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Office Admin Executive Jobs (NOW HIRING)

Jimmy Jazz

Executive Office Administrator

Seattle, WA · On-site

$44 - $61.95/hr

Executive Office Administrator Location: Carolyn Downs Family Medical Center Employment Type: 40 hours/week Union: No Salary: $44.00- $61.95, Per hour, payable bi-weekly. The salary scale for this ...

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PMO Admin

Long Beach, CA · Hybrid

$28.85 - $37.50/hr

We are seeking a detail-oriented and proactive PMO Administrator to support the Project Management ... Design, build, and maintain executive-ready dashboards covering revenue, forecast accuracy ...

Socket.dev

NY · On-site

Executive Office Administrator Company: The Boeing Company The Boeing Defense Space & Security (BDS) , Space, Intelligence & Weapons Systems (SI&WS) has an exciting opportunity for an innovative ...

ACL Digital

Executive Admin

San Jose, CA · On-site

Support facility management needs, including ordering office supplies, coordinating shipping and ... Executive Administrator, Executive Assistant, or similar administrative role supporting senior ...

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Office Admin Executive information

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How much do office admin executive jobs pay per year?

As of Sep 12, 2026, the average yearly pay for office admin executive in the United States is $77,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $87,500.00 per year, depending on experience, location, and employer.

What is an office admin executive?

Office Admin Executives are professionals responsible for managing and coordinating the administrative functions of an office. Their duties often include handling correspondence, organizing schedules, maintaining records, managing office supplies, and supporting other staff members. They play a critical role in ensuring the smooth and efficient operation of the office by streamlining processes and serving as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office admin executive?

To thrive as an Office Admin Executive, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by a diploma or degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving skills help you coordinate tasks and support team efficiency. These competencies ensure smooth office operations and enable effective support for staff and management.

What are some common challenges faced by office admin executives and how can they be managed effectively?

Office Admin Executives often juggle multiple responsibilities such as managing schedules, coordinating meetings, and handling correspondence, which can make prioritizing tasks a challenge. Effective time management and strong organizational skills are key to staying on top of daily duties. Building good relationships with team members and leveraging digital tools for scheduling and communication can also help manage workload efficiently. Additionally, staying adaptable and proactive in addressing unexpected issues ensures smooth office operations and fosters a positive work environment.

What is the difference between Office Admin Executive vs Office Assistant?

AspectOffice Admin ExecutiveOffice Assistant
ResponsibilitiesOversees administrative tasks, manages schedules, handles correspondence, and supports office operations.Performs basic clerical duties, such as filing, data entry, and greeting visitors.
Required SkillsOrganizational skills, communication, multitasking, proficiency in office software.Basic computer skills, communication, attention to detail.
Work EnvironmentOffice setting, often in corporate or administrative departments.Office environment, front desk, or support roles.
Common UsageUsed in professional, corporate, and administrative sectors.Commonly found in reception, support, and entry-level roles.

The Office Admin Executive typically handles more complex administrative tasks and supervises office operations, while the Office Assistant performs basic clerical duties. Both roles are essential for smooth office functioning but differ in scope and responsibility.

What cities are hiring for Office Admin Executive jobs?

Cities with the most Office Admin Executive job openings:

What are the most commonly searched types of Office Admin jobs?

The most popular types of Office Admin jobs are:

What states have the most Office Admin Executive jobs?

States with the most job openings for Office Admin Executive jobs include:

What are popular job titles related to Office Admin Executive jobs?

For Office Admin Executive jobs, the most frequently searched job titles are:

Office Admin Executive jobs near you
Infographic showing various Office Admin Executive job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $77,966 per year, or $37.5 per hour.

Department Coordinator / Office Admin

Manhattan, NY • On-site

VBeyond
Recruiting and Staffing Services • 201 - 500 employees
Learn more about VBeyondexternal

Other

Re-posted 9 days ago

Job description

Role: Department Coordinator / Office Admin
Location: Broadway, NYC - (On-site from Day one)
Type: Contract
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives' teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients' senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must
Your Day-to-day
  • Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings
  • Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items
  • Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion
  • Oversee and manage organization wide communications through designated Slack channels and email distribution lists
  • Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts
  • Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives
  • Conduct research on specialized or ad hoc topics to support departmental and organizational needs
  • Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders
  • Identify opportunities to improve administrative processes communication workflows and meeting efficiency
  • Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality
  • Perform additional duties and responsibilities as assigned

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