Office Administrator Jobs in Silver Spring, MD (NOW HIRING)

Office Administrator

Food & Water Watch is looking for an Office Administrator to join our Operations team to help support the administrative functions and to protect our food, water, and climate. The Office Administrator will work closely with the CFOO, vendors, and other staff at Food & Water Watch. This position must be based in the Washington, DC metropolitan area. This position is primarily remote. However, the employee will be expected to go into the office at least once a week and may be required to occasionally report to the office for meetings, training, or other business needs at the employer’s discretion.

About Food & Water Watch:

Food & Water Watch is working to create a healthy future for all people and generations to come—a world where everyone has food they can trust, clean drinking water and a livable climate. Making this happen requires involving people in the pressing issues of our time at the local, state, and federal level, building on one win after another, as we develop a larger movement that has the political power to make our democratic process work.

About the position:

The Office Administrator will report to the Chief Financial and Operating Officer and will work with all staff to support Food & Water Watch’s work. The Office Administrator will ensure the efficient day to day operations of the office by providing administrative, operational, and customer service support. This position will manage office systems and procedures, coordinate administrative activities, maintain comprehensive records, support staff and leadership, and serve as the primary point of contact for internal and external stakeholders on duties relevant to the role.

Salary: $65,000 - $77,000

Location: Washington, DC metropolitan area

Responsibilities:

Office Administration

• Monitor inventory of office supplies and the purchasing of new materials with attention to compliance with purchasing policy.
• Serve as point of contact on office related needs for multiple office locations.
• Manage DC related requests for maintenance, conference room reservations, building security, office services, and ad hoc tasks.

Administrative Support

• Assist other Operations departments with special projects and select tasks, as needed.
• Assist ED and Managing Directors with scheduling requests, special projects, and tasks.
• Manage all aspects of business travel for staff and organizational partners.
• Assist with all organizational offices’ logistics (i.e., office moves, tax exemptions, etc.).
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, or presentation software.

Finance Support

• Manage purchasing requests and reconciliation of organizational credit card expenses.
• Work closely with the finance team on all administrative invoices, contracts, and Bill approvals.
• Manage new and renewal contract processing in coordination with the finance team.

HR Support

• Partner with HR and CFOO to update and maintain office policies as necessary.
• Manage onboarding and offboarding tasks in relation to the Admin department.

Compliance Support

• Assist with the preparation and organization of documentation for audits.
• Maintain confidentiality of employee, financial, and organizational information.
• Monitor administrative deadlines for quarterly and annual business filings.

Other Duties

• Participate in the annual Thank-a-thon calls.
• Carry out other projects, as assigned.

Required Qualifications:

• Bachelor’s degree (BA, BS) or six to eight years of work experience in a related field, or an equivalent combination of education and experience.
• An individual should be able to work in a computerized environment and have adequate knowledge of word processing, email, internet, and spreadsheet software.
• Commitment to Food & Water Watch’s core values of justice, human dignity, fair treatment, and equity.
• Ability to work effectively with people of diverse racial, ethnic, class, age, gender, and sexual orientation backgrounds.
• Excellent writing and verbal communication skills.
• Excellent time management & organizational skills and ability to balance multiple projects.
• Ability to work remotely using basic online programs, including email, Slack, and Google docs.

Desired but not required skills and experience:

• Experience with Salesforce, Bill.com, Paycor, or comparable business systems is preferred.

Compensation: $65,000 - $77,000 annually dependent upon experience and location.

Food & Water Watch provides an excellent benefits package for full-time employees. This includes 100% employer-paid health, dental and vision plans for staff; 403b retirement plans with employer contribution once eligible; 12 weeks paid parental leave once eligible; 3 weeks' vacation for new employees; 12 sick days and 5 personal days; paid federal holidays and winter break (December 24 – January 1).

Please include your resume, cover letter, and three professional references to be considered. Position open until filled. Incomplete applications will not be considered. We will review your application and if we feel that your knowledge, skills and abilities are potentially a good match for our organization, we will be in contact with you.

Applicants must be currently authorized to work in the United States. We are unable to sponsor or take over sponsorship of employment visas.

Food & Water Watch is an equal opportunity employer who encourages applications from women, people of color, LGBTQ individuals, individuals with disabilities, and other members of underrepresented groups. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Food & Water Watch (FWW) is committed to the health and safety of its staff members. Moreover, FWW, as an organization, promotes science-based policy. Science clearly shows that unvaccinated populations drive the spread of the coronavirus and the emergence of new variants, and that unvaccinated people are more likely to contract COVID and experience severe symptoms. FWW requires new staff to provide proof of COVID-19 vaccination, subject to availability, unless they receive an approved religious or medical accommodation and will be required to provide proof of vaccination.