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Office Admin Executive Jobs (NOW HIRING)

Cat Adoption Team

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

Cat Adoption Team

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

ACL Digital

Executive Admin

San Jose, CA · On-site

Support facility management needs, including ordering office supplies, coordinating shipping and ... Executive Administrator, Executive Assistant, or similar administrative role supporting senior ...

University of Utah

Office Administrators

Campus, IL · Hybrid

$56K - $70K/yr

Work closely with executives and management on coordination of local culture and engagement ... Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or ...

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Office Admin Executive information

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How much do office admin executive jobs pay per year?

As of Aug 21, 2026, the average yearly pay for office admin executive in the United States is $77,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $87,500.00 per year, depending on experience, location, and employer.

What is an office admin executive?

Office Admin Executives are professionals responsible for managing and coordinating the administrative functions of an office. Their duties often include handling correspondence, organizing schedules, maintaining records, managing office supplies, and supporting other staff members. They play a critical role in ensuring the smooth and efficient operation of the office by streamlining processes and serving as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office admin executive?

To thrive as an Office Admin Executive, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by a diploma or degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving skills help you coordinate tasks and support team efficiency. These competencies ensure smooth office operations and enable effective support for staff and management.

What are some common challenges faced by office admin executives and how can they be managed effectively?

Office Admin Executives often juggle multiple responsibilities such as managing schedules, coordinating meetings, and handling correspondence, which can make prioritizing tasks a challenge. Effective time management and strong organizational skills are key to staying on top of daily duties. Building good relationships with team members and leveraging digital tools for scheduling and communication can also help manage workload efficiently. Additionally, staying adaptable and proactive in addressing unexpected issues ensures smooth office operations and fosters a positive work environment.

What is the difference between Office Admin Executive vs Office Assistant?

AspectOffice Admin ExecutiveOffice Assistant
ResponsibilitiesOversees administrative tasks, manages schedules, handles correspondence, and supports office operations.Performs basic clerical duties, such as filing, data entry, and greeting visitors.
Required SkillsOrganizational skills, communication, multitasking, proficiency in office software.Basic computer skills, communication, attention to detail.
Work EnvironmentOffice setting, often in corporate or administrative departments.Office environment, front desk, or support roles.
Common UsageUsed in professional, corporate, and administrative sectors.Commonly found in reception, support, and entry-level roles.

The Office Admin Executive typically handles more complex administrative tasks and supervises office operations, while the Office Assistant performs basic clerical duties. Both roles are essential for smooth office functioning but differ in scope and responsibility.

What cities are hiring for Office Admin Executive jobs?

Cities with the most Office Admin Executive job openings:

What are the most commonly searched types of Office Admin jobs?

The most popular types of Office Admin jobs are:

What states have the most Office Admin Executive jobs?

States with the most job openings for Office Admin Executive jobs include:

Office Admin Executive jobs near you
Infographic showing various Office Admin Executive job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $77,966 per year, or $37.5 per hour.

Events Coordinator and President's Office Admin. Assistant

Life Pacific University

San Dimas, CA • On-site

$18.25 - $25/hr

Part-time

Re-posted 18 days ago

Job description

DEPARTMENT: 300 President / STATUS: Part-Time (up to 25hrs/wk) / CLASSIFICATION: Non-Exempt / DATE LAST UPDATED: February 2025
PURPOSE
The LPU Events Coordinator (EC) and President's Office Admin. Assistant (POAA oversees both internal and external events, interfacing heavily with LPU departments and the broader community to facilitate planning details and communicate pertinent event information. In addition, the individual serves as the President's Office Admin Assistant, working to support the general operations of the Office of the President and will provide assistance during the Board of Trustees meetings.
GENERAL DESCRIPTION
The Events Coordinator (EC) and President's Office Admin Assistant (POAA) reports to the President and the Executive Assistant to the President (EAP). Key responsibilities include scheduling and coordinating campus and public events, special meetings, luncheons, seminars, conferences, and services for the university and/or outside organizations. The EC facilitates clear communication between departments in regards to event scheduling, facility and staffing needs, policies and procedures, etc. In some cases, event execution will require the EC to be on hand for the duration of the event.
As the President's Office Admin. Assistant (POAA), the individual provides clerical and administrative support as assigned by the President, and the Executive Assistant to the President.
ESSENTIAL DUTIES
The Events Coordinator's responsibilities include, but are not limited to the following:
  • Schedules, coordinates and facilities services for both internal (university) and external (outside organizations) events.
  • Maintains and updates weekly, monthly, and annual campus master calendar.
  • Meets with President, COO, and EA to create/facilitate special meetings and leadership retreats and assists the COO and EAP in executing vision.
  • Supports Faculty & Staff Day Away, Kick off and Staff Meeting logistics
  • Ensures event marketing materials (i.e. posters, etc.) are within marketing guidelines and portrays accurate information as scheduled on the master calendar.
  • Proactively works to avoid calendar and campus facility usage conflicts.
  • Schedules and facilitates the Annual Calendar Review meeting to integrate departmental calendars.
  • Chairs and schedules Events Committee meetings.
  • Provides assistance and information in partnership with facilities department to internal and external constituents regarding facility use and capacities.
  • Coordinates and maintains direct contact with personnel from the various outside organizations and university departments associated with scheduled events.
  • Ensures Event Request Forms (ERF's), Facility Use Agreements, and Insurance Certificates are properly completed for each event; submits copies of those forms to Facilities and other pertinent departments and maintains for records.
  • Prepares contracts and facilitates billing for facility use by outside organizations in partnership with the Finance Office.
  • Confirms all outside organizations and/or minors provide adequate insurance and liability coverage.
  • Ensures adequate staffing for events by coordinating with Facilities and other appropriate departments.
  • Attends external events, when needed, to facilitate operations and ensure all aspects of events are implemented and controlled according to plans.
  • Trains new staff, faculty, and student leader teams on event policies and procedures as applicable.
  • Updates event policies and procedures for Administrative Council approval.
  • Monitors strategic relationships diplomatically, provides outstanding customer service to external constituents and university departments, and professionally represents the Office of the President in all business interactions.

The President's Office Admin Support responsibilities include, but are not limited to the following:
  • Provide daily office functions such as greeting visitors, routing incoming phone calls, sorting and distributing mail, maintaining electronic and hard copy files, photocopying, faxing, scanning, and mailings.
  • Accomplishes tasks and special projects as assigned and provides support to the President and EA.
  • Housekeeping and ordering supplies ensuring a professional, hospitable, and efficient office environment.
  • Assists the EA with board meeting logistics.
  • Runs errands as needed.

Requirements
MINIMUM REQUIREMENTS
  • Must possess and/or demonstrate:
  • A Bachelor's degree or equivalent combination of education and experience.
  • Minimum 1-2 years of administrative support and event experience required.
  • Strong organizational, planning and project management skills with meticulous attention to detail.
  • Strong judgment and integrity and the ability to maintain confidentiality.
  • Excellent verbal, interpersonal and written communication skills.
  • The ability to be flexible and maintain a professional demeanor in a dynamic, fast-paced environment.
  • The initiative and skill to work independently and collaboratively.
  • Proven knowledge and skill in the use of advanced features of Microsoft Word, Excel, and PowerPoint.
  • Commitment to the mission of the university.
  • Must sign the university's Statement of Faith. Familiarity with The Foursquare Church is preferred.
  • Must be willing to work evenings and weekends, as needed.

This job description does not contain a comprehensive listing of activities, duties or responsibilities required of the employee and is subject to revision when necessary.
Candidates must be Christian believers holding a Pentecostal/charismatic perspective and will be required to adhere to the University's statement of faith and mission.
No person shall be denied employment at Life Pacific University on the basis of gender, race or ethnicity, national origin or ancestry, age, marital status, pregnancy, medical condition, disability, veteran status, or any other legally protected classification, except as may be permitted by law.

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