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Office Administrator Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K - $5.6K/mo

Office Coordinator Skill Option: Keyboarding Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 Monthly; Full Range: $4,272 - $5,641 Monthly Job Type: Salaried Category: Full Time County:

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

About This Role Clerical duties within the office may encompass a range of responsibilities, including answering telephones, maintaining bookkeeping records, typing or word processing, operating ...

Helzberg

Office Assistant

Springfield, IL · On-site

$15 - $17.50/hr

The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals. Key responsibilities include:

Centurion

Office Coordinator (80596)

Lincoln, IL · On-site

$30/hr

The Office Coordinator , under the direct supervision of Site Manager, assists in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing ...

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Showing results 21-40

All JobsOffice Administrator JobsOffice Administrator Jobs in Springfield, IL

Office Administrator information

See Springfield, IL salary details

$11

$21

$34

How much do office administrator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for office administrator in Springfield, IL is $21.43, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.61 per hour, depending on experience, location, and employer.

What is an office administrator?

An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.

What does an office administrator do?

An Office Administrator is responsible for managing and coordinating office operations, ensuring that everything runs smoothly on a daily basis. Their tasks often include organizing files, scheduling appointments, managing correspondence, and supporting other staff members with administrative tasks. They may also handle basic bookkeeping, order office supplies, and assist with HR or payroll duties. Office Administrators play a key role in maintaining an efficient and productive workplace.

What are the key skills and qualifications needed to thrive as an office administrator, and why are they important?

To thrive as an Office Administrator, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Proficiency in office software like Microsoft Office Suite, scheduling tools, and familiarity with office management systems are typically required. Attention to detail, problem-solving abilities, and a professional demeanor are valuable soft skills in this role. These skills ensure smooth office operations, efficient workflow, and effective support for staff and management.

What are some common challenges faced by office administrators and how can they be managed?

Office Administrators often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting various departments simultaneously. Balancing these tasks can be challenging, especially during busy periods or when unexpected issues arise. Effective time management, strong organizational skills, and clear communication with team members are essential to staying on top of responsibilities. Many Office Administrators also use digital tools and software to streamline repetitive tasks, which helps in managing workloads efficiently.

What is the difference between Office Administrator vs Office Assistant?

AspectOffice AdministratorOffice Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, small to large organizationsAdministrative support in similar settings, often more entry-level
Job ResponsibilitiesManaging office operations, coordinating schedules, overseeing administrative staffPerforming clerical tasks, data entry, greeting visitors
Common UsageUsed in mid-level administrative roles with broader responsibilitiesUsed for entry-level support roles assisting with daily office tasks

While both roles support office functions, Office Administrators typically handle broader responsibilities and oversee operations, whereas Office Assistants focus on clerical and support tasks. The choice depends on experience and the level of responsibility desired.

Is office administrator a good job?

An office administrator is responsible for managing daily office operations, including scheduling, correspondence, and record-keeping. It is a stable role that often requires organizational skills and proficiency with office software; salaries and job prospects vary by industry and location.
More about Office Administrator jobs

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What job categories do people searching Office Administrator jobs in Springfield, IL look for?

The top searched job categories for Office Administrator jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Administrator jobs?

Cities near Springfield, IL with the most Office Administrator job openings:

Office Administrator jobs near you
Infographic showing various Office Administrator job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $44,579 per year, or $21.4 per hour.

IBM z/VM Systems Administrator (ISA I)

Illinois Secretary of State

Springfield, IL • On-site

$6.9K - $12K/mo

Full-time

Posted 11 days ago

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title:       Information Systems Advisor I – IBM zVM Systems Administrator
Division:        Technology Office – Infrastructure
Union:            IFT
Location:       501 S 2nd St., Springfield, IL – Sangamon County
Salary:           Range from $6,962 to $12,950 monthly. Commensurate with experience
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html
Attention:      Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests.
Overview:
Responsible for managing and maintaining the State’s mission-critical IBM mainframe virtualization infrastructure.  This role acts as an IBM z/VM Administrator and is responsible for the installation, configuration, monitoring, and administration of IBM z/VM environments, ensuring system stability, performance, and security in support of statewide business applications and services.  Must have deep expertise in z/VM systems management, zLinux virtualization, and resource administration, with the ability to work independently and collaboratively on high-availability, enterprise-scale environments. 
Duties and Responsibilities:
System Administration
  • Install, configure, and maintain IBM z/VM operating environments.
  • Apply maintenance, service packs, and system upgrades.
  • Monitor and manage z/VM system resources including CPU, memory, and I/O.
User and Resource Management
  • Administer virtual machine definitions, directory entries, and user access.
  • Manage z/VM spool, minidisks, and shared resources.
  • Maintain performance tuning and capacity planning documentation.
Security & Compliance
  • Implement and enforce RACF policies for z/VM directory and resource access.
  • Configure and support secure networking with AT-TLS and SSL/TLS keyrings.
  • Ensure compliance with SOC2, IRS Pub 1075, and other State of Illinois security frameworks.
Disaster Recovery & High Availability
  • Participate in Disaster Recovery (DR) testing and system restoration planning.
  • Develop and maintain z/VM recovery runbooks and operational procedures.
Support & Collaboration
  • Troubleshoot and resolve z/VM system issues, performance problems, and outages.
  • Work with vendors (IBM, HPE, etc.) and internal DoIT teams for upgrades, migrations, and issue resolution.
  • Provide documentation, training, and mentoring to junior staff and operations personnel.
  • Performs other duties as required or assigned.
Education and Experience:
Requires knowledge, skill, and mental development equivalent to the completion of two years of college, with coursework in the computer science field AND four years of experience with technical systems and/or programming experience and/or IT project management OR any equivalent combination of education and experience.
 
Knowledge, Skills and Abilities:
  • Requires extensive knowledge of systems design and implementation, including the way programs are written, compiled, and tested, the methods of operating computers, and the way data is transcribed into a form suitable for reading by computer and has an appreciation of the wider business context for those programs.
  • Requires excellent oral and written communication skills for effective engagement with colleagues and internal users/customers.
  • Requires extensive knowledge necessary to effectively perform the ability to exercise sound judgement in analyzing, appraising, evaluating, and solving problems of a procedural, organizational, administrative, and technical nature.
  • Requires awareness and adherence to organizational standards for security, privacy and ethics.
  • Requires extensive knowledge of the devices for capturing data for computers and the means available for receiving and transmitting data from remote locations to a computer.
  • Requires extensive knowledge of the principles and techniques of computer system documentation.
  • Requires extensive knowledge of the advantages and limitations of computer communication, and information retrieval systems as management information tools.
  • Requires the ability to organize facts and findings, analyze data logically and to present results with clarity and comprehension, orally and in written or graphic form.
  • Requires the ability to use and understand appropriate methods, tools, applications, and processes to demonstrate a rational and organized approach to work.
  • Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class. 
  • Requires the ability to push/pull, lift and carry up to 50 lbs. Requires a valid Illinois Driver's License.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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