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Office Administrator Jobs in Springfield, IL (NOW HIRING)

State of Illinois

Office Specialist-Payroll

Springfield, IL

$59K - $92K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Major Function Under administrative direction of the Senior Public Service Administrator- Payroll Unit; the Office Specialist audits the accuracy of payroll vouchers and compares them against the ...

Sikich

Office Service Generalist

Springfield, IL · On-site

$21.49 - $29.03/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Description Office Services Generalist Springfield, IL What to expect when you join Sikich Team ... Provide backup admin support for service lines. * Respond to customer/client issues/problems in a ...

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Office Administrator information

See Springfield, IL salary details

$11

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$34

How much do office administrator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for office administrator in Springfield, IL is $21.43, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.61 per hour, depending on experience, location, and employer.

What is an office administrator?

An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.

What does an office administrator do?

An Office Administrator is responsible for managing and coordinating office operations, ensuring that everything runs smoothly on a daily basis. Their tasks often include organizing files, scheduling appointments, managing correspondence, and supporting other staff members with administrative tasks. They may also handle basic bookkeeping, order office supplies, and assist with HR or payroll duties. Office Administrators play a key role in maintaining an efficient and productive workplace.

What are the key skills and qualifications needed to thrive as an office administrator, and why are they important?

To thrive as an Office Administrator, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Proficiency in office software like Microsoft Office Suite, scheduling tools, and familiarity with office management systems are typically required. Attention to detail, problem-solving abilities, and a professional demeanor are valuable soft skills in this role. These skills ensure smooth office operations, efficient workflow, and effective support for staff and management.

What are some common challenges faced by office administrators and how can they be managed?

Office Administrators often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting various departments simultaneously. Balancing these tasks can be challenging, especially during busy periods or when unexpected issues arise. Effective time management, strong organizational skills, and clear communication with team members are essential to staying on top of responsibilities. Many Office Administrators also use digital tools and software to streamline repetitive tasks, which helps in managing workloads efficiently.

What is the difference between Office Administrator vs Office Assistant?

AspectOffice AdministratorOffice Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, small to large organizationsAdministrative support in similar settings, often more entry-level
Job ResponsibilitiesManaging office operations, coordinating schedules, overseeing administrative staffPerforming clerical tasks, data entry, greeting visitors
Common UsageUsed in mid-level administrative roles with broader responsibilitiesUsed for entry-level support roles assisting with daily office tasks

While both roles support office functions, Office Administrators typically handle broader responsibilities and oversee operations, whereas Office Assistants focus on clerical and support tasks. The choice depends on experience and the level of responsibility desired.

Is office administrator a good job?

An office administrator is responsible for managing daily office operations, including scheduling, correspondence, and record-keeping. It is a stable role that often requires organizational skills and proficiency with office software; salaries and job prospects vary by industry and location.
More about Office Administrator jobs

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What cities near Springfield, IL are hiring for Office Administrator jobs?

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Office Administrator jobs near you
Infographic showing various Office Administrator job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $44,579 per year, or $21.4 per hour.

Office Assistant 23-89

Illinois Attorney General (IL)

Springfield, IL

$45K - $58K/yr

Full-time

Re-posted 29 days ago

Job description

Summary of Duties and Responsibilities Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.

Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases.

Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above. Qualifications Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers.

Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines.

Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.

Supplemental Information Position requires in office attendance.

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