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Administrative Assistant Scheduler Jobs (NOW HIRING)

SOC

Administrative Assistant/Scheduler

Chantilly, VA · On-site

$17.50 - $23.75/hr

Must be able to assist the Shift Supervisor in accounting for all assigned weapons, radios, optics ... S. Government to create an accurate schedule that provides maximum support for missions and ...

Cheer Ltd

Administrative Assistant La Jolla

San Diego, CA · On-site

$19 - $25.75/hr

Administrative Assistant Are you looking to make a POSITIVE IMPACT helping older adults? Do you ... In addition, this individual may assist Scheduler with matchmaking (clients with the perfect ...

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Administrative Assistant Scheduler information

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How much do administrative assistant scheduler jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for administrative assistant scheduler in the United States is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is an administrative assistant scheduler?

Administrative Assistant Schedulers are professionals responsible for managing and organizing schedules, appointments, and meetings for individuals or teams within an organization. They handle calendar management, coordinate logistics, send reminders, and ensure that all scheduling conflicts are resolved efficiently. In addition, they may assist with general administrative tasks such as answering phones, responding to emails, and maintaining records. Their role is vital in helping organizations run smoothly and ensuring that leaders and staff are where they need to be, when they need to be there.

How does an administrative assistant scheduler typically collaborate with other departments to ensure smooth scheduling operations?

Administrative Assistant Schedulers regularly coordinate with various departments, such as human resources, management, and specialized teams, to balance priorities and avoid scheduling conflicts. This collaboration often involves managing shared calendars, confirming attendee availability, and addressing last-minute changes by communicating promptly with all parties involved. The role requires strong interpersonal skills and adaptability, as you'll frequently handle requests from multiple stakeholders and must ensure that meetings and appointments are scheduled efficiently. Open communication and proactive problem-solving are essential to supporting seamless daily operations.

What are the key skills and qualifications needed to thrive as an administrative assistant scheduler, and why are they important?

To thrive as an Administrative Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or specialized scheduling platforms) and basic office tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate effectively and handle shifting priorities. These skills ensure seamless operations, minimize scheduling conflicts, and support team productivity in fast-paced office environments.

What is the difference between Administrative Assistant Scheduler vs Administrative Assistant?

AspectAdministrative Assistant SchedulerAdministrative Assistant
Primary RoleFocuses on scheduling appointments, meetings, and managing calendarsHandles a variety of administrative tasks like correspondence, data entry, and office support
Required SkillsCalendar management, time coordination, basic office softwareCommunication, organization, multitasking
Work EnvironmentOffice settings, healthcare, corporate, or educational institutionsSimilar office environments across industries
CertificationsTypically no formal certification required, but familiarity with scheduling software helpsGenerally no certification needed

While both roles support administrative functions, the Administrative Assistant Scheduler specializes in managing schedules and appointments, whereas the Administrative Assistant handles broader office tasks. Understanding these differences helps employers and job seekers target the right skills and responsibilities for each position.

What skills are needed to be an administrative assistant scheduler?

An administrative assistant scheduler needs strong organizational and time management skills to coordinate appointments and manage calendars effectively. Excellent communication, attention to detail, proficiency with scheduling software, and the ability to multitask are essential for success in this role.

What cities are hiring for Administrative Assistant Scheduler jobs?

Cities with the most Administrative Assistant Scheduler job openings:

What states have the most Administrative Assistant Scheduler jobs?

States with the most job openings for Administrative Assistant Scheduler jobs include:

What are popular job titles related to Administrative Assistant Scheduler jobs?

For Administrative Assistant Scheduler jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Scheduler job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,474 per year, or $19.9 per hour.

Administrative Assistant/Scheduler

Oshkosh, WI • On-site

Eden Senior Care
Health Care and Social Assistance • 11 - 50 employees
Learn more about Eden Senior Careexternal

$16.75 - $22.75/hr

Full-time

PTO

Re-posted 9 days ago

Job description

Eden Senior Care, founded in 2016, is a growing healthcare management company focused on managing and operating Skilled Nursing, Rehabilitation, and Assisted Living communities across Minnesota, Wisconsin, Illinois, Ohio, Pennsylvania, Indiana, and Alabama. Our mission is to support the success of each community by providing strong leadership, corporate support, and the resources needed to deliver exceptional care. We value our employees and are committed to creating a positive environment for both our team members and the residents we serve.

Eden Vista Oshkosh, part of the Eden Senior Care Network, is seeking a Full-Time Administrative Assistant/Scheduler to join our team.

Position: Administrative Assistant/Scheduler

  • 8 AM to 4 PM, Mondsys to Fridays
  • Occasional weekends and holidays
  • Experience in front desk/reception/administrative task and scheduling is PREFFERED.

Job Responsibilities:

  • Oversees end-to-end staffing operations, ensuring workforce needs are consistently met
  • Coordinates with recruiting agencies and leads hiring efforts to fill vacancies efficiently
  • Supports candidate screening, onboarding, and post-hire processes (e.g., relocation, documentation)
  • Plans and executes employee orientation and training programs
  • Develops and manages staff schedules, including shift allocation and 24-hour staffing coverage
  • Maintains timekeeping, attendance tracking, and reviews PTO/vacation requests
  • Partners with payroll to ensure accurate compensation and compliance with policies and regulations
  • Prepares and submits reports on staffing operations and performance metrics
  • Utilizes scheduling systems to create, update, and manage master schedules and daily staffing sheets
  • Ensures adequate staffing coverage in advance, particularly for skilled nursing facility operations
  • Monitors attendance and supports progressive disciplinary processes for excessive absences/tardiness
  • Composes confidential correspondence and prepares administrative and technical materials for leadership
  • Coordinates development, distribution, and implementation of policies and procedures (personnel, resident care, manuals, job descriptions)
  • Maintains strong cross-department collaboration to support smooth facility operations
  • Manages internal mail distribution for staff and residents
  • Safeguards confidentiality of resident, administrative, and corporate information
  • Assists with accounts payable and resident trust functions in coordination with the business office
  • Serves as a primary point of contact for calls, visitors, families, and stakeholders, ensuring proper routing and support