above, the Office Assistant will:

  • Assist with Alumni Weekend event setup, breakdown, and on-site operations, including registration areas, signage placement, and guest flow support.
  • Support event logistics by preparing materials such as name badges, attendee packets, and check-in lists.
  • Help monitor event spaces during programs to address real-time needs and escalate issues to the Signature Events Team as needed.
  • Provide front-line customer service to alumni, guests, and campus partners by answering questions and directing attendees throughout the weekend.
Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Six months of related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications

Event Planning and Logistics Skills

  • Experience coordinating event preparation, managing logistics, and providing on-site event support.
  • Ability to organize multiple tasks, pay close attention to detail, and work effectively during evenings and weekends as needed.

Microsoft Office Applications (especially Excel and Outlook)

  • Proficiency with Microsoft Excel for tracking event details, attendee lists, budgets, or schedules.
  • Proficiency with Microsoft Outlook for managing calendars, coordinating meetings, and communicating with team members and event participants.
  • Strong communication and customer service skills.
  • Ability to assist with physical event setup and breakdown, including lifting and carrying materials.

Classified Title: Office Assistant Job Posting Title (Working Title): Office Assistant Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: Minimum: $31,395 - Maximum: $50,505 (targeted salary: $20 per hour; commensurate with experience) Employee group: Casual / On Call Schedule: 20 Hours Per Week FLSA Status: Non-Exempt Location: Mount Washington Campus Department name: 10001644-Human Resources Personnel area: University Administration

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About Johns Hopkins University

Sourced by ZipRecruiter

Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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