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Office Administrator Jobs in Silver Spring, MD (NOW HIRING)

Husch Blackwell Llp

Office Administrator

Washington, DC · On-site

$20.50 - $28/hr

The Office Administrator is responsible for the application of Firm policies and procedures in the areas of Financial Management; Human Resource Management; Facilities Management; Systems Management;

Changing Perceptions

Office Administrator

Washington, DC · On-site

$20.50 - $28/hr

The Office Administrator serves as the first point of contact for participants, prospective participants, community partners, donors, and visitors engaging with Changing Perceptions. Reporting to the ...

ASCENDING LLC

Office Administrator

Fairfax, VA · On-site

$20 - $24/hr

Title: Office Administrator Term: Contract-to-Hire Location: Onsite Position Overview We are seeking an organized, proactive, and energetic Office Administrator to manage daily operations in our ...

New

AFL-CIO

Office Administrator

Washington, DC · On-site

$70K/yr

You're a great fit if you not only can fill traditional office administrator responsibilities-like scheduling, process expenses, notetaking, assist with staff travel-but also want to build your ...

AFL-CIO

Office Administrator

Washington, DC

$70K/yr

You're a great fit if you not only can fill traditional office administrator responsibilities-like scheduling, process expenses, notetaking, assist with staff travel-but also want to build your ...

Caliber Collision

Office Administrator

Gwynn Oak, MD

$17 - $20/hr

Service Center Baltimore - Gwynn Oak JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to ...

New

Addison Group

Office Administrator

Washington, DC · On-site

$85K - $105K/yr

Office Administrator Industry : Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type : Direct Hire Pay : $85000 - $105000 / Year (depending on experience) Work ...

TSP Contracting

Office Administrator

Fairfax, VA · On-site

$17.75 - $24.50/hr

Weare seeking an organized and detail-oriented Office Administrator tojoin our dynamic team. The ideal candidate will oversee dailyadministrative operations and ensure smooth communication ...

TSP Contracting

Office Administrator

Fairfax, VA · On-site

$18.50 - $25.50/hr

Weare seeking an organized and detail-oriented Office Administrator tojoin our dynamic team. The ideal candidate will oversee dailyadministrative operations and ensure smooth communication ...

Yount Hyde & Barbour PC

Office Administrator

Leesburg, VA

$19 - $26/hr

The Office Administrator provides organizational support for multiple levels of staff throughout the Firm. They facilitate communication internally and externally with clients and vendors. Primary ...

Yount Hyde and Barbour

Office Administrator

Leesburg, VA · On-site

$22 - $33/hr

The Office Administrator provides organizational support for multiple levels of staff throughout the Firm. They facilitate communication internally and externally with clients and vendors. Primary ...

10Pearls

Office Administrator

Mclean, VA · On-site

$18.50 - $25.50/hr

The Office Administrator is the central hub for office logistics and support. This role requires a highly organized, personable individual who will manage front-desk operations, provide ...

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Office Administrator information

See Silver Spring, MD salary details

$12

$22

$35

How much do office administrator jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for office administrator in Silver Spring, MD is $22.35, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.62 per hour, depending on experience, location, and employer.

What is an office administrator?

An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.

What does an office administrator do?

An Office Administrator is responsible for managing and coordinating office operations, ensuring that everything runs smoothly on a daily basis. Their tasks often include organizing files, scheduling appointments, managing correspondence, and supporting other staff members with administrative tasks. They may also handle basic bookkeeping, order office supplies, and assist with HR or payroll duties. Office Administrators play a key role in maintaining an efficient and productive workplace.

What are the key skills and qualifications needed to thrive as an office administrator, and why are they important?

To thrive as an Office Administrator, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Proficiency in office software like Microsoft Office Suite, scheduling tools, and familiarity with office management systems are typically required. Attention to detail, problem-solving abilities, and a professional demeanor are valuable soft skills in this role. These skills ensure smooth office operations, efficient workflow, and effective support for staff and management.

What are some common challenges faced by office administrators and how can they be managed?

Office Administrators often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting various departments simultaneously. Balancing these tasks can be challenging, especially during busy periods or when unexpected issues arise. Effective time management, strong organizational skills, and clear communication with team members are essential to staying on top of responsibilities. Many Office Administrators also use digital tools and software to streamline repetitive tasks, which helps in managing workloads efficiently.

What is the difference between Office Administrator vs Office Assistant?

AspectOffice AdministratorOffice Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, small to large organizationsAdministrative support in similar settings, often more entry-level
Job ResponsibilitiesManaging office operations, coordinating schedules, overseeing administrative staffPerforming clerical tasks, data entry, greeting visitors
Common UsageUsed in mid-level administrative roles with broader responsibilitiesUsed for entry-level support roles assisting with daily office tasks

While both roles support office functions, Office Administrators typically handle broader responsibilities and oversee operations, whereas Office Assistants focus on clerical and support tasks. The choice depends on experience and the level of responsibility desired.

Is office administrator a good job?

An office administrator is responsible for managing daily office operations, including scheduling, correspondence, and record-keeping. It is a stable role that often requires organizational skills and proficiency with office software; salaries and job prospects vary by industry and location.
More about Office Administrator jobs

What are the most commonly searched types of Office Administrator jobs in Silver Spring, MD?

The most popular types of Office Administrator jobs in Silver Spring, MD are:

What are popular job titles related to Office Administrator jobs in Silver Spring, MD?

For Office Administrator jobs in Silver Spring, MD, the most frequently searched job titles are:

What job categories do people searching Office Administrator jobs in Silver Spring, MD look for?

The top searched job categories for Office Administrator jobs in Silver Spring, MD are:

What cities near Silver Spring, MD are hiring for Office Administrator jobs?

Cities near Silver Spring, MD with the most Office Administrator job openings:

Office Administrator jobs near you
Infographic showing various Office Administrator job openings in Silver Spring, MD as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $46,498 per year, or $22.4 per hour.

Office Administrator

Washington, DC • On-site

Husch Blackwell Llp
1 - 5K employees

9.5

Company rating: 9.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

3rd of 34 rated law firms

Great coworkers

People enjoy working here

Good employer

Learn more about Husch Blackwell Llpexternal

$20.50 - $28/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Washington D.C. office. This position will work onsite at least 4 days per week. 

The Office Administrator is responsible for the application of Firm policies and procedures in the areas of Financial Management; Human Resource Management; Facilities Management; Systems Management; Practice Management; and Marketing.  The Office Administrator works closely with the Managing Partner to ensure the Firm/Office objectives are met and interacts frequently with the Regional Director - Client Delivery and People Business Partners to assure that any issues that arise in the office are handled promptly. The Office Administrator recruits, supervises and oversees the professional development of the non-timekeeper staff and works with all Firm Administrative Department heads to ensure the smooth operation of the office. 

The level of the above responsibilities may vary depending on local office location and may not be applicable to all Office Administrators.  Some job functions may be delegated or performed by other departments within the Firm.  Special projects may be assigned by the Regional Director - Client Delivery, Senior Director - Client Delivery and/or Chief Operations Officer (COO) on an as-needed basis. Essential job functions include:

Culture, Onsite Experience, Customer Service 

  • Help create a positive, welcoming, collegial work environment by leading and adhering toidentifiedcustomer service, including DE&I best practices. 
  • Organize and manageEmployee Appreciation Week. 
  • Plan and manage regular office appreciation activities, LINK Days and Esprit de Corps events. 
  • PlanannualUnited Way Campaign and/or other giving events, including community service events. 
  • Organize and plan office events, including hosting visiting leadership. 
  • Participate in new hire orientation, including integration into localoffice. 
  • Participate in surveys andassistin creating action plans to address improvements in areas of responsibility for direct reports, department and firmwide initiatives. 
  • Ensure the highest standard of customer service in: 
    • Conference room setup 
    • Internal/external visitor experience 
    • Catering requests 
    • Event coordination 
    • EMS software auditing, reporting, and monitoring 

Facilities Management 

  • Responsible for making office aesthetics meet a high standard and ensuring allcommon areasand supply rooms are kept clean and well organized. 
  • Ensure furniture and equipment are operational. 
  • Oversee preventative maintenance including working with the Procurement department on contracting and scheduling in the following areas: 
  • Carpet, FF&E (ice machines) 
  • Modern Fold/SkyFoldwalls 
  • HVAC filters, etc. 
  • Interior glass/window cleaning 
  • Furniture repairs/replacement 
  • Create, manage, and update office Facilities Manuals. 
  • Manage Landlord and Vendor communications. 
  • Cleaning company coordination and audits. 
  • Building issues/shutdown. 
  • Recycling/trash issues. 
  • Tenant work orders. 
  • Dock/freight elevator access. 
  • AfterhoursHVAC. 
  • Submitting vendorCOI’sto meet building requirements. 
  • Internal/External Moves, Additions, Changes. 
  • Coordination and distribution of move materials. 
  • Manages office moves and office assignments. 
  • Manage Office Administration Services. 
  • Monitor and audit department logs. 
  • Oversee office/kitchen/catering supply ordering and monitoring ofappropriate inventory. 
  • Order business cards& stationery. 
  • Manage mail digitization and distribution including local administration of: 
    • FedEx/PS Ship/Walz 
    • Incoming/Outgoing interoffice deliveries 
    • Postage machine updates and supplies 
  • Manage local floor plans and report changes 
  • Participate in and help manage physical office moves, and remodels. 
  • Manage parking/mass transit including: 
    • Education/training 
    • New applications 
    • Reserved parking assignments 
    • Validations and HR reporting 
    • Monthly Invoices 
    • Mass transit resources 
    • Conduct quarterly audits and reporting Future of Work status vs. actual usage. 
  • Building Security/Occupational Safety including: 
    • Manage distribution of security badges and building/office access 
    • Monitor door access via periodic auditing of security system reports and cameras 
    • Ensure security protocols are being adhered to, including access to back office secured areas 
    • Control keys to doors and furniture 
    • Fire Extinguisher Audits/Maintenance 
    • Understand and manageAtHocresponsibilities for your location(s) (emergency notification system) 
    • Manage and update office(s) written security protocols as needed 
    • Conduct quarterly emergency drills 
    • Monitor/Audit AED status monthly 
    • Plan, patriciate in, and ensure sufficient level of CPR trained employees per office location(s)  

Collaboration with Office Managing Partner(s) 

  • Assist OMPs with annual office budget projections and monthly reconciliation. 
  • Assist OMPs with managing local sponsorships and client development activities. 
  • Plan and manage office Esprit de Corps events. 
  • Manage local sporting/event tickets and catering requests. 
  • Assist OMPs with Local DE&I initiatives. 
  • Coordinates with the Client Development Department to maximize opportunities and enhance the Firm’s visibility and image. 
  • Prepare agendas and attend monthlypartner, businessprofessionaland all applicable office meetings. 
  • Other activities that help support the OMP in promotion of localofficein various markets. 

Human Resource Management 

  • Help recruit and select directreportbusiness professionals. 
  • Participate, as needed, in the selection of business professionalslocatedin your office who are not direct reports. 
  • Participate incollectionofonboardingdocumentation. 
  • Oversight of some onsite business professionals, including the Administrative Resource Team, Practice Support TeamSpecialistsand others, as needed. 
  • Supervise and manageworkflowof direct reports. 
  • Participate in professional development of direct reports. 
  • Provide education and communication of firm initiatives to all personnel in office(s) and monitor adherence to all Firm policies and procedures. 
  • Facilitate andparticipatein the performance evaluation process for applicable business professionals. 
  • Assistwith salary administration for direct report business professionals. 
  • Provide motivation, counseling, and discipline for business professionals and, when necessary,participatein terminations. 
  • Responsible for the professional development of applicable business professionals. 
  • Assistwithbenefitsadministration. 
  • Assistin monitoring/managing WC claims, FMLA claims, etc. 
  • Maintain time and attendance records for direct reports. 
  • Determinejob design and resource allocation for direct reports. 
  • Make recommendationsregardingpersonnel policies and benefits. 
  • Keep Regional Director of Office Administration and HR apprised of office personnel issues. 
  • Collaborate and communicate with administrative department managers. 

Financial Management 

  • Prepare, and be accountable for, applicable portions of the annual office budget, including monthly tracking and reconciliation of expenditures. 
  • Review, approve and ensure all office vendor invoices aresubmitted timely. 
  • Sign and/or print office checks for emergency expenditures and prepare periodic reimbursement requests and deposits. 
  • Plan and execute office eventsin accordance withannual budget allocations. 

Client Delivery Support Management 

  • Manage local Client Delivery Support Teams to firm expectations regarding customer service, team functionality and ratio. 
  • Ensure workflow logs are effectively utilized and monitored for efficiency and quality control. 
  • Coordinate the summer and fall associate programs, answering questions, onboarding and consulting with the firm wide Legal Recruiting team. 

Collaborate and Functional Support 

  • Work closely with other departments to provide occasional onsite functional support for: 
    • Accounting 
    • Client Development 
    • Diversity Equity & Inclusion 
    • Legal Recruiting
    • Information Governance 
    • Information Technology 
    • Innovation 
    • Legal Support Services 
    • Litigation Technology 
    • Pro Bono 
    • Procurement 
    • Risk Management 
    • People & Culture
    • Workplace Strategy 

Special Projects 

  • Work with Regional Directors of Client Delivery on projects supporting the Firm and Department's strategic plans around expansion, growth, leadership, culture, and DE&I initiatives. 
  • Help create and update department best practices and operational playbooks for team members. 
  • Provide mentorship to OfficeAdministrationbusiness professionals, including training new Office Administrators. 
  • Serve on committees, as needed.

POSITION REQUIREMENTS

  • 4year degree with major coursework in administration or management, finance, human resources,technologyor marketing; or combination of education andcommensuratework experiencerequired. 
  • 5 years’ management experience in a related fieldrequired, preferably in a professional services environment. 
  • Experience managing business operations such as human resources, technology, facilities,financeand marketing. 
  • Exceptional technical skills to lead a completely remote team that relies on technical efficiency. 
  • Excellent interpersonal, supervisory, and leadership skills. 
  • Excellent training and presentation skills. 
  • Excellent analytical skills. 
  • Excellent verbal and written communication skillsrequired. 
  • Ability toidentifyand analyze complex issues and problems in personnel and management areas and recommend and implement solutions. 
  • Ability to manage office functions economically and efficiently, organize work,establishprioritiesandmaintaingood interpersonal relations and communications with attorneys and business professionals. 
  • High levelof confidence and the ability to build trust with key stakeholders. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position.  If you need assistance to accommodate a disability, please contact HR.

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in Washington D.C. is as follows:

Washington, D.C.: $111,000-$163,000

The above salary range does not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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