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How much do office assistant 1 jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for office assistant 1 in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is an Office Assistant 1?

Office Assistant 1 positions are entry-level administrative roles typically found in offices within government, education, healthcare, and private sector organizations. Their main responsibilities include tasks such as answering phones, filing documents, data entry, sorting mail, and providing general clerical support to other staff members. Office Assistant 1 roles require strong organizational skills, attention to detail, and basic computer proficiency. These positions often serve as a starting point for those seeking to advance in administrative or office management careers.

What are the key skills and qualifications needed to thrive as an Office Assistant 1?

To thrive as an Office Assistant 1, you need strong organizational abilities, basic computer proficiency, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and common office equipment is typically required. Excellent communication, attention to detail, and a professional attitude are vital soft skills in this role. These skills and qualities are crucial for efficiently supporting office operations, ensuring accurate record-keeping, and contributing to a productive work environment.

What are some typical challenges an Office Assistant 1 might face in a fast-paced office environment?

Office Assistant 1s often encounter challenges such as managing multiple tasks simultaneously, handling frequent interruptions, and prioritizing competing demands from different team members. Staying organized and maintaining attention to detail are essential, especially when processing documents or scheduling meetings. Strong communication skills help in clarifying instructions and collaborating effectively with supervisors and other staff, ensuring smooth daily operations.

What is the difference between Office Assistant 1 vs Office Assistant 2?

AspectOffice Assistant 1Office Assistant 2
Required CredentialsHigh school diploma or equivalentHigh school diploma or equivalent, some roles may prefer additional certifications
Work EnvironmentClerical office setting, routine tasksSimilar office environment, may involve more complex administrative duties
Employer & Industry UsageCommon in various industries for entry-level supportOften a step above entry-level, with increased responsibilities
Search & Comparison IntentYesYes

Office Assistant 1 typically involves basic clerical tasks in an office setting, requiring minimal experience. Office Assistant 2 usually indicates a higher level of responsibility or experience, often involving more complex administrative duties. The main difference lies in the scope of tasks and experience level expected.

How to become an office assistant 1 with no experience?

To become an Office Assistant 1 with no experience, focus on developing basic administrative skills such as data entry, organization, and communication. Gaining familiarity with office software like Microsoft Office or Google Workspace and demonstrating a willingness to learn can improve your chances; some positions may also require a high school diploma or equivalent.

What does an office assistant do?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily operations.
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Office Assistant 1 jobs near you
Infographic showing various Office Assistant 1 job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Office Assistant 1 (Keyboarding)

Buffalo, NY • On-site

SUNY Buffalo State University
See more jobs at SUNY Buffalo State Universityexternal

$17.35/hr

Full-time, Part-time

Re-posted 20 days ago

Job description

Posting Details
Position Information
About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Posting Date
04/01/2025
Department
Human Resource Management Office
Line Number
temporary service
Budget Title
Office Assistant 1 (Keyboarding)
Rank/Grade
SG-6
FTE
Full-Time
FLSA
Non-Exempt
Negotiating Unit
CSEA
Appointment Type
Temporary
Jurisdictional Class
Competitive (0)
Shift Hours
Hours will vary based on operational needs.
Department Operating Needs
Brief Job Description
This is a continuous recruitment posting to fill current and future temporary part-time or full-time Office Assistant 1 (Keyboarding) positions for up to three (3) months.
An Office Assistant 1 (Keyboarding) spends most of their work time performing keyboarding, data entry, chart compilation or arrangement, or tasks involving typing into computerized systems, including but not limited to: type, proofread, review, and correct correspondence, documents, records, and other written material; make appropriate corrections for format, accuracy, and validity; assist in gathering or compiling data for reports, graphs, charts, tables, or other products; create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.
Salary = $17.35/hourly
Required Qualifications
Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies.
Preferred Qualifications
Dependability and a good attendance record.
Application Deadline Date
Open Until Filled
Yes
Special Instructions to Applicant
Applicants will only be contacted on an as needed basis for interviews. Please do not call to inquire about your application status.
Applicants seeking a permanent appointment must pass a NYS Civil Service exam. For information on State examinations and a tentative schedule of upcoming examinations, visit the NYS Department of Civil Service website.
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting
https://jobs.buffalostate.edu/postings/2491
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement
Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.

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