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Office Assistant Scheduler Jobs (NOW HIRING)

Chapman University

Lead Office Assistant

Orange, CA · On-site

$17.40/hr

... Office Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this ... Orange Approved Supervisor Ellis Pearson Supervisor Email ellpearson@chapman.edu Scheduling Please ...

New

Crown Staffing LLC

Office Assistant

Fairfield, OH · On-site

$18 - $20/hr

Office Assistant Job Details Schedule : Part-Time Pay Rate: $18.00-$20.00/hour Location : Fairfield, OH Office Assistant Requirements/Qualifications * High School Diploma or GED required * Previous ...

Jones Commercial Interiors

Office Assistant

Dallas, TX · On-site

$38K/yr

Office Assistant Opportunity Jones Commercial Interiors is currently hiring for an Office Assistant ... Flexible schedule * Health insurance * Health savings account * Life insurance * Paid time off

Infinity Dental

Be Seen First

Dental Office Assistant

Columbus, OH · On-site

$20 - $25/hr

Dental Front Office Assistant Schedule: Tues-Thurs, 6:30 AM-3:00 PM (Potential Monday add‐on) Benefits: 401(k) with up to 3% match, supportive team culture, patient‐first environment About Us We ...

Verstela

Office Assistant

Mooresville, IN

$16/hr

Work with team members to support daily office operations Schedule * Day Shift * Monday through Friday, 8:00 a.m. to 5:00 p.m. Pay * $16.00 per hour Office Assistant Requirements * Computer ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

Office Assistant ID: 9940 Location: Moody Description High Tide Oil Company, Inc. is currently ... driver scheduling and driver hours in accordance with FMCSA & DOT * Accurate filing and ...

Crown Staffing LLC

Office Assistant

Lebanon, OH · On-site

$16 - $18/hr

Office Assistant / Order Processing Clerk Job Details Schedule : Monday-Friday, 10:00 AM-2:00 PM Pay Rate : $16.00-$18.00/hr (Based on Experience) Location : Lebanon, OH Office Assistant / Order ...

New

Bellevue GEICO Local Office

Office Assistant

Bellevue, WA · On-site

$17 - $19/hr

Bellevue GEICO Local Office is looking for an Entry-Level Office Assistant to join our team ... Schedule appointments and assist with customer follow-up. * Provide friendly, professional service ...

Nexxaworks

Office Assistant

Columbus, OH · On-site

$15.75 - $20.50/hr

Schedule and coordinate appointments, meetings, and conferences. * Maintain office supply inventory and reorder supplies as needed. * Assist in preparing reports, presentations, and other documents.

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Office Assistant Scheduler information

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How much do office assistant scheduler jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for office assistant scheduler in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What is an office assistant scheduler?

Office Assistant Schedulers are administrative professionals responsible for managing schedules, appointments, and calendars within an organization. They coordinate meetings, handle booking requests, and ensure that all scheduling conflicts are resolved. In addition to these core tasks, they often assist with general office duties such as answering phones, maintaining records, and supporting staff with various clerical tasks. Their organizational skills help keep office operations running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an office assistant scheduler, and why are they important?

To thrive as an Office Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in managing calendars and appointments, often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or specialized booking systems) is typically required. Excellent communication, time management, and multitasking abilities help you interact effectively with staff and clients while handling shifting priorities. These skills ensure smooth office operations, minimize scheduling conflicts, and contribute to overall workplace efficiency.

What are some common challenges faced by office assistant schedulers, and how can they be managed effectively?

Office Assistant Schedulers often face the challenge of managing multiple calendars and last-minute scheduling changes. Balancing conflicting priorities, coordinating meetings across departments, and handling urgent requests require strong organizational and communication skills. Utilizing digital scheduling tools, setting clear expectations with team members, and maintaining up-to-date records can help manage these challenges effectively. Regular check-ins with supervisors and proactive communication are key to ensuring smooth operations.

What is the difference between Office Assistant Scheduler vs Office Clerk?

AspectOffice Assistant SchedulerOffice Clerk
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling administrative tasks like filing, data entry, and document management
Required SkillsScheduling software, organization, communicationData entry, record keeping, basic office software
Work EnvironmentFront desk, administrative officesClerical areas, reception, administrative support
CertificationsNone typically required, some familiarity with scheduling toolsNone typically required

While both roles support office operations, the Office Assistant Scheduler primarily manages scheduling and calendar coordination, whereas the Office Clerk handles general administrative and clerical tasks. The Scheduler focuses on appointment management, often requiring familiarity with scheduling software, while the Clerk performs routine office duties. Both roles are essential for smooth office functioning but differ in daily responsibilities and skill sets.

What qualifications do I need to be an Office Assistant Scheduler?

To be an Office Assistant Scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with office software like Microsoft Office, and good communication abilities are important; some roles may also require experience in scheduling or administrative tasks.

What cities are hiring for Office Assistant Scheduler jobs?

Cities with the most Office Assistant Scheduler job openings:

What are the most commonly searched types of Office Scheduler jobs?

The most popular types of Office Scheduler jobs are:

What states have the most Office Assistant Scheduler jobs?

States with the most job openings for Office Assistant Scheduler jobs include:

What are popular job titles related to Office Assistant Scheduler jobs?

For Office Assistant Scheduler jobs, the most frequently searched job titles are:

Office Assistant Scheduler jobs near you
Infographic showing various Office Assistant Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Lead Office Assistant

Orange, CA • On-site

Chapman University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Chapman Universityexternal

$17.40/hr

Full-time

Posted 2 days ago

New

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/41069
Job Number
SE236624
Position Information
Department or Unit Name
Residence Life
Position Headcount
1
Position Title
Lead Office Assistant
Academic Year
Academic Year 2026-2027
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$17.40 - $17.40
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Ellis Pearson
Supervisor Email
ellpearson@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
08/24/2026
Projected End Date
05/23/2027
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
Provide general operational and administrative support for the Residence Life and First-Year Experience Office by assisting with the recruitment, scheduling, training, and supervision of Office Assistants. Serve as a resource for Office Assistant staff, facilitate communication and professional development initiatives, coordinate administrative projects, and support the efficient operation of Residence Life and Student Development services. Collaborate with departmental staff to manage daily operations, monitor project progress, maintain organized work environments, and ensure the successful completion of departmental initiatives.
Responsibilities
  • Assist with the hiring of Office Assistants.
  • Facilitate Office Assistant development by coordinating meetings, creating and distributing newsletters, and sending informational communications as needed.
  • Collect Office Assistant availability and class schedules and develop Office Assistant schedules for each academic term.
  • Meet regularly with the Administrative Assistant to discuss Office Assistant staff concerns, policy and procedure questions, project updates, and weekly assignments.
  • Monitor and maintain the organization and cleanliness of the Central and RSD areas, with a focus on Office Assistant workspaces.
  • Collaborate with the Administrative Assistant to manage and track the progress of large-scale projects, including:
    • Archiving student files at the end of each semester.
    • Supporting check-in day activities at the beginning of the fall semester.
    • Conducting file audits.
  • Perform other duties as assigned.

Required Qualifications
  • Minimum of one year of experience serving as an Office Assistant.
  • Strong knowledge of and familiarity with Residence Life policies, procedures, and office operations.
  • Demonstrated ability to work independently and take initiative in a leadership role.
  • Strong organizational and time-management skills.
  • Effective written and verbal communication skills.
  • Ability to maintain professionalism when interacting with students, staff, and campus partners.

Desired Qualifications
  • Strong interpersonal and communication skills, with the ability to interact effectively with students, staff, and campus partners.
  • Ability to think quickly and respond appropriately in a fast-paced environment.
  • Demonstrated ability to work collaboratively as part of a team.
  • Strong problem-solving skills and a proactive approach to completing tasks.

Special Instructions to Applicants
Budget Information
Is Federal work-study required?
With or Without FWS

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